1. Department Administrator’s Committee Friday, June 8, 2007

2. Project Purpose e-Req Informational Update  Create a workflow model for the School of Medicine to facilitate on-line purchasing activity to the maximum extent possibleIdentify and ensure that the SOM purchase requisition approval workflow and business requirements are met within e-Req / i-Buy to the maximum extent possible

3. Project Goals  Eliminate the use of paper / facsimile purchase requisitions  Transition the School of Medicine (SOM) purchasing requisitions to e-Req / i-Buy  Minimize the use of Small Dollar Orders and Procurement Card purchases  Collaborate and facilitate the project with the SOM Finance Office

4. Business Requirements  Identify and quantify the special requisition approval routing for fund groups 15,18, 26, 27, 28 and 55 all  Pre-populate e-Req / i-Buy with all SOM requisitioner’s names and workflow group(s)  Reprogram the e-Req / i-Buy approval workflow software to accommodate the SOM  Note #1: e-Req / i-Buy software cannot provide requisition approval at the Org level  Note #2: e-Req/i-Buy software accommodates various dollar level approval thresholds

5. Approval Workflow The following slide is the expected workflow. Other options are available and can be configured to comply with your Department’s organizational structure.

6. Current approval work flow – based on Funds

7. Approval workflow - capabilities

8. E-Req / i-Buy Demo

9. Screen Shot – User Profile

10. Screen Shot – Workflow Set-up