1. Integrating Electronic Dissertations in a Regular Library Workflow Dr. Alice Keller ETD2003, Berlin, 21 May 2003

2. History of ETD at ETH Library 1 Definition of e-strategy for library First ETDs online in 2000 (scanned print documents) Launch of document server ETH E-Collection in 2001 1 ETH Library: Library of the Swiss Federal Inst. of Technology

3. E-Library Strategy of ETH Library

5. Project ETH E-Collection Document server of ETH Zurich Umbrella project for electronic dissertations and other e-prints Fully integrated workflow Supports e-learning Part of the initiative ETH World

6. ETH E-Collection

7. Contents of ETH E-Collection (03-03) Document typeNr. of docs ETH dissertations (with full text)1’300 ETH dissertations (only abstract)892 Dissertations from other universities4 Diploma theses89 Reports1’137 Conference papers / presentations168 Other document types132 Journals34 Total3’756

8. Document Workflow (ETD Full Text)

9. Document Workflow (ETD abstract only)

10. Situation at ETH Library: Dissertations available in electronic format.

11. Problems Getting ETDs Challenge how to raise the limit beyond 60%: –Improve information to all doctoral students –Lack of motivation on side of students –Problems tracking authors down later in life –“Paper” dissertations –Liaison with commercial publishers

12. Situation at ETH Library: Percentage of original pdf files from authors.

13. Getting Original PDFs Increasing number of full texts in original pdf Authors like to provide their own file Are all print and electronic documents identical? Print documents remains official version

14. Metadata Workflow ETH E-Collection All cataloguing done in OPAC (NEBIS / Aleph) Metadata extracted daily for: –Browsing lists (subject, doc type, author) –Individual title pages

15. ETH E-Collection: Workflow Metadata + Full Texts Author Team E-Coll Records of email corres- pondence PDF full text is archived Original data format 245: Title. 700: Authors 072: Subject area. 856: URL. 909EE: Doc‘type 909EE: Inst/Dept NEBIS Title record in NEBIS with URL List Doc‘type (909EE) List Authors A-Z (700) List Subject area (072) List Dept (909EE) Web title record with citeable URL Full textInstituteNEBIS Homepage Institute Website E-Collection Document server Data transfer from NEBIS, (Perl scripts) Data may need conversion to PDF Catalo- guing URL is given 16.03.02/AK

16. Metadata Workflow ETH E-Collection

17. ETH E-Collection

18. Record in OPAC (NEBIS)

19. How to Integrate “Foreign” ETDs in Library Collection? Aim: as many references as possible in OPAC Method: Copy-cataloguing from other catalogues Conditions: –Suitable subject area –Stable URLs –Guaranteed long-term access

20. Integration of German ETDs in OPAC

21. Records of German ETDs in OPAC of ETH Library

22. END