1. THIS IS A TEST… OF YOUR EMERGENCY RESPONSE SYSTEM BY MARY CHAPPELL-DIRECTOR JASON KRONE-ASSOCIATE DIRECTOR JILL URKOSKI-ASSOCIATE DIRECTOR University of Kansas Recreation Services …because motions engages the mind and body

2. Background Information  National Incidents  University Climate  KU Events

3. National Incidents  High School Shootings  Berkley- Thesis Defense Shooting  9/11  Virginia Tech  Northern Illinois

4. University Climate  Finals Schedule  Pressure from Parents  Advised from upper administration to begin planning  KU Emergency Management Plan  Weapons Policy  Workplace Violence Threat Assessment Team

5. KU Events  Rumored man with rifle on campus  Mock Rifle

6. Planning Process  Ready to Respond Sequence  Emergency Backup Contact Rotation  Important Items  Command Center  Simulations

7. Ready to Respond Sequence  Notification  Authentication  Activation  Evacuation or Shelter in Place  Communication  Information/Debriefing  Documentation

8. Notification  University Email  University Text Message  Telephone Call from Student Success  Television/Radio  Building Outdoor Speakers  Internet  Rumors  Emergency Building Messaging

9. Authentication  Primary or Backup Emergency Contact takes Command  Verify with Student Success  Emergency Cellular Phone

10. Activation  Coded Announcement  Gather at Command Center with Important Items

11. Important Items  Name tag  Keys  Radios  Cellular Phones

12. Activation  Coded Announcement  Gather at Command Center with Important Items  Lead Assigns Command Post Set Up Tasks

13. Command Center  Laptops  Telephone  List of Numbers  Backup Name Tags  Maintenance Key

14. Evacuation or Shelter in Place  Deploy Staff as needed, dependent on situation  Assistant to Lead is Assigned  Reporting Station for Evacuation

15. Communication  Developed Proper Radio Protocol  Cellular Phones as Back Up  Intercom as Back Up  Land Line Phone in Command Post  Laptop-email  Wireless Signal

16. Information/Debriefing  Assemble back in Command Post  Review Situation with Full-time Staff  Full-time Staff Disperses to Student Staff

17. Documentation  Lead has 7 days to Submit Written Report of Situation  Includes Timeline and Details of Process

18. Emergency Backup Contact Rotation  Director is primary  Rotation of backups  Notification of backup

19. Simulations  Announced vs. Non-Announced  Various Leaders  Practicing Various Circumstances  Staff Lack of Enthusiasm for Simulations  Examples

20. Accommodations  Visually Impaired Participants  Hearing Impaired Participants  Chair Bound Participants  Assisting the Director

21. Challenges/Learnings  Radio Communications  Location of Data Ports and Land Line Phone  Location of Laptop Storage  Television Access

22. Challenges/Learnings Continued  Opening of Expansion- More space to cover  Outdoor Facilities-Lightning Detectors  Practice without Panic  Relying on students when Full-time staff is gone  Full Student Staff Training- Mock drill

23. Are You Ready to Respond? Questions? Comments? Contributing to Student Success