1. ConnectND NDUS Financials Update ______________________________________________________________________ 4-1-04

2. 2 Agenda Conversions Conversions Interfaces Interfaces Grants and Contracts Update Grants and Contracts Update Questions Questions

3. 3 Conversions Selected data from the legacy system is being converted to PeopleSoft Selected data from the legacy system is being converted to PeopleSoft

4. 4 Converted Data What data is being converted? What data is being converted? Balance Sheet by Fund Balance Sheet by Fund Legacy funds mapped to PeopleSoft Funds Legacy funds mapped to PeopleSoft Funds Balance Sheet and LTD Revenues and Expenses by Project Balance Sheet and LTD Revenues and Expenses by Project Legacy G&C funds mapped to PeopleSoft Funds and Projects Legacy G&C funds mapped to PeopleSoft Funds and Projects Budgets Budgets Capital and Non-capital Assets Capital and Non-capital Assets

5. 5 Conversion Mapping What data is being mapped? What data is being mapped? Funds to Funds and/or Projects Funds to Funds and/or Projects Mapping defined by campuses Mapping defined by campuses Departments to Departments Departments to Departments Mapping defined by campuses Mapping defined by campuses TCC’s to Accounts TCC’s to Accounts Mapping defined by CND project Mapping defined by CND project Projects to Projects and/or Programs Projects to Projects and/or Programs Mapping defined by campuses Mapping defined by campuses

6. 6 Conversion Issues Departments not mapped Departments not mapped Outdated departments on legacy Outdated departments on legacy “Invalid” departments on legacy “Invalid” departments on legacy Incorrect mapping Incorrect mapping Funds mapped into inappropriate ranges Funds mapped into inappropriate ranges

7. 7 Conversion Clean-up Have requested campuses to complete any necessary clean-up by April 8 Have requested campuses to complete any necessary clean-up by April 8 Next conversions will be completed during week of April 12 to prepare for second iteration of testing Next conversions will be completed during week of April 12 to prepare for second iteration of testing Data not converted will result in poor testing Data not converted will result in poor testing Could result in bad balances in PeopleSoft Could result in bad balances in PeopleSoft

8. 8 Interfaces Interface is a means of moving data into or out of systems Interface is a means of moving data into or out of systems

9. 9 Delivered Interfaces Move data between PeopleSoft applications Move data between PeopleSoft applications Payroll interface to General Ledger Payroll interface to General Ledger Provide standard means of moving data into or out of PeopleSoft Provide standard means of moving data into or out of PeopleSoft Spreadsheet journal load Spreadsheet journal load Procurement card load Procurement card load

10. 10 Other Interfaces Other necessary interfaces identified via campus questionnaire and during business process review and fit sessions Other necessary interfaces identified via campus questionnaire and during business process review and fit sessions Some will use delivered interfaces Some will use delivered interfaces Any external system which generates transactions for IDB’s can use spreadsheet journal load Any external system which generates transactions for IDB’s can use spreadsheet journal load Others will use developed interfaces Others will use developed interfaces External systems which generate vouchers can use spreadsheet voucher load External systems which generate vouchers can use spreadsheet voucher load

11. 11 Other Interfaces Other necessary interfaces identified via campus questionnaire and during business process review and fit sessions Other necessary interfaces identified via campus questionnaire and during business process review and fit sessions Some will use delivered interfaces Some will use delivered interfaces Any external system which generates transactions for IDB’s can use spreadsheet journal load Any external system which generates transactions for IDB’s can use spreadsheet journal load Others will use developed interfaces Others will use developed interfaces External systems which generate vouchers can use spreadsheet voucher load External systems which generate vouchers can use spreadsheet voucher load

12. 12 Interface Development Interface development is prioritized along with other development Interface development is prioritized along with other development Conversions Conversions Other interfaces Other interfaces Necessary customizations or modifications Necessary customizations or modifications

13. 13 Grants and Contracts Update Does PeopleSoft have a grants and contracts module? Does it have a grants and contracts solution? Does PeopleSoft have a grants and contracts module? Does it have a grants and contracts solution? Current Status Current Status Are there other institutions using PeopleSoft’s grants and contracts solution? Are there other institutions using PeopleSoft’s grants and contracts solution?

14. 14 What does PeopleSoft provide? Grants and Contracts processes in PeopleSoft not contained in one module Grants and Contracts processes in PeopleSoft not contained in one module Grants Management Grants Management Project Costing Project Costing Contracts Contracts Accounts Receivable Accounts Receivable Billing Billing Some info also in General Ledger, HRMS, Commitment Control Some info also in General Ledger, HRMS, Commitment Control

15. 15 What are we implementing? We are implementing all of the modules in the PeopleSoft grants and contracts “suite” We are implementing all of the modules in the PeopleSoft grants and contracts “suite”

16. 16 Current Status Grants team finalizing preliminary prototype Grants team finalizing preliminary prototype Major grants processes end-to-end Major grants processes end-to-end Proposal development Proposal development Award Award Transactions Transactions Actual expenses Actual expenses “Calculated” expenses such as F&A “Calculated” expenses such as F&A Reporting Reporting Billing Billing Testing over next few weeks Testing over next few weeks

17. 17 Anyone using PeopleSoft Grants and Contracts solution? Currently 40-45 institutions live or implementing Currently 40-45 institutions live or implementing Roughly 3/4 live, 1/4 implementing Roughly 3/4 live, 1/4 implementing Source: Higher Education User Group – 4-1-04

18. 18 Who are some users? University of Kansas University of Kansas University of Florida University of Florida University of South Florida University of South Florida Florida State University Florida State University Florida A&M University Florida A&M University University of California – San Francisco University of California – San Francisco Ohio State University Ohio State University LSU Health Sciences LSU Health Sciences DePaul University DePaul University Wake Forest University Wake Forest University Dana Farber Cancer Institute Dana Farber Cancer Institute Fred Hutchinson Cancer Research Center Fred Hutchinson Cancer Research Center Lawrence Berkley National Labs Lawrence Berkley National Labs University of Louisville University of Louisville University of Missouri University of Missouri

19. 19 Questions Anyone?