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4 APPLICATION SOFTWARE Chapter
Chapter 4 SAK3002 – Information Technology and Its Application
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Objectives of this chapter:
You can… Identify the types of application software Explain how to work with application software Explain ways software is distributed Chapter 4 SAK3002 – Information Technology and Its Application
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Overview This chapter covers Introduction Word Processing Software
GO! Overview This chapter covers Introduction Word Processing Software Spreadsheet Software Presentation Software Database Software Graphics and multimedia software Other software Chapter 4 SAK3002 – Information Technology and Its Application
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4.1 Introduction Chapter 4 SAK3002 – Information Technology and Its Application
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Introduction What is application software?
Programs designed to make users more productive and/or assist them with personal tasks Chapter 4 SAK3002 – Information Technology and Its Application
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Introduction (cont’d)
How do you start an application? From the desktop, click the Start button, point to All Programs, and click the name of the application The program’s instructions load into memory Application Start button All Programs Chapter 4 SAK3002 – Information Technology and Its Application
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Introduction (cont’d)
Chapter 4 SAK3002 – Information Technology and Its Application
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Introduction (cont’d)
How is software distributed? Packaged software, mass-produced Custom software, performs functions specific to a business or industry Open source software, provided for use, modification, and redistribution Shareware, copyrighted software that is distributed free for trial period Freeware, copyrighted software provided at no cost Public-domain software, freeware with no copyright restrictions Pirated Software, software obtained illegally Chapter 4 SAK3002 – Information Technology and Its Application
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Introduction (cont’d)
Common Features of Software User interface - the user-controllable display screen that allows you to communicate, or interact, with the computer A User can interact with the display screen using a keyboard or a mouse The GUI Graphical user interface (GUI) - allows users to use a mouse or keyboard strokes to select icons and commands from menus The three features of GUI are desktop, icons, and menus Chapter 4 SAK3002 – Information Technology and Its Application
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Introduction (cont’d)
Window A rectangular area of the screen that displays a program, data, and/or information Menu Bar Chapter 4 SAK3002 – Information Technology and Its Application
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Introduction (cont’d)
Dialog box A window that provides information, presents available options, or requests a response Chapter 4 SAK3002 – Information Technology and Its Application
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Introduction (cont’d)
The Help Command Help command - a command generating a table of contents, an index, and a search feature that can help you locate answers Chapter 4 SAK3002 – Information Technology and Its Application
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Introduction (cont’d)
Software Suite Individual applications share a common program code Popular office suites offer a word processor, spreadsheet, database, presentation, and other programs Microsoft Office WordPerfect Office 12 Lotus SmartSuite Word processing Microsoft Word WordPerfect Word Pro Spreadsheet Microsoft Excel Quattro Pro Lotus 1-2-3 Database Microsoft Access Paradox Lotus Approach Presentation Graphics Microsoft PowerPoint Corel Presentations Freelance Graphics Personal information managers Microsoft Outlook Corel Central Lotus Organizer Chapter 4 SAK3002 – Information Technology and Its Application
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4.2 Word Processing Software
Chapter 4 SAK3002 – Information Technology and Its Application
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Word Processing What is word processing software?
Allows users to create and manipulate text and graphics This process includes editing, deleting and printing the text and multimedia resources Clip art is a collection of graphics that you can insert in documents Chapter 4 SAK3002 – Information Technology and Its Application
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Word Processing (cont’d)
AutoCorrect AutoFormat Collaboration Columns Grammar Checker Ink Input Macros Popular word processing features Mail Merge Reading Layout Research Smart Tags Tables Templates Thesaurus Tracking Changes Voice Recognition Web Page Development Chapter 4 SAK3002 – Information Technology and Its Application
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4.3 Spreadsheet Software Chapter 4 SAK3002 – Information Technology and Its Application
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Spreadsheet software What is spreadsheet software?
Organizes data in rows and columns Performs calculations and recalculates when data changes = A1+B2 (*C12) = D1+E2 (*F12) = SUM (C12:Y12) Chapter 4 SAK3002 – Information Technology and Its Application
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Spreadsheet software (cont’d)
How is spreadsheet organized? Columns identified by letters Rows identified by numbers A cell is the intersection of a column and row Chapter 4 SAK3002 – Information Technology and Its Application
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Spreadsheet Function A predefined formula that performs common calculations =B10+B11+B12+B13+B14 =SUM(B10:B14) Chapter 4 SAK3002 – Information Technology and Its Application
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Spreadsheet software (cont’d)
Charting Allows you to display spreadsheet data in graphical form Chapter 4 SAK3002 – Information Technology and Its Application
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Spreadsheet software (cont’d)
There are 4 types of charts: Column Chart Used to show changes in time and widely known as the time series Bar Chart Not suitable for time-based data. Best used for comparison purposes Line Chart Suitable for time series data Pie Chart Widely used to show percentages Chapter 4 SAK3002 – Information Technology and Its Application
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Chapter 4 SAK3002 – Information Technology and Its Application
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4.4 Presentation Software
Chapter 4 SAK3002 – Information Technology and Its Application
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Presentation software
Presentation graphics software Used to create visual aids for presentations A presentation is sometimes called a slide show Example: Microsoft PowerPoint Chapter 4 SAK3002 – Information Technology and Its Application
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Presentation software (cont’d)
Presentation-graphics programs offer templates to help organize presentations Templates are of two types: Design templates - offer formats, layouts, background patterns, and color schemes that can apply to general forms of content material Content templates - offer formats for specific subjects Chapter 4 SAK3002 – Information Technology and Its Application
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Presentation software (cont’d)
Graphical presentation program allow users to view the presentation in variety of forms: Slide view View the slides one by one – users may add or edit slide Outline view Display all text only Slide sorter view Display graphical images of each slides and allow users to change the position of the slides Notes view Allow speaker notes to be added at each slide Master All presentation software must have the basic components of the slide Chapter 4 SAK3002 – Information Technology and Its Application
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4.5 Database Software Chapter 4 SAK3002 – Information Technology and Its Application
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Database Software Allows you to create and manage data
Add, change, delete, sort, and retrieve data Chapter 4 SAK3002 – Information Technology and Its Application
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Database Software (cont’d)
Essential to manage a large amount of data, for easy, direct access, to avoid data redundancy and to save time. Examples are: Lotus Notes, Dbase, Microsoft Access and Paradox Database - a collection of interrelated files Database software - a program that sets up and controls the structure of a database and access to the data Chapter 4 SAK3002 – Information Technology and Its Application
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Database Software (cont’d)
Types of database software: Dekstop Database For individual use Usage is limited to 5 to 10 users at a time The database functionality is limited as compare to a network databse The data security system is limited especially in locking the database Examples of databases are Microsoft Access, and Microsoft Visual FoxPro Network Database For both individual and corporate use Support bigger number of users that is exceeding 100 users depending on the database brand Moreo funtionalities provided Information access and retrieval is faster Higher security system Examples are Oracle, Microsoft SQL Server, and Dbase Chapter 4 SAK3002 – Information Technology and Its Application
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Database Software (cont’d)
Benefits of databases: Avoid data redundancy Data integration Data security Data independence Data maintenance Chapter 4 SAK3002 – Information Technology and Its Application
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Database Software (cont’d)
The parts of a database A table contains records A record is a row in a table that contains information about a given person, product, object, or event A field is a column in a table that contains a specific category of data within a record Chapter 4 SAK3002 – Information Technology and Its Application
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Database Software (cont’d)
How a relational database is organized: Tables of rows and columns Row (record) - example: a person’s address Column (field) - example: the person’s last name Chapter 4 SAK3002 – Information Technology and Its Application
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Database Software (cont’d)
How various records can be linked: Key field - a field that is used to sort data Primary key - holds a unique value for each record Foreign key - used to cross-reference data among relational tables Chapter 4 SAK3002 – Information Technology and Its Application
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4.7 Graphics and Multimedia Software
Chapter 4 SAK3002 – Information Technology and Its Application
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Graphics and Multimedia Software
What is graphics and Multimedia Software? Software that used to manipulate images, audio and video. Chapter 4 SAK3002 – Information Technology and Its Application
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Graphics and Multimedia Software
Paint/image editing software Used to create and modify graphical images Sometimes called illustration software Example: Microsoft Paint Corel’s Paint Shop Pro Chapter 4 SAK3002 – Information Technology and Its Application
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Graphics and Multimedia Software
Professional photo editing software Allows users to customize digital photographs Save images in a variety of file formats Example: Adobe Photoshop, Adobe Ilustrator Chapter 4 SAK3002 – Information Technology and Its Application
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Graphics and Multimedia Software
Video and audio editing software Video editing software allows you to modify a segment of a video, called a clip Audio editing software allows you to modify audio clips Example: Adobe Premier, Cakewalk Sonar, Cubase etc Chapter 4 SAK3002 – Information Technology and Its Application
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Graphics and Multimedia Software
Multimedia authoring software Allows you to combine text, graphics, audio, video, and animation in an interactive application Example Macromedia Flash Macromedia Director Chapter 4 SAK3002 – Information Technology and Its Application
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4.7 Some other Software Chapter 4 SAK3002 – Information Technology and Its Application
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Other Software (cont’d)
Note taking software Enables users to enter typed text, handwritten comments, drawings, or sketches anywhere on the page Notes are organized like a notebook Chapter 4 SAK3002 – Information Technology and Its Application
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Other Software (cont’d)
Project management software Allows you to plan, schedule, track, and analyze the events, resources, and costs of a project Chapter 4 SAK3002 – Information Technology and Its Application
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Other Software (cont’d)
Accounting software Helps companies record and report their financial transactions Chapter 4 SAK3002 – Information Technology and Its Application
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Other Software (cont’d)
Web page authoring software Helps users of all skill levels to create Web pages Some application software programs include Web page authoring programs video graphical images organize manage maintain Web pages and/or Web sites audio animation Chapter 4 SAK3002 – Information Technology and Its Application
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End of Chapter 4 Chapter 4 SAK3002 – Information Technology and Its Application
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