1. Club Technology Tools Workshop Sam Heyworth v2.1 1/28/2004

2. Why Club Technology Tools Workshop? Get all clubs to be aware of different tools Minimize last-minute requests Provide demonstration of Sharepoint web-based tool for club leaders

3. Club Technology Tools Agenda 1.Sharepoint Demo 2.The Communication Tools 3.The Other Tools

4. Sharepoint Demo Sharepoint –Web-based, collaborative software system –Allows for sharing documents, document libraries, announcements –Central repository, easily accessible –Currently for club leaders –http://clubs.kellogg.northwestern.edu/GMA EXEC/default.aspxhttp://clubs.kellogg.northwestern.edu/GMA EXEC/default.aspx

5. Sharepoint Demo Currently used by: –GMA Executive Committee –GMA Tech Committees –GMA CMC Committees –CIM Executive Committee –Boston Tech Trek Please email Sam Heyworth if you would like to have a site set up for your club leadership team

6. The Communication Tools Events Calendar Serial Student and Club Announcements Class Listservs Club Listserv Club Directory Club Web Site Club Listserv External contact email address

7. The Communication Process Post event on Calendar Request Serial Posting Request All- Class Listserv email Send Club Listserv email

8. Events Calendar How? –Serial  Calendar  Advanced Options  Enter/Modify event –Club moderator’s organization should appear in “Organization” menu. –You must me a moderator for the club. Guidelines –Be diligent about entering all of your events. –Request to be a club moderator now! –Problems? Contact: kelloggwebmaster@kellogg.northwestern.edu or sheyworth@kellogg.northwestern.edu kelloggwebmaster@kellogg.northwestern.edu sheyworth@kellogg.northwestern.edu

9. Serial Student and Club Announcements How? –Go to the Serial. Click on “Request a Posting”. Follow the directions on Serial FAQ and Policies Page and send email to Serial Editor: serial@kellogg.northwestern.edu Guidelines –Announcements are generally first come, first served and will typically be posted 3 days in advance. If sign-up for event is needed, will be posted 7 days in advance. –Will typically not be posted on Serial unless posted on calendar already.

10. Class Listservs Limit of ONE per event per week. –Total: Conferences (6), Paid (4), All Others (3) –Messages are archived Event must be posted to the calendar first. No commercial announcements No surveys! Subject Line Format = “High Tech Club: Jeff Bezos 10/15” No messages larger than 150K Allow up to 24 hours for message to be approved. Serial  Student Organizations  Listserv

11. Club Listserv How? –To request creation or moderator permissions: Serial  Listserv –To moderate members: Serial  Listserv  Moderate Members  Listserv Student Admin Tool –To moderate messages, you need a special application to be setup Guidelines –Currently non-Kellogg emails, but spam has gotten worse. –Feedback –Problems? Contact: kelloggwebmaster@kellogg.northwestern.edu kelloggwebmaster@kellogg.northwestern.edu

12. Club Directory How? –Serial  Club and Group Directory  Login –Club moderator’s organization should appear in “Modify Listing for” menu. Guidelines –New look and feel! Will eventually be available in book format. –Be very diligent about updating this information. –(Again) Request to be a club moderator now! –Problems? Contact: kelloggwebmaster@kellogg.northwestern.edu or sheyworth2004@kellogg.northwestern.edu kelloggwebmaster@kellogg.northwestern.edu sheyworth2004@kellogg.northwestern.edu

13. Club Website How? –To request access permissions: http://www.kellogg.nwu.edu/student/club/request.htm http://www.kellogg.nwu.edu/student/club/request.htm –To create a website: http://www.kellogg.nwu.edu/kis/webresources/ http://www.kellogg.nwu.edu/kis/webresources/ –W:\student\club\yourclubname –Alumni permission option Guidelines –Information should be as current (especially for conferences) –Permissions are important – see KIS “How To” documentation –Problems? Contact: kelloggwebmaster@kellogg.northwestern.edu kelloggwebmaster@kellogg.northwestern.edu

14. External Contact Email How? –To request creation or forwarding changes: http://www.kellogg.nwu.edu/kis/student_support/ClubTechT ools.html#emailaddress Guidelines –Problems? Contact: wbadmin@kisnt6.kellogg.northwestern.edu

15. The Other Tools Web Survey –Serial  KIS  Creating Web Surveys –Use for sign-ups –Can’t send surveys to all-class lists Interactive Web Server Club Discussion Board (WebBoard) –How? To request creation or permissions: Serial  Personal Communication  Discussion Groups –Guidelines Pitch… Problems? Contact: wbadmin@kisnt6.kellogg.northwestern.edu

16. The Other Tools Videoconferencing –Portable videoconferencing equipment can be brought into any classroom –Utilize Internet exclusively, or utilize gateway to convert from Internet to ISDN at remote location if necessary –Contact Carole Cahill/Kevin Ofloy at least 2 weeks in advance to reserve and test equipment Club Shared File Space –Archive documents for safe keeping! –Requires some knowledge of NT permissions: http://www.kellogg.nwu.edu/kis/docs/howto/network/NTpermissio ns/index.htm http://www.kellogg.nwu.edu/kis/docs/howto/network/NTpermissio ns/index.htm Facilities –Serial  KIS  Club Technology Tools  Computing facilities –Standard A/V equipment in classroom. Wireless microphone. –Videotaping resources. Digitizing Video

17. The End