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Public Transit Application- a database collecting transit data Minnesota Department of Transportation
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Why was PTA Developed? A long time ago……. Legislation said so……. Legislator inquires Back in the Days of Lotus
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Why was PTA Developed? Excel can handle only so much: Lots of cutting and pasting Have you seen TASUM? Work books referencing multiple worksheets Difficult to analyze multiyear data We need Database Functionality
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The Focus of PTA Collect Data Analyze Data Track Budgets Develop Contracts Track Contract Amendments
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What data do you collect? Annually- 12 Tab Application – Service plan – Capital improvements – Unmet Needs – Fleet Inventory Financial Plan Tab Proposed Budget for following year
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Every Month Monthly Data – Operating Statistics – Vehicle information
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Vehicle Statistics Data
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Operating Statistics Data
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What systems contribute data Five Federal Programs – 5317 New Freedom – 5316 Job Access Reverse Commute – 5311 Public Transit Participation – 5310 Elderly and Disabled Transportation – 5307 Urban Transit
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Soon to include- – 5311f Intercity Transit – 5309 Facility Grant
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How does it work? Application to Budget to Contract
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Grant application
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Application Application is collected thanks to a method used for the bridge collapse. – Each system has a private folder – Application is uploaded back to folder – All folders can be seen by transit managers
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Application uploaded to system folder
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Budget Request Import Financial page from application / converted to a csv file csv file imported to PTA as budget request
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Budget Request Modifications Budget Request can be adjusted Budget Request is changed to a budget
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Budget Budget is reviewed and final adjustments made
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Budget modified by fund Default amounts calculate funds Payments are budgeted on when they are paid
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Contract Time When budget is approved and finalized Contract is initiated Contract dates are recorded Amendment process
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Reports
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Challenges to PTA Qualified Contractors Teaching new technology to users Users frustrations
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The future of PTA On going project Up grades to functionality Poll users for their needs
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