1. © 2008 FMSC, School of Medical Sciences Education Development, Newcastle University Presentation Skills using PowerPoint Rebecca McCready Learning and Teaching Advisor

2. © 2008 FMSC, School of Medical Education Development, Newcastle University In this Session Planning and Structuring Designing and creating Presentation techniques

3. © 2008 FMSC, School of Medical Education Development, Newcastle University Planning the Presentation Spend at least 10 mins Consider: Who your audience is What they want to hear What you want to tell them Note down single words or phrases Pencil and paper

4. © 2008 FMSC, School of Medical Education Development, Newcastle University Deciding the Structure Clear introduction and conclusion 20% of talk for conclusion Decide what structure the main part of your presentation will be: Linear? Forked? Branched? Note down main slide headings

5. © 2008 FMSC, School of Medical Sciences Education Development, Newcastle University Designing and Creating your Presentation

6. © 2008 FMSC, School of Medical Education Development, Newcastle University Slide Design Simple colour scheme Black on white – OHP or Slides Light text on dark background – Data Projector High contrast text Avoid patterned backgrounds Use a Master Slide design

7. © 2008 FMSC, School of Medical Education Development, Newcastle University Slide Design Fonts 2 typefaces Consistent text sizes Keep text size large Spell-check work Consistency and clarity

8. © 2008 FMSC, School of Medical Education Development, Newcastle University Content Text Graphs, diagrams Images Animations and transitions Add-ins, i.e. sound, video etc 1 slide per minute

9. © 2008 FMSC, School of Medical Education Development, Newcastle University Summarise your Text What is ‘summarising text’ and why should we avoid long sentences in a presentation? Putting a lot of information onto a single slide makes it difficult to read any information on it. It also makes the slide very busy and the audience will lose interest.

10. © 2008 FMSC, School of Medical Education Development, Newcastle University Why Summarise? By summarising text you: Keep control Maintain focus and attention Make your points explicit 5-9 bullet points per slide

11. © 2008 FMSC, School of Medical Education Development, Newcastle University Tables versus Graphs Use graphics and animation to emphasise points.

12. © 2008 FMSC, School of Medical Education Development, Newcastle University Using Images Use images and text carefully Use images instead of text Use an image editor IrfanView Change size and quality before inserting Keep file sizes low

13. © 2008 FMSC, School of Medical Education Development, Newcastle University Animations Use them sparingly Be consistent Emphasise a point Avoid effects that move objects Build up points Control the pace Simple to complex diagrams

14. © 2008 FMSC, School of Medical Education Development, Newcastle University XIIXIIa XIXIa IXaIX XXa VIIIaVIII VII VIIaTF X Prothrombin Intrinsic Pathway + Extrinsic Pathway VaV Thrombin FibrinogenFibrin monomer Blood Coagulation Cascade

15. © 2008 FMSC, School of Medical Sciences Education Development, Newcastle University Individual Work Now work on your own presentation, or through the online tutorial at http://fms-itskills.ncl.ac.uk/ppt

16. © 2008 FMSC, School of Medical Sciences Education Development, Newcastle University Presentation Techniques

17. © 2008 FMSC, School of Medical Education Development, Newcastle University Review your Presentation Does your talk match the title? Is your presentation appropriate? For your audience For your brief Have you covered all you want? What your audience want to hear What you want to convey Are your overheads sufficient cues?

18. © 2008 FMSC, School of Medical Education Development, Newcastle University Rehearse and Refine Practise thoroughly In front of the mirror In front of a good friend or colleague Be prepared! Adjust your presentation Get feedback from your ‘audience’ Pitfalls and difficulties from your own experience

19. © 2008 FMSC, School of Medical Education Development, Newcastle University Delivering your Presentation Speak to the audience Eye contact Gestures and movement Enthusiasm Speak slowly Breathe deeply Steady your nerves Makes your voice deeper and louder

20. © 2008 FMSC, School of Medical Education Development, Newcastle University Remember Less is more Be critical of your work Practise thoroughly Have notes, not scripts Don’t rush

21. © 2008 FMSC, School of Medical Education Development, Newcastle University In Conclusion Plan and structure first Use PowerPoint to design and create Practise and refine Confidence in delivery

22. © 2008 FMSC, School of Medical Education Development, Newcastle University Help and Advice MedIT.Exercises@ncl.ac.uk http://fms-itskills.ncl.ac.uk Includes a tutorial, checklist, flowchart and other materials