1. Budget Manager II Financial Affairs

2. Agenda Purchasing Methods eProcurement Additional Purchasing Resources Accounts Payable

3. Purchasing Methods

4. Vendor Selection / Preferred Vendors Direct Buy Methods –ProCard –Reimbursements –Voucher check Purchase Orders

5. Special Situations Additional consideration should be given to: –Gift purchases (e.g. gift cards, other taxable income) –International payments –Crossing fiscal years –Grant purchases –Large purchases –Conflicts of Interest –Vehicle purchases/leases

6. Purchase Orders Required if over $2,500 –Or if technology over $500 If over $25,000 –Contract review process –Bidding policy

7. Purchase Orders Approval Processes: –Over $25,000  Requires Procurement Director approval –Over $75,000  Requires Treasurer’s Approval –Grants  Requires OSPR and/or Restricted Accounting approval –Fixed Assets  Requires Financial Accounting approval –Technology Over $10,000  Requires IS and EVP/Provost approval –Vehicles  Requires Risk Management Approval

8. eProcurement Start in Campus Connection

9. Additional Purchasing Resources

10. Additional Resources Procurement Services & Accounts Payable Website http://www.depaul.edu/~procure –More information on purchasing/payment processes –Preferred vendors –News –Forms –Personal discount programs

11. Additional Resources Financial Affairs http://www.depaul.edu/~faffairs/ University Policies and Procedures http://policies.depaul.edu Office of Institutional Compliance http://compliance.depaul.edu Office of the General Counsel http://condor.depaul.edu/~ogc/ Office of Sponsored Programs and Research (OSPR) http://ospr.depaul.edu Advancement http://giving.depaul.edu

12. Accounts Payable