1. Project 1
ACSM PowerPoint

2. Project 1 Creating a presentation Formatting a presentation
Saving a presentation
Running a presentation
Printing a presentation

3. Getting Started Click on Start Click on Programs
Click on Microsoft Office
Click on PowerPoint
You may also double-click on an icon on the desktop

4. Creating a PPT Presentation is also called “slideshow”
Can be created from scratch
Created using a design template

5. Lots of Possibilities A presentation can include: (text) Tables Charts
Pictures
Video
Sound
Animation

6. Other functionality Word Processing Outlining Charting Drawing
Insert multimedia
Web features
Plus lots more

7. Getting Started First slide is the title slide
Introduces audience to your presentation
Top line is for the title
Options for the second line:
Sub-title
Date
Presenter

8. Subsequent Slides Many options for layout of slides Text layouts
Content layouts
Text & Content layouts
Other layouts

9. Text Layout Start with basic layout: bullets
Bullet format is the default
Types of bullet formats
Single level bullets
Multi-level bullets

10. Change the Appearance
Don’t want boring bullets?
Change them

11. Task Pane On the right of the screen Provides help Offers options
Can be closed

12. Excellent diagram Refer to page PPT 10
Figure 1-7 is an excellent diagram

13. Similarities in Office
Menu bar
Tool bars
Status bar
Scroll bars
Title bar
Should be a review from ACSM classes

14. Multiple Views Normal view – create as you go
Outline view
Slide view - thumbnail
Slide sorter view – many at once
Slide show view – audience view

15. 7 x 7 Rule Remember your audience 7 words across 7 lines on a slide
Keep it short!
Easy to read

16. Design Template Consistency in design & color Professionally designed
Color scheme
Font & font size
Layout
Effect

17. Selecting the Design Template
Click on the design button
View options in task pane
Use mouse tip to view template name
Click on one to select template
Select a different template
Consider your audience!

18. Design Templates Blank template is the default
Easier to develop content while blank
A template may be distracting!
For you
For your audience
Audience must remember your message
Audience shouldn’t remember template

19. Entering Text Placeholders & text areas Line wrap & AutoFit
Enter your text or content
Line wrap & AutoFit
Same as in Microsoft Word
Can change the size of text areas
Can change placement of text areas

20. Text Attributes Similarities to other Office Products Font & font size
Appearance (bold, italic, underline)
Colors
Spell checking

21. Adding a new slide Multiple ways to do almost everything!
New slide button on tool bar
Insert menu > new slide
Ctrl + M

22. Adding the slide title Default slide layout is “Title & Text”
Slide title: single line at the top
Introduces topic of the slide
Provides continuity
Click in placeholder & type

23. Adding text to slide First bullet appears by default
Type text then press enter key
New line & bullet automatically appear
Single level format
All points on same “level”
Structured like an outline
Can leave a blank line for readability

24. Multi-level bullets Introduce points and sub-points
Want to include a list
Want to increase readability
Easier to read
More interesting to read
Easier to follow
Variety of bullet styles

25. Creating multi-level bullets
Type the first line, press enter key
Press tab key to indent the next line
Pressing enter adds new indented line
Will continue until shift + tab to back out
New list or continue with other points
Structured like an outline
Don’t indent without a reason

26. Multi-level bullets Can create several levels
Make sure it has a purpose
Use multiple slides for complex topic!
Called increase or decrease indent

27. Save, Save, Save As with all files, save often!
Use File menu > Save
Use Save button
Use Ctrl + S
Refer to page PPT 29 Table 1-3
AutoSave every 10 minutes

28. Moving between slides Use scroll bar
Use up or down arrows on scroll bar
Use previous or next slide buttons
Use slide view on left
Arrows
Scroll bar
Use slide sorter

29. Closing Slide Defaults to a black slide
Delete all blank slides at the end
Final slide makes a lasting impression

30. Use Slide Show Consider the audience’s perspective: Too many words?
Is the font hard to read?
Backgrounds distracting?
Colors hard to read?
Too much animation? Video? Sound?

31. Slide Show Options During the slide show…
Right-click to get pop-up menu
Use pop-up to go to specific slide
Use pop-up to end slide show

32. Printing Options Print slides (one per page)
Print handouts (usually for audience)
1, 2, 3, 4, 6, 9 slides per page
Print notes (for the speaker)
Print outline view

33. More printing options Black & white (saves your toner) Grayscale Color
Be sure to save again before printing
Remember Murphy’s Law

34. PowerPoint Typically a “fun” application! Users can show creativity!
Users can show personality!
Better than index cards for speeches!
Let’s Get Started!