1. Thesis/Dissertation Office Purdue Graduate School Mark D. Jaeger, Manager Room 170, Ernest C. Young Hall 4-2600 markj@purdue.edu http://www.purdue.edu/GradSchool/Thesis/thesis.html

2. What we do…. Ensure candidate compliance with current thesis preparation manual (Sixth Edition, 1996) Ensure candidate compliance with current thesis preparation manual (Sixth Edition, 1996) Perform thesis/dissertation format reviews prior to final deposits Perform thesis/dissertation format reviews prior to final deposits Process theses/dissertations for placement in Purdue Undergraduate Library Storage and/or UMI microfilming Process theses/dissertations for placement in Purdue Undergraduate Library Storage and/or UMI microfilming Instructional outreach to candidates, departments, staff, and faculty Instructional outreach to candidates, departments, staff, and faculty

3. Thesis Format Reviews Departments were delegated formatting responsibility in 1994 Departments were delegated formatting responsibility in 1994 Most departments have thesis format advisors—some do not Most departments have thesis format advisors—some do not We offer optional “courtesy reviews” We offer optional “courtesy reviews” Reviews are made on a scheduled- appointment basis Reviews are made on a scheduled- appointment basis

4. Thesis/Dissertation Deposits Over 750+ deposits are accepted in a typical year. For May 2003 alone: 260 Masters and Ph.D.’s! Over 750+ deposits are accepted in a typical year. For May 2003 alone: 260 Masters and Ph.D.’s! Two deadlines: “Exam only” and “degree only.” Two deadlines: “Exam only” and “degree only.”  Deadlines: Summer 2003 - 11 July and 1 August; Fall 2003 - 17 October and 12 December Deadlines, deposit checklists, etc. are posted at our website Deadlines, deposit checklists, etc. are posted at our website 50% of “finals” are in the last week of the deadline! 33% are in the last three days! 50% of “finals” are in the last week of the deadline! 33% are in the last three days! New precheck policy New precheck policy

5. Tips for a Successful Deposit “The Great Unknown” “The Great Unknown” Planning and Preparation are key Planning and Preparation are key The “5-P Rule” The “5-P Rule” Give yourself a “fudge factor” Give yourself a “fudge factor” Establish contact and rapport with your departmental thesis advisor Establish contact and rapport with your departmental thesis advisor “Ditto” for the Thesis/Dissertation Office “Ditto” for the Thesis/Dissertation Office

6. Tips - II Review A Manual for the Preparation of Graduate Theses (Sixth Edition, 1996) before commencing Review A Manual for the Preparation of Graduate Theses (Sixth Edition, 1996) before commencing Manual is available in hard copy (teal cover) or in Adobe Reader on our website Manual is available in hard copy (teal cover) or in Adobe Reader on our website “If all else fails….read the directions!” “If all else fails….read the directions!” Ask questions Ask questions

7. Tips - III Monitor the T/D Office and Grad School websites Monitor the T/D Office and Grad School websites Constantly review your work. Make backups. Save drafts and notes. Constantly review your work. Make backups. Save drafts and notes. C onsistency, con s istency, con sisten c y C onsistency, con s istency, con sisten c y Personal information must match Purdue records Personal information must match Purdue records Thesis title must be consistent too! Thesis title must be consistent too!

8. Tips - IV Don’t rely on Bill Gates to do your spell-checking Don’t rely on Bill Gates to do your spell-checking When correcting errors, avoid “chain reactions” When correcting errors, avoid “chain reactions” Check for printing errors Check for printing errors Ensure you receive, complete, and turn in all required forms Ensure you receive, complete, and turn in all required forms

9. Tips - V You are “writing for the ages” You are “writing for the ages” Put your “best foot forward” Put your “best foot forward” Theses and dissertations reflect upon your work and Purdue University Theses and dissertations reflect upon your work and Purdue University

10. University Format Requirements Paper: 20-pound weight (up to 24-pound is also acceptable), white, “rag” or 100% cotton Paper: 20-pound weight (up to 24-pound is also acceptable), white, “rag” or 100% cotton Typeface: Same size/font as text (e.g., 10- 12 “TNR,” Arial, etc.). Must be as consistent as possible Typeface: Same size/font as text (e.g., 10- 12 “TNR,” Arial, etc.). Must be as consistent as possible Spacing: Driven by style; normally 1.5 or 2 Spacing: Driven by style; normally 1.5 or 2

11. University Format Requirements Margins: As stated in manual; avoid “widows” and “orphans”; facing pages Margins: As stated in manual; avoid “widows” and “orphans”; facing pages Pagination: All pages are numbered (except for “cover pages”) Pagination: All pages are numbered (except for “cover pages”)  Prelim pages are in “Roman numerals”  All others are in “Arabic” starting with “1” on first page of text  Normally best to paginate in upper right-hand corner; ECE prefers “centered at the top”

12. University Format Requirements Ensure preliminary pages are in correct order Ensure preliminary pages are in correct order Ensure correct information (e.g., name/degree) is placed on title page Ensure correct information (e.g., name/degree) is placed on title page Ensure abstract meets requirements and does not exceed 350 words per UMI requirement Ensure abstract meets requirements and does not exceed 350 words per UMI requirement

13. Departmental Requirements Be aware of internal departmental requirements (these sometimes vary from the manual) Be aware of internal departmental requirements (these sometimes vary from the manual) Formal approval blocks on G.S. 9, “Thesis “Acceptance” signed by either committee chair or departmental format advisor! Formal approval blocks on G.S. 9, “Thesis “Acceptance” signed by either committee chair or departmental format advisor!

14. University Procedures for Depositing Theses Your situation will determine how many copies are deposited Your situation will determine how many copies are deposited Avoid inkjet/bubblejet printers. Use laser printers Avoid inkjet/bubblejet printers. Use laser printers Ensure ALL copies of thesis are identical Ensure ALL copies of thesis are identical Printing/binding may be done anywhere as long as it meets university requirements Printing/binding may be done anywhere as long as it meets university requirements “Boiler Copy Maker” is best/cheapest “Boiler Copy Maker” is best/cheapest

15. University Procedures….II “An ounce of prevention” “An ounce of prevention” Constantly check before and after printing for errors Constantly check before and after printing for errors Proxies may be used; under certain conditions mail-in deposits are also done Proxies may be used; under certain conditions mail-in deposits are also done  If using proxies, ensure they have a way to correct minor errors  Extra paperwork determined by situation (see final deposit checklist)

16. University Procedures…III Deposit Extensions/Waivers Deposit Extensions/Waivers  Only considered on a case-by-case basis  Requests, in letter-form, must be routed through major professor(s) and department head to the Graduate School  A failure to plan does not constitute grounds for approval!

17. General Information All Ph.D.’s are microfilmed by UMI/ProQuest; microfilming fee is paid at Bursar All Ph.D.’s are microfilmed by UMI/ProQuest; microfilming fee is paid at Bursar Candidates do receive modest royalty payments for dissertations purchased Candidates do receive modest royalty payments for dissertations purchased Any copyrighted material (text, figures, etc.) must be accompanied by permission from copyright-holder Any copyrighted material (text, figures, etc.) must be accompanied by permission from copyright-holder

18. General Information…II Confidentality sometimes necessary (e.g., patent information) but should be applied judiciously Confidentality sometimes necessary (e.g., patent information) but should be applied judiciously Signed/completed Request for Confidentiality form must be submitted at time of deposit Signed/completed Request for Confidentiality form must be submitted at time of deposit

19. General Information…III Tables and Figures Tables and Figures  Color may be used for all bound copies  Unbound copy (Ph.D.’s only) must be in b x w or gray-scale due to UMI requirements  Facing and oversize pages are permissible  Tables and figures have unique Arabic numerals and captions (e.g., Table 1; Figure 2.1; Table A.3, etc.)  For facing pages: These are always on the right and, in portrait, “bottom” always faces right (See page 23 of manual)

20. General Information…IV Theses over 350 pages must come in two volumes and have an additional “Volume II” title page and appropriate annotation in table of contents Theses over 350 pages must come in two volumes and have an additional “Volume II” title page and appropriate annotation in table of contents Style: Driven by departmental requirements (e.g., MLA, APA, Chicago, academic journals, etc.) Style: Driven by departmental requirements (e.g., MLA, APA, Chicago, academic journals, etc.)

21. Purdue Format Title Page Title Page  No page number but technically “i.”  Spacing must be consistent (see example)  Text centered between right and left margins  Name/title/degree must match  Date is graduation month/year

22. Purdue Format…II Dedication Page Dedication Page  Optional  Brief and “centered” on the page  No heading is used  Paginated “ii”  Not listed in table of contents

23. Purdue Format…III ACKNOWLEDGMENTS ACKNOWLEDGMENTS  “Major division” heading between right and left margins, 2 inches from top  Text begins three single-space lines below  Spacing same as text (1.5 or 2)  Paginated in lowercase Roman numerals  Not listed in “TOC”

24. Purdue Format…IV PREFACE: Treated as previously mentioned. This is optional. PREFACE: Treated as previously mentioned. This is optional. TABLE OF CONTENTS: See example. Watch consistency, “leader dots,” etc. TABLE OF CONTENTS: See example. Watch consistency, “leader dots,” etc. LIST OF TABLES: Optional but strongly recommended. LIST OF TABLES: Optional but strongly recommended.  Include same numbers/captions as found above tables in text  Allow 1 inch top margin on subsequent page(s)  Repeat “Table” and “Page” on subsequent page(s)

25. Purdue Format…V LIST OF FIGURES: “Ditto” LIST OF FIGURES: “Ditto” LIST OF SYMBOLS, ABBREVIATIONS, NOMENCLATURE, GLOSSARY LIST OF SYMBOLS, ABBREVIATIONS, NOMENCLATURE, GLOSSARY  Generally “Ditto”  If glossaries are more than 2 pages, they may be placed in the back between notes and bibliography

26. Purdue Format…VI ABSTRACT: See example ABSTRACT: See example  Name/title/degree must match!  Titles/departments of major professor(s) not required since they’re “understood”  Illustrative materials not recommended for inclusion  Max words: 350 per UMI

27. Purdue Format…VII PUBLICATION(S) PUBLICATION(S)  Placed immediately after ABSTRACT and given Roman numeral pagination  Placed after VITA and given Arabic pagination  In either case, preceded by a “cover page” neither numbered nor counted

28. Purdue Format…VIII Text Text  Must be organized in a consistent manner  Ensure major division headings are consistent (i.e., 2 inches from top, all caps, etc.)  Text always starts 3 single-space lines below the heading

29. Purdue Format…IX LIST OF REFERENCES or BIBLIOGRAPHY LIST OF REFERENCES or BIBLIOGRAPHY  Preceded by “cover page” neither numbered nor counted  Major division heading  Organized in consistent manner (e.g., MLA, APA, Chicago, etc.)  Avoid “split entries”

30. Purdue Format…X APPENDIX or APPENDICES APPENDIX or APPENDICES  Preceded by “cover page” neither numbered nor counted  Internal cover pages are numbered/counted  APPENDIX: “Major division heading”  APPENDICES: “First order subdivisions”

31. Purdue Format…XI NOTES and FOOTNOTES NOTES and FOOTNOTES  Consistency  After each chapter: “first order subdivisions”; Notes listed in “TOC”  End notes treated as “major division”  Footnotes must be kept together on same page; may be single-spaced and in “10” font

32. Purdue Format…XII VITA VITA  Mandatory only for Ph.D.’s  Preceded by cover page  Treated as major division  Arabic paginated  Content of VITA driven by department; sometimes one sentence; sometimes “curriculum vitae” of multiple pages

33. Tip o’ the Day from Joe Friday “Just give’em the facts!”

34. Thesis/Dissertation Office Purdue Graduate School Mark D. Jaeger, Manager Room 170, Ernest C. Young Hall 4-2600 markj@purdue.edu http://www.purdue.edu/GradSchool/Thesis/thesis.html