1. Lab 5: Pivot Tables / Pivot Charts Simon: Chapters 7 & 8 URBPL 5/6010: Urban Analysis University of Utah Pam Perlich

2. Files for this Lab CreatePivotTable.xls AddCalcField.xls GetPivotTable.xls PivotChartDB.mdb Pop_Age_Sex_GOPB.xls

3. Pivot Tables Summarize and analyze database files Database files Record based Every column must have a title Maximum size: 8,000 total items and 256 fields Data  Pivot table Cross tabs of data Row by Column for Data

4. Create a Pivot Table Open CreatePivotTable.xls Study the rectangular data set Notice the columns with headings Select the entire data block Data  PivotTable and PivotChart Pivot Table / Chart Wizard appears

5. Pivot Table Wizard Data source is an excel database Objective is to create a pivot table Make sure you have the entire data block selected (including headings) Step 3 Put data in a new worksheet Click “Layout” to specify configuration

6. Click “Layout”

8. Double Click Here to Change Computation

9. Click “Options”

10. Insert a Calculated Field Open AddCalcField.xls Select a specific location (cell) for calculation (e.g., F6) Insert  Calculated Field Within dialogue box Name the field Specify the formula Insert variable names if necessary Notice how Excel automatically adds fields to all products and areas

11. Insert a calculated field 1) Select cell 2) Insert => calculated field

13. Link Pivot Table Results to Table Open GetPivotTable.xls Specify desired location of value Insert  Function  GETPIVOTDATA

14. Retrieve value from pivot table 1) Insert => Function => GETPIVOTDATA 2)Specify function arguments 3)=GETPIVOTDATA(PivotTable!C4,PivotTable!A5)

15. Pivot Chart Create with same principles Capabilities Change chart type Change computation (from sum to average, etc.) Add and alter fields Format charts

16. Pivot Chart from Database Open a new blank excel workbook Data  Pivot Chart  External data source Dialogue box opens  Get Data MS Access Database Navigate to and select PivotChartDB.mdb Select and import all fields Drag fields onto graph to create crosstabulations

18. Change Crosstabulations / Format Experiment with the features available Change chart types Change data elements Notice how many of the standard charting features are available (e.g., data tables, chart type, etc.)

19. Demographic Data – Pivot Tables Open Pop_Age_Sex_GOPB.xls Create a pivot table with various crosstabulation and filtering Example: School age populations for a selection of counties in 2050 Explore pivot chart possibilities