2. 1. The Project a way to organize the work. Teacher: José Onofre Montesa Andrés Escuela Universitaria de Informática Universidad Politecnica de Valencia Curso 2002-2003

3. GPI-1 It isn’t something new. Human being transform the reality around us with our hands and talent. –Since ancient times, we noticed that to be more productive we need to organize ourselves in order to reach our goals. –At present times, enterprises have already learned it.

4. GPI-2 1. Different ways to organize the work. Designed for the mass production. Designed for Batch production. Designed to produce or reach a non- repetitive goal.

5. GPI-3 Processes designed for the mass production. Assembly of a product or offer of a service. Scales economies –Very specialized tools or machines.

6. GPI-4 Processes designed for Batch production. Flexible systems for the production of similar products. Different series require to change and rearrange the factory plant.

7. GPI-5 Processes designed for non- repetitive goal. (Project) A product to be achieved only once. To produce it, There will have to make several specific task, which: –They were no achieved previously. –They possible won’t achieved again

8. GPI-6 What is a project? A task at the carrier end. Plans and specifications. Way of organizing the works. “A project is a temporary effort undertaken to create a unique service or product” PMI.

9. GPI-7 Characteristics of a project. There is a clear aim. It is possible to identify a group of tasks. Specialists are needed. Resources are limited. There is a beginning and an end in time. A level of quality is required. A plan is required.

10. GPI-8 What is management? Planning. Organizing. Controlling Directing. Project management is: “Articulate the method in order to reach a unique and non-repetitive goal in an elapsed time with a clear beginning and end, using managerial techniques”

11. GPI-9 Steps of a project. Plan. –Problem definition. –Planning the project. Execution of the plan. –Starting. –Productive stage. –Conclusion of the project.

12. GPI-10 Plan. Aims: Set the problem, the product, or service to provide, Evaluate economic expenses as well as the human resources and any other. Stages: Defining the problem. Planning the project.

13. GPI-11 That is, people question themselves: What am I going to do? What with? And, how am I going to do it? Then, do what is planed. Shall we make a party? Who with? Where? What for? How much can we afford?

14. GPI-12 Defining the problem. Origin is usually confused: –Problem, Need, opportunity. We have to answer to: –What is the problem? –Where is the opportunity? It require little time, but it is essential.

15. GPI-13 Planning the project. Identify what is necessary in order to reach the goal. The project foundations are placed: –quality. –Budget. –Elapsed time. Quality expensetime

16. GPI-14 Project execution. The previous plan is carried out here, it is essential that the planning is good. Bad planning lead to: Possible cancellation of the project, before starting. Bad atmosphere among workers. The substages are: Starting. Productive stage. Project conclusion.

17. GPI-15 Starting. Organize the project team: –Select personnel, –Establish organization structure, –Define responsibilities and authority, –Organize the workplace, –Instruct the team, –Inform about work standards and reporting systems.

18. GPI-16 Productive stage. –Take measures of performance, –Review the reports, –Maintain meetings to identify problems before sowing up, –In case of deviations, take the necessary actions to correct them, –Coordinate tasks, –Motivate and lead employees, –Reward and discipline.

19. GPI-17 Project conclusion. Deliver product to the client, Review project deviations, identify reasons and indicate different ways of acting in future projects. Reassign personnel to new projects or reinstate to departure departments. It is interesting to document the relations between workers for future projects.

20. GPI-18 Global vision of the project and expenses.