1. Ethnicity/Race Code Changes Fall 2009 1

2. Summary: RACE/ETHNICITY MODIFICATIONS Modifications will be made in response to the Higher Education Opportunity Act passed August 14, 2008, that requires all postsecondary institutions to collect and report data on race and ethnicity in a substantially different manner than previously reported. Changes include: – Values in the Ethnic Group fields – New race/ethnicity reporting fields in Student and HR Administration data sets and their related BusinessObjects universes 2

3. How government uses reporting codes The Department of Labor and the Office of Federal Contract Compliance Programs regularly conduct audits of federal contractors to ensure that the contractors comply with nondiscrimination and affirmative action laws and regulations when doing business with the federal government. The Integrated Postsecondary Education Data System (IPEDS) is the core postsecondary education data collection program for the National Center for Education Statistics (NCES). Data including gender and ethnicity/race are collected from all primary providers of postsecondary education in the country in areas including – Student enrollments, program completions, graduation rates, and financial aid. – Faculty and staff 3

4. Who is impacted? All New Hires/Rehires Applicants Current Faculty & Staff Student Applicants Current Students Temporary New Hires 4

5. Changes to Systems & Forms Electronic processes – eMploy Hire On-Boarding – Ann Arbor Student Temporary Process Paper processes – Supplemental Appointment Information Form – Appointment Activity Record – OIE Faculty Supplemental Form – Temporary Employment Forms 5

6. Current Self Service Pages 6

7. Future Self Service Pages effective 11/9/09 7

8. Self Service Ethnicity Page 8 NAME See Page 9 for explanation

9. Ethnicity Descriptions 9

10. Phased Implementation New Hires: 11/9/09 Faculty & Staff Resurvey (not including temps): – Begins 11/9/09 through 8/31/10 New Students: 8/10/09 10

11. Resources: Provost’s Office url – http://www.provost.umich.edu/ http://www.provost.umich.edu/ Gov’t url – http://www.ed.gov/policy/highered/leg/hea08/index.html http://www.ed.gov/policy/highered/leg/hea08/index.html FAQ’s url – http://www.provost.umich.edu/reports/FAQ_Race_and_Ethnicity.pdf http://www.provost.umich.edu/reports/FAQ_Race_and_Ethnicity.pdf MyLinc Documentation – https://weblogin.umich.edu/?cosign-maislinc&https://maislinc.umich.edu/ https://weblogin.umich.edu/?cosign-maislinc&https://maislinc.umich.edu/ HR/Payroll Service Center (734-615-2000) – http://www.askhr.umich.edu/ http://www.askhr.umich.edu/ 11

12. Implementation Team Implementation Team Members – Sharon Gardner, HRRIS – John Martinowicz, HR Service Center – Katie McCollum, Staff HR – Cheri Elert, HR Info Svcs (Reports Consultant) – Tom Palmer, HR Info Svcs (Reports Consultant) – Brandon Tikkanen, ITS – Rachel Cromwell, ITS – Jane Miller, Staff HR – Tamara Neely, HRRIS – Judy Aldrich, ITS – Liz Salley, ITS – Denise Stegall, HR Info Svcs – Sue MacDavitt, HRRIS Collaboration efforts with… Race/Ethnicity Reporting Sub-committee 12

13. Questions: 13