1. Facilitating Multi Stakeholder Processes and Social Learning - 2010 Nina de Roo / Herman Brouwer / Karèn Verhoosel Centre for Development Innovation Fieldwork

2. Overview 1. Background 2. Terms of Reference (ToR) 3. Location / context 4. Subject 5. Stakeholders 6. Sources of information 7. Organization and Schedule 8. Output

3. 1. Background In 2008 the municipality of Heerenveen (Province of Friesland), has implemented a project about the development of ‘village visions’ for all the small villages in the municipality. Doarpswurk has facilitated this process, which resulted in about 10 village visions. Now, two years later the follow-up on these village visions seems to be a challenge for the municipality, and some of the villages have expressed that they are not satisfied with the follow-up.

4. Doarpswurk is an organization that focuses on the preservation and promotion of social cohesion and the livability of the Frisian countryside. The facilitation of the development of village visions is one of the core businesses of Doarpswurk. Doarpswurk would like to know what the background is of these challenges/problems in the follow-up. Was it about the process? Is the municipality well prepared for these kind of interactive/participatory processes? Etc.

5. 2. Terms of Reference (ToR) Research Objectives To analyse an existing case on multi-stakeholder processes, using conceptual frameworks and analytical tools learned during the MSP course in Wageningen; To write a case study description about the MSP (Context, process, results and learning). To provide concrete recommendations to Doarpswurk (and the municipality) on how to give adequate follow- up to the process.

6. Your task is to make an analysis of the process at two levels: Meta level: Municipality of Heerenveen and Doarpswurk  What have been the experiences with the process and the results? What can we learn from this as an organization? What could be the implications for similar processes? Village level: Village association, Doarpswurk, community and other local actors  What have been the experiences with the process? What has been the result? What are the ideas about the future to give follow-up to the village visions? 2. Terms of Reference (ToR)

7. Diagnosis Context: Problem statement, Stakeholder description, History MSP Process: Initiative, Objectives, Steps and structure, Interventions, methods Results: Change, Sustainability, current situation Learning: Successes and challenges, Lessons learned, Linkages to the MSP framework 2. Terms of Reference (ToR)

8. 2. Terms of Reference Method & Toolbox Context immersion Semi Structured Interviews Multi-stakeholder process tools Collaborative Analysis Systematization of results Presentation & Public consultation

9. 3. Location / context: Friesland

10. Research locations: 2 communities in Friesland Research location 1: Katlijk Katlijk Homepage Research location 2 : ‘Oude en Nieuwehorne’ Homepage Oudehorne en Nieuwehorne

11. 4. Subject Village visions (Village Development Plans) Project initiated in the spring of 2007 by Doarpswurk and the province of Friesland in which 10 villages participated Katlijk and Oude-Nieuwehorne also developed a village vision in 2007 Now it is their challenge to follow up the common vision that was established This process (the development, follow up and implementation) will be the subject of your field study

12. You will study Processes involved in creating a Village vision through consultation of: 1. ‘Doarpswurk’ (village work organisation) 2. Municipality of Heerenveen 3. Villagers Process of follow up and implementation of the village vision

13. 5. Stakeholders Villagers Katlijk and Oude-Nieuwehorne Representatives of elderly, private sector, environmental organisations Working groups in the 2 communities Plaatselijk Belang Doarpswurk (Village Work Org.) Municipality of Heerenveen

14. Villagers / representatives Plaatselijk Belang (both villages) Who are they? What’s their position in their village? Why have they been involved and others haven’t? Other inhabitants (eg. Elderly, youth, private sector, environmental organisations) What was their say in the process? Why were they (not) involved? What do they think of the project’s results?

15. Doarpswurk (Village work organization) Established in 2006 12 employees Mission: preservation and stimulation of social cohesion and the quality of life in the rural areas of Friesland. Partners: community centers and organizations representing local interests. Doarpswurk fulfills a supporting role for the Province of Friesland. (Statement from Doarpswurk’s website.) (For more information, see hand-out)

16. Municipality of Heerenveen Wants communities to become more active Is the initiator of the village visions What is their role in the process? How have they organised the development of the village visions? To what extent has this been a participative process? Is the Municipality of Heerenveen capable of implementing the vision?

17. 6. Sources of information You are provided with: Presentations by stakeholders Elaborate presentation by Municipality of Heerenveen and your village A tour in your village Individual interviews Group table interview

18. 7. Organization and Schedule 4 groups (7-8 participants) with 4 facilitators 1. Trail Blazers: Nina de Roo – Katlijk 2. Innovators: Karèn Verhoosel – Katlijk 3. Shing: Tijl Couzy – Oude en Nieuwhorne 4. Sunshine: Herman Brouwer – Oude en Nieuwhorne

19. Groups for Field work Group 1 Guide: Nina Clementina, Dado, Jost, Joy, Mary, Thando. Group 3 Guide: Tijl Ana, Chimeg, Emmanuel, Jackie, Komla, Nguher, Romina. Group 2 Guide: Karen Dinah, Marwiyah, Michael, Mousoumi, Muhammed, Lucy, Paudyal. Group 4 Guide: Herman Banjade, Lawrence, Patience, Rini, Sreylon, Thong, Vivian.

20. 7. Organization and Schedule Five days Sunday, September 19 (arrival) Monday, September 20 (research) Tuesday, September 21 (research) Wednesday, September 22 (presentation) Thursday September 23 (reflection and return)

21. Sunday, September 19 13:00 hrs:Departure Hof van Wageningen 15.30 hrs:Arrival at hotel Hayé 16.00 hrs: Touristic excursion and dinner in ‘Sleat’ 21:00 hrs:Return to hotel

22. Monday, September 20 06:00 – 08.30 hrs: Breakfast (hotel) 09.00 – 12.00 hrs: Opening fieldwork 09.00 – 09.30 hrs:Welcome by Municipality Heerenveen 09.30 – 10:30 hrs: Presentation by Municipal Councellor 10.30 – 11.30 hrs: Interviews in groups 11.30 – 12.00 hrs:Guided tour in City Hall 12.30 – 13.30 hrs:Packed lunch 13.30 – 17.00 hrs: Programme in groups (interviews) 18.30 – 19.30 hrs: Dinner in hotel Hayé 20.00 – 21.00 hrs: Interviews/ analysis of data

23. Tuesday, September 21 10.00 – 12.30 hrs: Presentation and interview Doarpswurk 12.30 – 13.30 hrs: Lunch 13.30 – 17.00 hrs:Interviews in groups 18.00 – 19.00 hrs: Dinner 19.00 – 21.00 hrs: Interviews in groups

24. Wednesday, September 22 06:00 – 09:00 hrs: Breakfast 09:00 – 13:00 hrs: Preparations for the presentation 13:00 – 14:00 hrs: Opportunity to have lunch 14:00 – 17.00 hrs: Preparations for the presentation 18.00 – 19.00 hrs: Dinner 19.00 – 19.30 hrs:Welcoming guests 19.30 – 21.00 hrs: Presentation

25. 8. Output Interactive presentation and discussion of preliminary results to stakeholders and wider public on September 22, 2010 Case study description that covers all elements of the diagnosis (context, MSP process, results, learning) and concrete recommendations to be submitted to Nina de Roo for further distribution to stakeholders latest on September 24, 2010.

26. Preparations interviews Have a look at your detailed programme and find out who the stakeholders are you are going to interview Define a set of key questions for each stakeholder Divide tasks (introduction, interviewer(s), reporter, time keeper, thanks) Good luck!!!

27. Thanks! © Wageningen UR