1. http://www.sharepointmn.com Welcome to the Minnesota SharePoint User Group September 9 th, 2009 Building Extranets with SharePoint Brian Caauwe Meeting # 58

2. Agenda Introductions Features Alignment Break Technical Challenges Wrap up and Drawing http://www.sharepointmn.com

3. User Group Goal / Objectives Develop and support a local community focused on Microsoft SharePoint Technologies Educate user group members about SharePoint Technologies Transfer knowledge within the community Communicate best practices Introduce new products / solutions http://www.sharepointmn.com

4. Introductions – MNSPUG Sponsors Inetium (www.inetium.com)www.inetium.com Technology consulting company Microsoft Gold Certified Partner Practice area focused on SharePoint New Horizons – Minnesota (www.newhorizonsmn.com)www.newhorizonsmn.com Microsoft Gold Certified Partner Training on many technologies Microsoft (www.microsoft.com)www.microsoft.com http://www.sharepointmn.com

5. www.sharepointmn.com Website for user group SharePoint resource documents SharePoint resource links RSS Feeds Meeting Schedule Past User Group Presentations www.sharepointmn.com http://www.sharepointmn.com

6. Upcoming Schedule Next Meeting October 14 th 9:00 AM to 11:30 AM Microsoft’s Bloomington Office Topic: Panel Discussion Check www.sharepointmn.com for updates!www.sharepointmn.com Ongoing Schedule 2 nd Wednesday of every month 9:00 to 11:30 am Microsoft’s Bloomington Office http://www.sharepointmn.com

7. Conferences SharePoint Conference 2009 – October 19-22, 2009 http://www.mssharepointconference.com Las Vegas, NV http://www.mssharepointconference.com Local Events Twin Cities SharePoint Camp – September 19, 2009 http://www.twincitiessharepointcamp.com Edina, MN http://www.twincitiessharepointcamp.com Minneapolis Office Developer Interest Group – October http://www.sharepointmn.com/MODIG Topic: SharePoint and Office 2010 stuff…

8. Announcements Microsoft Virtualization: Best Choice for SharePoint – http://blogs.msdn.com/sharepoint/archive/2009/09/02/microsoft-virtualization-best-choice-for- sharepoint.aspx http://blogs.msdn.com/sharepoint/archive/2009/09/02/microsoft-virtualization-best-choice-for- sharepoint.aspx SharePoint Administration Toolkit v4 – http://blogs.msdn.com/sharepoint/archive/2009/08/27/announcing-the-fourth-release-of-the- microsoft-sharepoint-administration-toolkit.aspx http://blogs.msdn.com/sharepoint/archive/2009/08/27/announcing-the-fourth-release-of-the- microsoft-sharepoint-administration-toolkit.aspx SharePoint in Plain English Video – http://www.microsoft.com/video/en/us/details/76e8d3af-c2bd-42a6-bb12-befcbd041bf1 http://www.microsoft.com/video/en/us/details/76e8d3af-c2bd-42a6-bb12-befcbd041bf1 http://www.sharepointmn.com

9. Presentation http://www.sharepointmn.com

10. Extranet Definition – (ěk'strə-nět‘) Merriam Webster A network (as of a company) similar to an intranet that also allows access by certain others (as customers or suppliers) Microsoft - TechNet An extranet environment is a private network that is securely extended to share part of an organization’s information or processes with remote employees, external partners, or customers. http://www.sharepointmn.com

11. Scenarios Customers – Client / Project Sites Partners – Collaboration Employees – Internal Systems http://www.sharepointmn.com IntranetExtranetInternet

12. Collaboration Starting point to collaborate with outside sources More than just document libraries – Project Timelines – Tasks Assignment – Alerts / Notifications – Contact Information Be creative with use of lists – Survey’s – Discussion Boards http://www.sharepointmn.com

13. Portal Employee Profile Information – MySite public profile – Summary Links web part Audience Targeting Content – Highlight new products / initiatives – Push content to internal users Site Directory / Navigation – Require categories – Publishing vs. Collaboration navigation options Branding / Consistency – Alternate CSS – Theme http://www.sharepointmn.com

14. Search Internal People Search – Modify People scope for internal only Best Bests / Keywords – Drive traffic – Product name changes Customizing search results – Scopes and Tabs Auditing / Usage analysis – Review how people are utilizing search – Think from an internal AND external perspective Search results are security trimmed http://www.sharepointmn.com

15. Content Management Consistency – Page Layouts – Master Pages Content Types – Site Columns – Templates Versioning – Major / Minor Pages vs. Lists Permissions Management http://www.sharepointmn.com

16. Business Process Out of the box Workflows – WSS – MOSS SharePoint Designer Workflows – Out of the box options – Custom activities: http://www.codeplex.com/SPDActivitieshttp://www.codeplex.com/SPDActivities InfoPath – Forms Services – Publishing with multiple URL’s Custom List Forms – New – Edit – Display http://www.sharepointmn.com

17. Business Intelligence Dashboards – Key Performance Indicators – Connected web parts Excel Services – Provide read only system data – Build charts, graphs Business Data Catalog – Tag items with business data – Search business data http://www.sharepointmn.com

18. Challenges Information Accessibility Authenticating Users Ensuring a secure environment Maintaining a corporate image How is an extranet licensed Extranet Governance http://www.sharepointmn.com

19. Break http://www.sharepointmn.com

20. Challenges : Information Accessibility Where are my servers located? How is my firewall affected? What other related products do I need to consider? Does this require high availability? How do I ensure authentication is secured? How does this effect my SharePoint architecture? http://www.sharepointmn.com

21. Architecture Server Locations – Inside network – Perimeter network – Collocation environment Combine hardware – Intranet – Extranet – Internet Firewall Configuration ISA Server / TMG Server / IAG Load balancing for high availability http://www.sharepointmn.com

22. Architecture (cont’d) Authentication – Domain Trusts – LDAP / SQL – Federation SSL for authentication SharePoint Architecture – Web Applications / SSP alignment – Sites / Site Collections (security inheritance … good & bad) http://www.sharepointmn.com

23. Challenges : Authenticating Users How do users log in? Where are their credentials stored? What is the user experience? How is client integration affected? http://www.sharepointmn.com

24. Authentication Windows Authentication – NTLM – Kerberos Web Single Sign-On (Federation / ADFS) URL Challenge for multiple authentication types http://www.sharepointmn.com

25. Authentication (cont’d) Forms Based Authentication – Windows Live http://spwla.codeplex.com – SQL http://fba.codeplex.com – ADAM http://www.microsoft.com/downloads/details.aspx?FamilyId=D9AF2C25-989C-45C4-8008-1F15722190ED&displaylang=en Managing Users – IIS 7.0 Management Utilities – ASP.NET Membership Provider (Development) http://www.sharepointmn.com

26. Challenges : Ensuring a secure environment What tools are available? How can I secure my farm? How do I ensure site privacy? Do I need additional anti-virus protection? http://www.sharepointmn.com

27. Security: Hardening Extranet Hardening Tool Security Compliance Management Toolkit (Group Policy Accelerator) – Server 2003: http://technet.microsoft.com/en-us/library/cc163140.aspxhttp://technet.microsoft.com/en-us/library/cc163140.aspx – Server 2008: http://technet.microsoft.com/en-us/library/cc514539.aspxhttp://technet.microsoft.com/en-us/library/cc514539.aspx Server Permission modification Non-standard ports (proxy) Forefront http://www.sharepointmn.com

28. Security: Hardening (cont’d) http://www.sharepointmn.com Extranet Hardening Tool: Back-to-back perimeter – Visio Template: http://go.microsoft.com/fwlink/?LinkId=85531&clcid=0x409http://go.microsoft.com/fwlink/?LinkId=85531&clcid=0x409

29. http://www.sharepointmn.com

30. Security: SharePoint Permissions Active Directory Groups SharePoint Groups Forms Based Authentication Users and Roles People Picker – FBA considerations – Additional domains SharePoint Admin Toolkit – Permissions Reporting Tool – http://blogs.msdn.com/sharepoint/archive/2009/08/27/announcing-the-fourth-release-of-the- microsoft-sharepoint-administration-toolkit.aspx http://blogs.msdn.com/sharepoint/archive/2009/08/27/announcing-the-fourth-release-of-the- microsoft-sharepoint-administration-toolkit.aspx http://www.sharepointmn.com

31. Challenges : Maintaining a corporate image How is branding an extranet different than an intranet or public internet site? How do I retain a similar look and feel? How do I ensure appropriate content is viewable? How do I integrate external company logos? http://www.sharepointmn.com

32. Branding / Content Management Scenarios – Intranet – Extranet – Public Internet Consistency – Page layouts – Master pages Approval – Approval Workflow – Moderators Co-branding – Combined user experience http://www.sharepointmn.com

33. Challenges : How is an extranet licensed Do I need an External Connector? What do I need for CAL’s? How do I license SQL? Does it matter what approach is used for authentication? http://www.sharepointmn.com

34. Licensing : Company A Employee Portal – Authenticated Employees must have CAL’s Partner / Customer Extranet – Authenticated Employees must have CAL’s – Authenticated Non-Employee users can have CAL’s or External Connector – SQL External Connector required for non-employees – Employees authenticate using Active Directory – Non-Employees are authenticating using SQL FBA http://www.sharepointmn.com

35. Licensing : Company B Partner / Customer Extranet – Authenticated Employees must have CAL’s – Authenticated Non-Employee users can have CAL’s or External Connector – SQL External Connector required for non-employees – Employees authenticate using Active Directory – Non-Employees are authenticating using Windows Live FBA Anonymous Access Portal – Authenticated Employees must have CAL’s for content management – Anonymous access requires External Connector – SQL External Connector required for non-employees – Employees authenticate using Active Directory http://www.sharepointmn.com

36. Licensing Contact your licensing representative MOSS 2007 FAQ – Licensing – http://office.microsoft.com/en-us/sharepointserver/HA101655351033.aspx#2 http://office.microsoft.com/en-us/sharepointserver/HA101655351033.aspx#2 http://www.sharepointmn.com

37. Challenges : Extranet Governance What are the expected Service Level Agreements? How are end users trained? What is the expected lifecycle of information? Do I need to manage quotas for storage? Do I need to manage multi-lingual sites? How is extranet information communicated to external users? What is acceptable use of the extranet? http://www.sharepointmn.com

38. Extranet Governance Service Level Agreements – Patch Management – Backup / Recovery Training – Frequently Asked Questions – SharePoint Training Kit: http://www.microsoft.com/downloads/details.aspx?familyid=673DC932-626A- 4E59-9DCA-16D685600A51&displaylang=enhttp://www.microsoft.com/downloads/details.aspx?familyid=673DC932-626A- 4E59-9DCA-16D685600A51&displaylang=en Information Lifecycle – Site lifecycle – Content lifecycle Storage – Site Collection Quota – Content Database footprint http://www.sharepointmn.com

39. Extranet Governance (cont’d) Multi-Lingual – Language Packs – Variations Communication – Internal Communication – External Communication Acceptable Use – Publishing Content – Collaboration Content http://www.sharepointmn.com

40. Q & A http://www.sharepointmn.com

41. References Microsoft – Extranet Collaboration Toolkit: http://www.microsoft.com/downloads/details.aspx?FamilyId=D9AF2C25-989C-45C4-8008- 1F15722190ED&displaylang=en http://www.microsoft.com/downloads/details.aspx?FamilyId=D9AF2C25-989C-45C4-8008- 1F15722190ED&displaylang=en – Extranet Hardening Tool: http://go.microsoft.com/fwlink/?LinkId=85531&clcid=0x409http://go.microsoft.com/fwlink/?LinkId=85531&clcid=0x409 – MOSS 2007 FAQ: http://office.microsoft.com/en-us/sharepointserver/HA101655351033.aspx#2http://office.microsoft.com/en-us/sharepointserver/HA101655351033.aspx#2 – Security Compliance Management Toolkit (Group Policy Accelerator) Server 2003: http://technet.microsoft.com/en-us/library/cc163140.aspxhttp://technet.microsoft.com/en-us/library/cc163140.aspx Server 2008: http://technet.microsoft.com/en-us/library/cc514539.aspxhttp://technet.microsoft.com/en-us/library/cc514539.aspx – SharePoint Admin Toolkit: http://blogs.msdn.com/sharepoint/archive/2009/08/27/announcing-the- fourth-release-of-the-microsoft-sharepoint-administration-toolkit.aspxhttp://blogs.msdn.com/sharepoint/archive/2009/08/27/announcing-the- fourth-release-of-the-microsoft-sharepoint-administration-toolkit.aspx – SharePoint Training Kit: http://www.microsoft.com/downloads/details.aspx?familyid=673DC932-626A- 4E59-9DCA-16D685600A51&displaylang=enhttp://www.microsoft.com/downloads/details.aspx?familyid=673DC932-626A- 4E59-9DCA-16D685600A51&displaylang=en http://www.sharepointmn.com

42. References (cont’d) Codeplex – Custom activities: http://www.codeplex.com/SPDActivitieshttp://www.codeplex.com/SPDActivities – FBA SQL Management: http://fba.codeplex.comhttp://fba.codeplex.com – Windows Live: http://spwla.codeplex.comhttp://spwla.codeplex.com http://www.sharepointmn.com

43. Thanks for coming! http://www.sharepointmn.com