1. Grahame Cooper 1 The Salford University Technical System for its Workload Balancing Model Grahame S Cooper University of Salford

2. Grahame Cooper 2 IT System Design Principles Based on basic model structure in next slide Structured to support School operations –Additional structure to support summary/review Support local variations within model Support University-wide analysis & coordination –Including inter-school activities Central database subordinate to School spreadsheets –The School spreadsheet is the master document. –Central database provides linking, reports & backup

3. Grahame Cooper 3 Basic Structure of the Model Staff MaryFredAlice George Nichola Edgar 95 18 13 Activities Course tutor Module 1.2 - Knitting... “Effort” 14 13... Single “currency” for all activities (nicknamed: “Wammie”)

4. Grahame Cooper 4 Structure of the School Spreadsheet Activity data Staff data Other Schools Workload allocations

5. Grahame Cooper 5 Workload Spreadsheet For summary/TR Initial load Adjustment Activities Actual Allocations Management Roles Academic Enterprise Block Activities DissertationsPublishing PhD Supervision Research Funded Projects Presence Student Number Credits Initial Figure Adjustment Actual Figure Taught Modules

6. Grahame Cooper 6 Activity Summary Table Mapped into TRAC return headings

7. Grahame Cooper 7 Module Workload Coefficients Define up to 3 sets of coefficients to approximate different learning/teaching methods Coefficients set by the School –Flexibility (subject to viability) (Initial) Workload = W C *C + W CN *C*N

8. Grahame Cooper 8 Percentage Workloads “Standard Workload” Usually set to median for school Used to calculate percentage workloads: Head of School (50%) Unit of research allocation (10%) Dean (75%)

9. Grahame Cooper 9 Using the Spreadsheet Calculate new standard workload Allocate all or part of the current activity (inserts a formula) Show or hide columns Set or clear the activity leader

10. Grahame Cooper 10 Allocating workloads E.g. allocate 60% of a module to a staff member E.g. allocate the rest (40%) to another staff member E.g. allocate a whole activity to a staff member. E.g. Use for dissertations, Project supervisions, etc. Workload per dissertation Total no of dissertations

11. Grahame Cooper 11 Integration via University Database School1School2Faculty2School3School4 Database Faculty1 Workload Information Inter-School Information

12. Grahame Cooper 12 Reports Individual staff workload profiles Inter-school activities Status report Staff workloads summary Workload allocations by activity List of activities More can be added later Database

13. Grahame Cooper 13 Workloads Chart ±5% about standard workload

14. Grahame Cooper 14

15. Grahame Cooper 15 Process Monitoring

16. Grahame Cooper 16 Inter-school provision