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Grahame Cooper 1 The Salford University Technical System for its Workload Balancing Model Grahame S Cooper University of Salford
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Grahame Cooper 2 IT System Design Principles Based on basic model structure in next slide Structured to support School operations –Additional structure to support summary/review Support local variations within model Support University-wide analysis & coordination –Including inter-school activities Central database subordinate to School spreadsheets –The School spreadsheet is the master document. –Central database provides linking, reports & backup
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Grahame Cooper 3 Basic Structure of the Model Staff MaryFredAlice George Nichola Edgar 95 18 13 Activities Course tutor Module 1.2 - Knitting... “Effort” 14 13... Single “currency” for all activities (nicknamed: “Wammie”)
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Grahame Cooper 4 Structure of the School Spreadsheet Activity data Staff data Other Schools Workload allocations
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Grahame Cooper 5 Workload Spreadsheet For summary/TR Initial load Adjustment Activities Actual Allocations Management Roles Academic Enterprise Block Activities DissertationsPublishing PhD Supervision Research Funded Projects Presence Student Number Credits Initial Figure Adjustment Actual Figure Taught Modules
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Grahame Cooper 6 Activity Summary Table Mapped into TRAC return headings
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Grahame Cooper 7 Module Workload Coefficients Define up to 3 sets of coefficients to approximate different learning/teaching methods Coefficients set by the School –Flexibility (subject to viability) (Initial) Workload = W C *C + W CN *C*N
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Grahame Cooper 8 Percentage Workloads “Standard Workload” Usually set to median for school Used to calculate percentage workloads: Head of School (50%) Unit of research allocation (10%) Dean (75%)
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Grahame Cooper 9 Using the Spreadsheet Calculate new standard workload Allocate all or part of the current activity (inserts a formula) Show or hide columns Set or clear the activity leader
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Grahame Cooper 10 Allocating workloads E.g. allocate 60% of a module to a staff member E.g. allocate the rest (40%) to another staff member E.g. allocate a whole activity to a staff member. E.g. Use for dissertations, Project supervisions, etc. Workload per dissertation Total no of dissertations
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Grahame Cooper 11 Integration via University Database School1School2Faculty2School3School4 Database Faculty1 Workload Information Inter-School Information
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Grahame Cooper 12 Reports Individual staff workload profiles Inter-school activities Status report Staff workloads summary Workload allocations by activity List of activities More can be added later Database
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Grahame Cooper 13 Workloads Chart ±5% about standard workload
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Grahame Cooper 14
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Grahame Cooper 15 Process Monitoring
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Grahame Cooper 16 Inter-school provision
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