1. May 23, 20081 Scientific Council Meeting, Bern Executive Board Report and Plans for 2008 Swiss National Grid Association (SwiNG) Executive Board executive-board@swing-grid.ch

2. May 23, 20082 Scientific Council Meeting, Bern Organisational Structure

3. May 23, 20083 Scientific Council Meeting, Bern Organization of the Executive Board Members of the EB Dean Flanders, FMI (SwiNG president) Nabil Abdennadher, HES-SO Peter Kunszt, CSCS Heinz Stockinger, SIB Wibke Sudholt, UZH (EB chair) Christoph Witzig, SWITCH Means of collaboration Mailing list: executive-board@swing- grid.chexecutive-board@swing- grid.ch Monthly in-person meetings at rotating venues Initially in addition weekly phone conferences Document and project management systems on web server Common activities Strategy Science and applications Infrastructure Areas of responsibility National International Finance & Legal Interior Outreach

4. May 23, 20084 Scientific Council Meeting, Bern National Area of Responsibility Lead: Peter Kunszt, CSCS Backup: Christoph Witzig, SWITCH Relations and support of SwiNG within Switzerland Assuring that SwiNG is adequately represented within Switzerland towards relevant bodies and funding agencies Establishing of national contacts (with Universities, funding agencies, politicians, etc.), also via SwiNG Assembly and Scientific Council Lobbying for SwiNG Fund raising and organization of proposals for funding National dissemination activities for SwiNG (distribution of dissemination material, presence at relevant venues, etc.)

5. May 23, 20085 Scientific Council Meeting, Bern International Area of Responsibility Lead: Heinz Stockinger, SIB Backup: Wibke Sudholt, UZH European and worldwide relations of SwiNG Assuring that SwiNG is adequately represented in international activities (events, meetings, conferences, etc.) International dissemination activities for SwiNG (e.g., flyer distribution, workshop or booth setup), making SwiNG known internationally Support of international projects in SwiNG (e.g., EU projects) Establishment of international contacts Interface to European and worldwide initiatives and projects relevant to SwiNG (e-IRG, other EU NGIs, standardization bodies, etc.)

6. May 23, 20086 Scientific Council Meeting, Bern Finance & Legal Area of Responsibility Lead: Christoph Witzig, SWITCH Backup: Peter Kunszt, CSCS Formal and money-related aspects of SwiNG Planning and control of the SwiNG budget Handling of financial issues (bank account, receipts, bills, membership fee, etc.) Organization and assignment of resources (e.g., alternative offers for purchases) Legal issues (statutes, by-laws, trade register entry, etc.) and communication with our lawyer

7. May 23, 20087 Scientific Council Meeting, Bern Interior Areas of Responsibility Lead: Wibke Sudholt, UZH Backup: Nabil Abdennadher, HES-SO Internal organization, coordination, and management of SwiNG Coordination of the SwiNG Working Group activities and projects EB interface to the SwiNG Assembly and Scientific Council and their chairs Organization of SwiNG meetings SwiNG internal communications Management of the SwiNG reporting activities (status reports, etc.)

8. May 23, 20088 Scientific Council Meeting, Bern Outreach Area of Responsibility Lead: Nabil Abdennadher, HES-SO Backup: Heinz Stockinger, SIB Dissemination and outreach material and organization of SwiNG Coordination of the SwiNG education activities (e.g., presentations, lectures, tutorials) Organization of documentation about SwiNG (e.g., manuals, white papers, publications) Preparation of dissemination and education material (logo, flyers, posters, slides, booth, etc.) Web presence and editing of the web page contents Press releases Contacts with industry

9. May 23, 20089 Scientific Council Meeting, Bern Formal Association Setup Postal address PO box at Sihlpost in Zurich Swiss National Grid Association (SwiNG) Postfach 1958 CH-8021 Zürich Switzerland Mail forwarded to EB Chair Bank account UBS Kontokorrent CHF No. 0206- 405396.01X IBAN No. CH88 0020 6206 4053 9601X SWIFT No. UBSWCHZH80A Web site Server located at CSCS Joomla! CMS http://www.swing-grid.ch/ http://www.swiss-grid.org/ http://www.gridinitiative.ch/ Mailing lists Information: info@swing-grid.chinfo@swing-grid.ch Assembly: assembly- members@swing-grid.chassembly- members@swing-grid.ch SC: scientific-council@swing- grid.chscientific-council@swing- grid.ch EB: executive-board@swing-grid.chexecutive-board@swing-grid.ch External announcements: announce@swing-grid.ch announce@swing-grid.ch Further mailing lists for WGs and administration

10. May 23, 200810 Scientific Council Meeting, Bern Rules and Regulations Submitted to mailing lists EB organisation Assembly chair role description Scientific Council chair role description Prepared with lawyer and agreed on by Assembly Statutes Prepared with lawyer and issued by EB By-laws Issued by EB Expense regulations Internal regulations Under discussion with Assembly and SC Strategy Document storage on web page http://www.swing- grid.ch/index.php?option=com_rsfile s&Itemid=46 http://www.swing- grid.ch/index.php?option=com_rsfile s&Itemid=46

11. May 23, 200811 Scientific Council Meeting, Bern Institutional Members in Assembly ETH domain École Polytechnique Fédérale de Lausanne (EPFL) Eidgenössische Technische Hochschule Zürich (ETHZ) ETH Research Institutions (EAWAG, EMPA, PSI, WSL) Swiss National Supercomputing Centre (CSCS) Cantonal universities Universität Basel (UniBas) Universität Bern (UniBE) Université de Geneve (UniGE) Université de Neuchâtel (UniNE) Université de Lausanne (UNIL) Università della Svizzera Italiana (USI) Universität Zürich (UZH) Universities of Applied Sciences Berner Fachhochschule (BFH) Fachhochschule Nordwestschweiz (FHNW) Haute Ecole Spécialisée de Suisse Occidentale (HES-SO) Hochschule Luzern (HSLU) Scuola Universitaria Professionale della Svizzera Italiana (SUPSI) Specialized institutions Friedrich Miescher Institute (FMI) Swiss Institute of Bioinformatics (SIB) Swiss Academic and Research Network (SWITCH) Elected Assembly chair Dean Flanders, FMI

12. May 23, 200812 Scientific Council Meeting, Bern Member Groups in Scientific Council CSCS Distributed High Throughput Computing Group EPFL DIT LACAL ETHZ CMS ETHZ & UZH Functional Genomics Centre Zurich HES-SO EIG PSI CMS SIB PIG Vital IT SWITCH Grid Team UniBas Biozentrum DBIS UniBE Computer Services Department LHEP Mathematical Crystallography UniGE HEP USI Software Composition UZH Computational Structural Biology IT Services OCI Computational Chemistry & Grid Computing Elected Scientific Council chair Michael Podvinec, UniBas

13. May 23, 200813 Scientific Council Meeting, Bern Working Groups Finished WGs Mandate Letter Seed Project Active WGs ATLAS: High energy physics Proteomics: Bioinformatics Infrastructure & Basic Grid Services — Grid Architecture Team (GAT) — Grid Operations Team (GOT) — Data Management Team (DMT) Education & Training WGs in planning AAA/SWITCH projects Grid Workflows Industry Relations Desktop Grid / Campus Grid Seed WG publication A. Abdennadher, P. Engel, D. Feichtinger, D. Flanders, P. Flury, S. Haug, P. Jermini, S. Maffioletti, C. Pautasso, H. Stockinger, W. Sudholt, M. Thiemard, N. Williams, C. Witzig, “Initializing a National Grid Infrastructure: Lessons Learned from the Swiss National Grid Association Seed Project”, 8th IEEE International Symposium on Cluster Computing and the Grid (CCGrid 2008), Lyon, France, May 19-22, 2008 http://www.swing- grid.ch/index.php?option=com_rsfiles&ta sk=files.download&path=...Publications...SwiNGSeedProject- Paper%40CCGrid2008.pdf&Itemid=46 http://www.swing- grid.ch/index.php?option=com_rsfiles&ta sk=files.download&path=...Publications...SwiNGSeedProject- Paper%40CCGrid2008.pdf&Itemid=46

14. May 23, 200814 Scientific Council Meeting, Bern Already Performed Events Assembly meeting, University of Bern, January 28, 2008 AAA/SWITCH Info Day, University of Bern, January 31, 2008 (presentation) GEANT2 - A Global Leader conference, Bled/Slovenia, March 3-4, 2008 (invitation) PRAGMA-SwiNG-EGI Summit, University of Zurich, March 17-18, 2008 (presentation and participation) EGI Workshop, Rome, March 13-14, 2008 (representation) e-IRG Open Workshop on e-Infrastructures, ETH Zurich, April 24-25, 2008 (representation) CCGrid 2008 conference, Lyon/France, May 19-22, 2008 (presentation of Seed Project paper) Scientific Council meeting, University of Bern, May 23, 2008

15. May 23, 200815 Scientific Council Meeting, Bern Last Assembly Meeting Date and place January 28, 2008 University of Bern Main topics Election of the Assembly chair Report of the EB Statutes and by-laws Strategy of SwiNG Membership and funding issues Plans for the current year Press Release “The Swiss National Grid Association (SwiNG) is now fully operational” on February 10, 2008

16. May 23, 200816 Scientific Council Meeting, Bern Plans in National Area Contact to national bodies and agencies CTI  SNF  EUresearch  SBF  BBT ETH Rat CRUS KFH Follow-up on funding programs AAA/SWITCH  HPCN  Funding plan for SwiNG Contact to other computing organisations SPEEDUP  ICTswitzerland  informatica08 logo  Contact to scientific organisations CHIPP SystemsX.ch SCS  …  In collaboration with Scientific Council Contact to industry  Postponed to 2009

17. May 23, 200817 Scientific Council Meeting, Bern Plans in International Area Establishment of SwiNG as NGI  Establishment of representation in EGI Design Study  Country editorship for Swiss NGI website in EGI  Clarification of membership in EGI  Establishment of representation in e-IRG  Plan for events to visit and talks to present  OGF NGI-related events …

18. May 23, 200818 Scientific Council Meeting, Bern Plans in Finance and Legal Area Finalization of legal and financial setup Change of registration in commercial registry (“Handelsregister”)  Organisation of person for legal services  Tax exemption  Detailed budget for 2008  Formal association procedures Expense regulations  Internal regulations for member institution registration, Member Group accreditation, Working Group lifecycle, projects within SwiNG  Suggestion of auditors to Assembly Financial report for 2008 (to be presented in spring 2009)

19. May 23, 200819 Scientific Council Meeting, Bern Plans in Interior Area Internal communications Mailing lists  Newsletter Assembly  Scientific Council chair  Working Groups  Organisation of events EB meetings  Assembly meetings  SwiNG Road Show  Swiss Grid Day  Internal organisation of SwiNG  In collaboration with Finance and Legal area of responsibility Reporting and planning Annual report for 2008 (to be presented in spring 2009) EB Planning for 2009

20. May 23, 200820 Scientific Council Meeting, Bern Plans in Outreach Area Corporate identity Logo  Banner  Envelope  Slide template  Letter template  Creation of outreach material Flyer  Poster  To be partly outsourced to marketing agency  Update of web site Corporate identity  News items  Media relations Press release  Contact list  Identification of Grid Computing courses at institutions HES-SO USI UZH …

21. May 23, 200821 Scientific Council Meeting, Bern Currently Planned Events Assembly meeting, University of Bern, June 23, 2008 ARC meets SwiNG, University of Bern, June 25, 2008 (co-organisation) SwiNG Road Show, Member Institutions, Summer/Fall 2008 Presentation about SwiNG Presentation about local grid activities Speedup Workshop on High Performance Computing, ETH Zurich, September 8, 2008 (poster) Swiss Chemical Society Fall Meeting, University of Zurich, September 11, 2008 (booth) Swiss Grid Day, October 2008 Presentations of funding agencies Presentations about grid projects Swiss Grid School, HES-SO EIG, October 2008 (Education & Training WG)