1. Windows Rights Management Security for Microsoft Documents and Emails Presented By Stephanie L. Moore, Ph.D. Patricia Cantrell Center for the Enhancement of Teaching & Learning

2. Protect Individual Files –Tool: Windows Rights Management Encrypt data (like locking an entire section of your hard drive) –Tools: PGP or TrueCrypt Two ways to protect your data

3. Windows Rights ManagementEncryption

4. The Difference Windows Rights Management Encryption Can only use for Excel, PowerPoint, Word and Outlook emails More like setting “permissions” on who can view, and what they can do Intended to limit who can access Can encrypt ANY file More like locking a file – only a person with a key can open the file Intended to keep everyone out but you

5. Why/When WRM? Sending sensitive information/data –Examples: Sending information, data or ideas that should have a limited audience –Examples: Sending content that should expire after a certain date –Examples:

6. Step 1:(UNC/enterprise solution) Turn on Windows Rights Management Already on your work machine as part of Windows Place call to Help Desk IT staff member will “turn it on” Little time, No cost Easy to use WRM - How

7. Document Permissions Icon Grayed out when not active Red circle with “dash” or “minus sign”

8. WRM - How staff.member@unco.edu staff.member2@unco.edu

11. WRM – How - Email

13. Permissions either all on or all off Overrides permissions set to attached documents SO … let’s look at handling attachments

14. WRM – How – Email w/ Attachments Do you want to protect what’s in the attachment, or what’s being communicated in the email? –Sensitive information in the email itself? – set permissions on the email –Sensitive information only in the attachment? – set permissions in Word, Excel or PowerPoint, attach to email, but do NOT secure email

15. WRM – Let’s Practice! Word, Excel or PowerPoint Email – will have to practice on your machine