1. eRecruit Update HRMS Unit Liaisons October 16, 2009

2. Today’s Agenda Project Scope Highlights Applicant Website Preview Unit Readiness Program Project Scorecard Metrics

3. Project Scope For Go-Live June, 2010 – Replacing Functionality of Current Applicant Tracking System – Posting and Filling Regular Staff Positions – Posting Faculty Positions

4. Project Scope (cont’d) Possible Future Phases -Non-Student Temporary Positions -Hiring for Faculty/Instructional Positions -Other Job Families

5. eRecruit Highlights Heavy School/College/Unit Involvement Throughout the Project Applicant Experience Website Fully Customized Version to Support Multiple UM Business Processes Change Management Plan that Includes Unit Consultant Support

6. eRecruit Careers at the U Website High Level Demo Matt Snyder

7. Medical School/Health System: Kevin Bergquist Gwen Kearly Mindy Warden Maria White ITS: Lisa Collins Jamie Croy Ann Tuttle Karen Sloan CEW: Valerie Eaglin Law School: Rosa Peters Bargained-for Staff:Angela Law UHR: Katie McCollum Venus Gregory Michelle Kinker Tiffany Kulpa Jane Miller Shawn Sieg Matt Snyder eRecruit Applicant Experience Website Design Team

8. Applicant Website Screenshots Not included in printed slide packet as a measure of version control The site is in the early stages of development and may have to be altered

9. Unit Readiness Program Goal: To provide dedicated project support and collaboration with Units to ensure full engagement and successful implementation.

10. Unit Readiness Program Requires Unit Leadership commitment & support Dean or Director assignment of Unit Readiness Coordinator (URC) Dedicated eRecruit Consultants Collaboration to prepare each Unit – Business Processes – Toolkit – Training – Communication – Implementation Unit Scorecard to track progress

11. Unit Readiness Program General Timeline – November, 2009: Request for URC – Mid-January, 2010: Consultant & URC Kickoff – February-March, 2010: Business Process Work – April-May, 2010: Communication, Training – June, 2010: Go-Live

12. eRecruit Project Score Card

13. Metrics Project delivered on-time and on or under budget At least 80% of the design features requested by stakeholders have been incorporated 100% of units have been provided a consultation and access to readiness tools At least 80% of the units have utilized the checklist to review/redesign business processes in preparation of eRecruit go-live Data conversion from eMploy to eRecruit allows departments to access existing records

14. Questions?