1. 7th Annual Hong Kong Innovative Users Group Meeting 11th & 12th December 2006

2. Millennium on Linux platform: Hong Kong Shue Yan College Library experience Miss Ada Chan Assistant Librarian, Head of Acquisitions Section & English Section Mr. Joe Chow Assistant Librarian, Head of Multimedia & Digital Resources Section

3. History of Shue Yan - 1 College was founded by Dr. Henry H. L. Hu ( 胡鴻烈 ) and Dr. Chung Chi Yung( 鍾期 榮 in 1971. College was founded by Dr. Henry H. L. Hu ( 胡鴻烈 ) and Dr. Chung Chi Yung( 鍾期 榮 ) in 1971. Provides 4-years university education in Hong Kong Happy Valley Campus, 1971-1977

4. History of Shue Yan - 2 College moved to Braemar HillCampus in 1985 College moved to Braemar Hill Campus in 1985 19-storey Library Complex was completed in 1995 College offered three degree programmes from September 2001 Residential and Amenities Complex was completed and officially opened in November 2005 College passed the institutional review in May 2006 In September 2006, College is offering ten degree programmes

5. The Library Library started from a small reading room in Happy Valley Campus Library has 5 floors, about 4,500 m 2 Over 200,000 items of collection including books, serials, multimedia, e-resources etc 17 fulltime staff including 6 professional, 1 semi- professional, 6 supporting staff & 4 manual workers Supports about 3,500 users including undergraduate, postgraduate and about 200 staff

6. Library Mission Resource Centre Learning Centre User Education Centre Service Centre HKSYCLibrary

7. Library Structure Librarian Office Acquisitions SupportingStaff Cataloguing SupportingStaff Circulation & Public Affair SupportingStaff Media & DigitalResource SupportingStaff Serials SupportingStaff Systems 3-levels flat structure benefits to internal communication and information flow

8. Background of Library Automation - 1 Library implemented the first generation ILS -- Dynix in 1993. Without any upgrade after the implementation. In 2003, the weaknesses of our Dynix system No online catalog & GUI interface No Acquisitions & Serials modules No remote access function Then......

9. Background of Library Automation – 2 Upgrade New System

10. Why choose Millennium? Support from III CJK support Web enabled and remote access function Most universities in Hong Kong are INNOPAC users Prepare interlibrary collaboration platform Staff recruitment Mature and helpful users community -- HKIUG

11. Why use Linux? HP/Sun/IBM vs. Linux? Budget constraint Hardware cost Ongoing maintenance cost System stability & extendibility Technical support Hire additional staff for system maintenance?

12. Hardware configuration INNOPAC Server CPU: Intel Xeon 2.4GHz x 2 RAM: 2GB Harddisk: SCSI Ultra 320 36GB x3 with RAID 5 OS: Redhat Enterprise Linux Version 2.1

13. Architecture of Millennium Red Hat Enterprise ES INNOPAC Millennium MILACQMILCATMILCIRCMILSERMILADMINWebPAC

14. Timeline of Migration & Further Development Dec 2003 – Contract Signing Jul 2004 – Hardware Install Aug 2004 – Millennium Install Dec 2004 – Staff Training May 2005 – Soft launch of Millennium Jun 2006 – Upgrade to Release 2005 Oct 2006 – Conduct User Survey for the system

15. Challenges in Migration MARC Conversion – No export module in Dynix to export MARC records to MARC21 format Data Structure Difference Location codes parameters Communication between III and HKSYC Change of responsibility staff Staff Skill Level Experience grow up in the migration User Adaptability Much afford in users education

16. Work with Linux Platform The first INNOPAC user in Hong Kong uses Linux platform Highly “Millenniumized” environment Compatibility of Linux OS Chinese Characters (Example 說 vs 説 ) Hardware compatibility

17. Summary of User Survey To further improve the service, Library conducted a user survey for the Millennium system between 18 Oct – 7 Nov 2006. 78 valid replies has been collected including 72 students and 6 staff. Average rate 3.36 at the satisfaction of system. The most satisfaction item in new system is Online Renewal (Rate 3.78)

18. Conclusion With the limited resource, Hong Kong Shue Yan College Library had tried our best to provide a standard university library service. The migration of Millennium is a milestone to upgrade the library services. Linux is a suitable operation system for our due to the lower hardware cost and human resource cost.

19. Future Development of HKSYC Library Enhance customer orientated services and user education Expand Media Centre to an Integrated Learning Centre Enhance searching functions, implement link resolver, federated search function with open resource software Develop collabration with local and overseas university libraries Apply new technology to reduce the need of human resource, like RFID

20. Library Gallery

21. Our Working Team

22. Special Thanks We also like to thank our ex- colleagues and their contribution in the library development and the migration to Millennium system.

23. Thank you!