1. Feb 19, 2008 CU-NEES 2008 FHT Workshop Administrative Issues Tom Bowen University of Colorado at Boulder George E. Brown, Jr. Network for Earthquake Engineering Simulation http://nees.colorado.edu

2. Feb 19, 2008 CU-NEES 2008 FHT Workshop

3. Feb 19, 2008 CU-NEES 2008 FHT Workshop Working Together - The CU-NEES: Researcher Relationship Making the most of our cooperative endeavor Consider 3 phases of engagement –Pre-Proposal Workshop, website, technical documents, and direct contact –Pre-Award/Pre-Test ESPCC, RPA, Test, Instrumentation, Data, and Safety Planning –Test and Closeout Scheduling and budget management Data archiving Specimen disposal or recovery/shipping

4. Feb 19, 2008 CU-NEES 2008 FHT Workshop Pre-Proposal Phase We share the same goals, including: –Confidence in each other as experimentalists and professionals – Comfort in working together –Generating a proposal that is funded at the appropriate budget level to complete the test program What will help us get there: –Communication

5. Feb 19, 2008 CU-NEES 2008 FHT Workshop What CUNEES ES will do Maintain up-to-date site specifications, capabilities, and requirements on our web page. Provide accurate, timely and complete information to researchers Generate high resolution 3-D drawings of proposed test specimens from researcher sketches (Chris will say more later) Maintain a list of accommodations for visiting researchers and students that may be involved in long- term research at our laboratory We’ll answer the phone when you call and reply to your email when you write!

6. Feb 19, 2008 CU-NEES 2008 FHT Workshop What the Researcher can do Check Site Availability through NEESinc Website to assess the expected level of utilization of the desired site for the period under consideration. Review the CU NEES website (nees.colorado.edu) and contact the Operations Manager for pre-proposal planning and specific information about our facility, equipment and expertise.nees.colorado.edu Consider your projects instrumentation and IT needs of experiment. Contact Site specialists to discuss specifics before submitting the proposal – some special needs may require additional funding. Will any laboratory reaction structures or equipment require modification to perform your tests? Contact the Operations Manager to discuss. Specimen fabrication assistance? Special tools? Heavy or very large specimens? Hybrid control schemes and algorithms: we anticipate unique programs, etc and welcome challenges, but prefer to begin work with you sooner rather than later.

7. Feb 19, 2008 CU-NEES 2008 FHT Workshop Abridged List of No-cost Services Available to Researcher Assistance in proposal development Assistance in experiment planning and design Laboratory cost estimation Equipment and safety training Materials and test specimens receiving Equipment and test setup FHT system operation Tele-presence and tele-operation support Video conferencing support Data acquisition, and data quality assurance Assistance with data transfer to NEES data repository Office space Equipment and specimen storage for duration of experiment Space for specimen assembly Use of the concrete mixing and curing rooms Liaison services with local contractors

8. Feb 19, 2008 CU-NEES 2008 FHT Workshop Pre-Award Phase Proposal has been “approved” by NSF pending review by Equipment Site. ESPCC Review Process –Proposal forwarded to ES with NSF comment and budget (modified by NSF?) and schedule established. Researcher has not received “official” notice yet. –ES review will focus on schedule and test plan for “functional integration” into facility and operational timeline –Acceptance by ES of proposal as written does not imply approval of your budget, schedule or scope of work nor an endorsement of your proposed research – only that your plan does not violate lab policies and that the proposed tests are compatible with facility capabilities. –It is the sole responsibility of the researcher to ensure an adequate budget and a viable test plan to complete your experiment (Please ask us to help before you submit your proposal!)

9. Feb 19, 2008 CU-NEES 2008 FHT Workshop

10. Feb 19, 2008 CU-NEES 2008 FHT Workshop Equipment Site Policy and Compliance Check (ESPCC)

11. Feb 19, 2008 CU-NEES 2008 FHT Workshop Award Phase RPA – Research Participation Agreement Engages research PI, ES, NEESinc, and PI and ES University Offices of Contracts and Grants. It is an official, legally binding contract. –The details: All provided by the researcher Test Plan Instrumentation plan Safety and risk management plan Data archiving plan Budget plan –All things every experimentalist thinks about and plans for is put to paper and agreed upon because you’re no longer working in your own lab. –A very good tool to carefully define roles and responsibilities of researcher and ES respectively. –Provides an opportunity to refine budget aspects (some costs may change faster than inflation since earlier estimates were done).

12. Feb 19, 2008 CU-NEES 2008 FHT Workshop

13. Feb 19, 2008 CU-NEES 2008 FHT Workshop

14. Feb 19, 2008 CU-NEES 2008 FHT Workshop RISK MANAGEMENT Not just about safety anymore! Requires a joint effort of the equipment site and project PI. Come visit us before your testing starts. Requires detailed testing plan prior to start of test specimen assembly. Requires a thorough knowledge of test environment and equipment limitations. Prudence, Patience, and Hope

15. Feb 19, 2008 CU-NEES 2008 FHT Workshop CALL or EMAIL US Victor Saouma, Director 303-492-1622 Tom Bowen, Operations Manager 303-492-8538 Robb Wallen, Instrumentation Engineer 303-492-8036 Gary Haussmann, Software Engineer 303-735-0302 Mike Eck, Lab Foreman 303-735-0947 Alisha Welch, Outreach Coordinator 303-735-0302 Kent Polkinghorne, IT Manager 303-492-8221