1. Chapter 5 Project Planning
“ If you don’t plan for the project, you are planning for failure”
“ Plans act as a road map of complicated process to manage project”
Chapter 5 Planning

2. 6 Stages of Project Planning
Preliminary coordination with various parties(client,developer,govt. agency…)
Provide detail description of various tasks involved.
Deriving project budget.
Work on schedule.
Project status report.
Project termination.
Chapter 5 Planning

3. Focus of this chapter
Discuss the first two stages of project planning.
Develop tools and techniques for the planning process.
Chapter 5 Planning

4. Why initial project coordination with various parties crucial?
Define objectives & scopes of the project.
Technical objectives are established.
Basic areas of performance responsibilities delegated.
Tentative schedules and budgets are worked out.
Chapter 5 Planning

5. What is project’s deliverables?
Involving client in early part of planning process.
Determine client’s needs and expectations
Some project starts with front ends – bidding all the way to commissioning and delivery
Others may be construction on product development
Chapter 5 Planning

6. 9 Key Elements of Project Plan
Overview
Short summary of the objectives and scope of the project.
Objectives
Detailed statement of the goals (profit, etc ….)
General Approach
Describes both the managerial and the technical approaches.
Contractual Aspects
A complete list and description of all reporting requirement.
Chapter 5 Planning

7. Elements of Project Plan (cont.)
Schedules
Various schedule and lists of all milestone.
Resources
Budget.
Cost monitoring and control.
Personnel
Personnel requirements (subcontracting)
Evaluation Methods
Be evaluated against the standard.
Potential Problems
Anticipate potential difficulties.
Chapter 5 Planning

8. Chapter 5 Planning

9. Chapter 5 Planning

10. Role of System Integration in Project Management
Integrating the technical disciplines (science or art) of the project to achieve the customer’s objectives.
Who is the customer?
Chapter 5 Planning

11. 3 Major Objectives of System Integration
Performance
System design, reliability, quality, maintainability, etc.
Effectiveness
Design system to achieve performance in an optimal manner.
Cost
Value engineering examines all cost trade off.
Chapter 5 Planning

12. Hierarchical Planning System
Goals must be specified.
Identifying the set of required activities to achieve the goals.
Each activities and events can be decomposed into sub-activities and sub-events.
Chapter 5 Planning

13. Planning Process Tools
Gozinto Chart.
Work Breakdown Structure (WBS).
Linear Responsibility Chart.
TREND
Plan to include design, fabrication/construction(prototype), mass production
R & D is also a project - > uncertainties
Chapter 5 Planning

14. Gozinto Chart
Named after famous Italian mathematician, Prof. Zepartzat Gozinto.
Similar set-up with Bill of Materials.
A Tree-Diagram.
Chapter 5 Planning

15. Chapter 5 Planning

16. Work Breakdown Structure (WBS)
Project sub-divided into hierarchical units of tasks, work packages, and work units.
Each part of unit tasks, work packages and work units is budget able, in terms of money, labor hours, and other requisite resources.
Chapter 5 Planning

17. Work Breakdown Structure (WBS)
Project is breakdown into a group of activities.
Each activity is breakdown into a task list.
This task list is put into a calendar.
Then, assign people, time, money and other resources.
Chapter 5 Planning

18. Work Breakdown Structure (WBS)
Schedule Task list into calendar.
Assigning people, time, money to each activity.
Make themselves competent.
Managing “intelligent” people.
Activity
Calendar
Chapter 5 Planning

19. Activities: Work Breakdown Structure
Breakdown task into activities
Top-down refinement possible
List activities which form a single operation or function which you know is achievable
Work breakdown structure
(Product breakdown structure)
Chapter 5 Planning

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21. Example of WBS: “Holiday”
travel
documents
booking
household
passport
tickets
choose
resort
confirm
cat!
brochures
insurance
Chapter 5 Planning

22. List of activities Booking: get brochures choose resort make booking
confirm booking
Travel documents:
check passport
book tickets
get insurance
Household:
feeding the cat!
This is a simple
example:
inoculations
visas
travel money
etc.
Chapter 5 Planning

23. Time Management When activities happen: How long they take:
Start and finish
How long they take:
Estimates vs. actual?
Relationship between activities:
Dependencies
Parallel activities
Chapter 5 Planning

24. Gantt chart
Chapter 5 Planning

25. People Task assignment Responsibility for task completion:
Task management
Liaison with other tasks
Meetings
Chapter 5 Planning

26. Linear Responsibility Matrix
Show the relationship of personnel (who is responsible for what) and to identify where special coordination is necessary.
Chapter 5 Planning

27. Linear Responsibility Matrix - Holiday
Chapter 5 Planning

28. Linear Responsibility Example
Chapter 5 Planning

29. Linear Responsibility Example
Chapter 5 Planning