1. IVCC GOES E-CATALOG: WHAT, WHY... AND HOW GOOD IT'S BEEN! Tracy Morris, Illinois Valley Community College Greg Soare, Leepfrog Technology

2. What is the e-catalog?  Electronic catalog through CourseLeaf software (Leepfrog Technologies)  Catalog.ivcc.edu  Matches the look and feel of our catalog—but slightly different to set it apart  Interactive search capability  Able to be printed (coming in November)  Able to be viewed on an iPad, mobile phone, and other portable technologies

3. Catalog page

4. Web page

5. Why move to an e-catalog?  Over 4,000 catalogs that are out of date in a storage room on campus  We had a partial PDF—not a full catalog online  Students were asking for electronic version  Catalog process was inefficient

6. Prior catalog process  Hard copies of the current catalog distributed to “owners” with post it notes  Owners would write the answers in the book  One person would input all the changes  Sent for editing to the owners  Multiple formats—some in PDF, some in access database, some in word  Difficult to track who had completed their work

7. New catalog process  A “staging” catalog is built. Editors and approvers are assigned to each page.  When editors are finished with a page, a click of a bright green button moves the process to the approver.  Approver gets an email with a link.  They review and make changes. A click of the button moves the process to the registrar (our final editor)

8. How did we do it?  Buy in established  RFP process—need to know what you want, be clear/specific (6 months—this is NOT the norm!)  CourseLeaf set up the initial site (6 weeks)  Training onsite (2 days)  Monitor the progress on the snapshot bar  2 months for editing of pages  5 months for course descriptions  Going live—1/2 day

9. Challenges  RFP process  Timing—looking at course descriptions in the summer (no faculty on campus)  Thinking through things ahead of time  Table of Content  What happened to “this page”  Sharing pages vs. not sharing pages

10. How good has it been?  Training  Implementation  Limited intervention from our IT staff  Going “live”  Updating  Feedback from editors and authors  Jalot—support service system

11. Jalot – support system

12. Behind the Scenes – part 1  Kickoff/Info Gather  IT – Datatel export, Authentication  Pilot Migration  Consultation/Onsite Meeting  Adjust/Customize  Complete Migration

13. Behind the Scenes – part 2  Setup Catalog – Links, Connections  Workflow  Style  Look and Feel – Website, PDF  Training – key goal is acceptance

14. Easy to monitor

15. Simple to Track Changes  View or hide…  Track by user  Color coded

16. Easy to Create Tables  Point n Click  Formatted  Entry fields

17. Connected to Datatel  Integrate from Datatel

18. Detects Inconsistencies  Error reports  Line item checks

19. Effective Workflow

20. Friendly Search Engine  Focused  Summarized  Linked

21. More Info if you Click

22. Other features…  Click-to-Print functionality  I-Books—check it out!

23. IS IT WORTH IT? ABSOLUTELY! Words of Wisdom..plan ahead and allow extra time!

24. QUESTIONS ? Tracy Morris, Illinois Valley Community College Greg Soare, Leepfrog Technologies