1. COURSE ON PARTICIPATORY PLANNING, MONITORING AND EVALUATION IAC – 9 – 27 February 2004 Personal Action Plan W. Odame Larbi

2. Focus Improving PPM&E system in the Ministry of Lands and Forestry for performance and learning

3. Key lessons learnt Concepts and principles of the M&E processes developed for LAP understood and appreciated Current structure of MLF makes little room for learning Methodologies and tools for project design, project planning, project implementation and M&E will be very useful for LAP Participatory approach to project planning, M&E holds sway in managing for performance, learning and impact

4. Key lessons learnt (2) Critical reflection is a necessary ingredient in M&E and organisational learning Change management processes require good facilitation skills and participatory approaches to succeed

5. Objectives of the Personal Action Plan Overall objective: Establishing a functional M&E system in MLF for learning and managing performance Sub-objectives Share knowledge gained during training with colleagues and staff Facilitate a process at the Ministry to develop a logframe for its functions based on its Mission Facilitate process to develop a functional M&E for managing performance and learning culture with shared goals, shared culture, shared effort and shared information

6. Key actions Debriefing superiors, peers, and other staff Develop logframe in a participatory manner Problem analysis (Problem tree tool) Objectives analysis (Objective tree tool) Analysis of strategies Development of logframe Develop M&E system in a participatory manner Operationalise M&E system Periods for critical reflection and monitoring of personal progress (Personal M&E)

7. Resources Time Funds for meetings Commitment and incentives for peers – change facilitators Personal qualities Listened to Serious and committed

8. Constraints A functional organogram must be developed with roles and functions clearly defined Budgetary allocation for organising meetings Resistance divergent views Disruption of routine practices Increased workload

9. Conclusion A daunting task but doable and achievable Joint effort with T. K. Orgle (Group 2) Will keep all informed about progress

10. Thank you