1. EVENT POLICY POLICY OVERVIEW Our goal is compliance with IRS requirements. All events with expenses or revenues through Arch or UGA Foundation are subject to this policy. Individual meals or individual entertainment expenses are not events. Report by completing an Event Form. Financial Services determines whether it’s a fundraising event.

2. EVENT POLICY POLICY OVERVIEW If event is not a fundraising event, expenses and revenues may be handled through the unit’s existing accounts. If event is a fundraising event: Send to the Senior Vice President for External Affairs for approval. Once approved, a Fundraising Event Account will be established. All check requests and deposits must be with a copy of the signed event approval form. Net proceeds from fundraising events will be transferred to your designated fund.

3. EVENT POLICY POLICY DETAILS More detailed information can be found in the Arch and UGA Foundation policies and procedures. Event Approval Policy: http://www.externalaffairs.uga.edu/policies_arch/nodes/view/424/Event-Approval Fundraising Event Policy: http://www.externalaffairs.uga.edu/policies_arch/nodes/view/250/Fundraising-Events

4. Training DON’T MISS THIS OPPORTUNITY Financial Services Workshop Provide an overview and address commonly asked questions on the following topics - Accepting Gifts Establishing Funds Spending Budgets Expenditure Control Policies and Procedures Financial Services Workshop Dates March 7 10am-12pm @ Training & Development Center March 15 10am-12pm @ Training & Development Center March 21 10am-12pm @ Training & Development Center March 28 10am-12pm @ Training & Development Center Contact Brandon Scott at 706-542-5787 or brscott@uga.edu for more information.