1. Frank L. H. WolfsDepartment of Physics and Astronomy, University of Rochester SLC Meeting July 30, 2003 Topics to be discussed: Proposal status Investigators: status Role of PI, co-PIs, and senior investigators Missing information Timeline

2. Frank L. H. WolfsDepartment of Physics and Astronomy, University of Rochester SLC Meeting Proposal Status Comments on version 1 were incorporated. Version 1.5 was discussed with the focus group on Monday. All changes, except the rewrite of the mini-grants, were included in version 2. Version 2 was distributed to the working group on Tuesday. Comments on version 2 are due on Thursday. Version 3 will be distributed on Friday.

3. Frank L. H. WolfsDepartment of Physics and Astronomy, University of Rochester SLC Meeting Investigators PI/co-PIs: Frank Wolfs: U of R Craig Hill: Nazareth (<- still needs to be added) James Maddison: MCC Susan Stites-Doe: Brockport Timothy Wells: RIT Senior Investigators (on 7/23): Dov Almog: U of R Mark Bocko: U of R David Headlam: U of R Henry Herrera: C-PREP Thaddeus Pawlicki: U of R Added since 7/23: Betsy Brauer (Science Linkages in the Community) Guy Johnson (RIT) Dina Markowitz (LSLC, U of R)

4. Frank L. H. WolfsDepartment of Physics and Astronomy, University of Rochester SLC Meeting Role of the investigators. PI: overall responsibility for the management of the project. Steering Committee: Composed of the co-PIs and one additional representative from each of the collaborating institutions. Meet with the PI on a bi-weekly basis to ensure that the catalyst effort remains focused. Review the mini-grant proposals and select the proposals to be funded. Advisory Committee: Composed of (the PI/co-PIs and) the senior investigators. Will provide advice and feedback when requested by the PI or the Steering Committee. Will select the topics of the conferences and workshops and participate in organizing these meetings. Will participate in recruiting new members of the RASLC constituency.

5. Frank L. H. WolfsDepartment of Physics and Astronomy, University of Rochester SLC Meeting Proposal: Missing Items Proposal: Contribution from Nazareth for Appendix A. Section on the results of prior NSF support (need this information of all PI/co-PIs for the last 5 years. References. Project summary. Other documentation: Letters of support from RIT (should arrive on Wednesday or Thursday) and Nazareth. Commitment (in terms of man-months per year) for each investigator. Current and pending support for other projects (not just NSF).

6. Frank L. H. WolfsDepartment of Physics and Astronomy, University of Rochester SLC Meeting Proposal: Missing Items Current and pending support: For each investigator we need to add information about current and pending support. Information required: Project/Proposal Title Source of Support Project Location Total Award Starting and Ending Date Support type (current or pending) Person-months per year committed to the project

7. Frank L. H. WolfsDepartment of Physics and Astronomy, University of Rochester SLC Meeting Timeline Wednesday 7/30: Regular Wednesday meeting to review new version of the proposal and collect final comments. Thursday 7/31: Final comments due Proposal send of sign-off to the Dean’s office (note: budget needs to be final, text does not have to be final). Friday 8/1: Final version to working group Monday 8/4: Final comments due Tuesday 8/5: Proposal submitted Wednesday 8/6: Start worrying about NYSTAR