1. Visitors are coming to our class.. October 13, 2005 –John Sutherland, Engineering –Yoke Khin Yap, Physics –Dave Karnosky, Forestry »Host: Chung-Jui Tsai (Forestry) October 27, 2005 –Dave Reed, VP for Research –Anita Quinn, Director of Research Services –Lisa Jukkala, Research Services –Marilyn Vogler, Graduate School

2. Five things Reviewers look at before they even think about reading your proposal Who is proposing it? CV and support.. Where are you coming from? How much are you asking? What is the title of your proposal? What activity you are proposing: Summary

3. Simple Assignment Start thinking about the background information Come up with one line title. Short & sweet but not too cute! Avoid acronyms Should attract reader to your proposal Use key words, don’t be too general Avoid using these words: understanding, developing, finding, proposing, for the first time Title should tell people what this proposal is about! Write key words and connect

4. How to submit a NSF proposal? Electronic via FASTLANE Reach there by Deadline but don’t wait till last minute (Target date?) How it is processed at NSF Three major steps to successful proposal –Read the instructions

5. Proposal preparation Format –Pagination: You do it just before submission –15 page limit –Previous NSF grants (max 5 pages) –10 points or larger –Density 15 characters per 2.5 cm –6 lines per 2.5 cm vertical space –margins in all directions 2.5 cm –My suggested font will be Times New Roman 12 point –References not included in the 15 page limit –But figures and tables are.. What if I do not follow these guidelines?

6. How can I use all the space I got? Leave some blank space for aesthetic purpose. Solid page is hard to read! Use some figures and pictures to break the monotony. (Color better !)(No clip arts, please) Show one diagram of interrelationship among the proposal components Explain what figures/tables you put there! Personalize proposal with your unique style!

7. Don’t forget the basics Grammar, spellings and style counts! Use Bold, underline, and bullets to draw attention (1 of 3) Write each paragraph so that it builds on the preceding paragraph. Make your ideas connect and flow. Each new paragraph is a step toward the final paragraph to solve the problem. Each new paragraph adds excitement and urgency of doing proposed work (Bev Browning) You should answer every question that comes next to your mind when you read your own narrative Limit flowery words to three-four in the entire proposal This is not a novel although it should read like one. They should not stop reading and go back and forth Touch their heart, mind and intellect and wallet! Always start fresh..

8. What is the goal? What are the main objectives? Goal: one sentence statement about the END that one strives to attain Objectives: attainable milestones or checkpoints to be achieved to know how far are we from our goal? A Timetable is must! Use active words: will be established, proven, discovered..

9. How will we submit the proposals for this class? I have formed three groups of 5-6 students. All assignments will be circulated among peers from your group. Everyone is expected to give input to each other via email. Collect all input to others in one email. Include me on the e-mailing list. Forms will be kept on my website. You download them, fill them up and submit to me by e-mail. The final proposal will be a single, collated document in the pdf format that will go to your peer group, outside evaluators and professors for grading.

10. How will proposals be evaluated? We will use the same two criteria that NSF uses (Read GPG). Intellectual merit –How important for advancement of knowledge? –Qualification of PI and quality of proposal? –Creative and original concepts? –How well conceived and organized is this activity? –Sufficient resources available? Broader impacts –Advance discovery and understanding –Can promote teaching and research integration –Diversity (gender, ethnicity, disability, geographical) –Infrastructure development –Dissemination of information obtained –What is the benefit to society?

11. Grant Proposal Writing Valorie’s top 10 Don’ts No!

12. Top 10 Don’ts 10 Don’t wait until the last minute.

13. Top 10 Don’ts 9. Don’t ignore or undervalue the boring parts:  management plan  education & outreach  project evaluation, etc. This is boring and it isn’t my area of expertise. Who will care anyway if I omit it?

14. 8. Don’t ignore any instructions in the RFP. Request for Proposals Instructions Do this Do that Mail to Email to Sections required Page limits Margin & font sizes Etc. Top 10 Don’ts

15. 7. Don’t lie. Don’t plagiarize. Top 10 Don’ts

16. 6. Don’t promise something that you can’t deliver. I sure hope I can do this. Well, miracles do happen! Top 10 Don’ts

17. 5. Don’t try to cram everything but the kitchen sink into your proposal. Top 10 Don’ts

18. 4. Don’t ever say “it is obvious” or “it is apparent.” Assume that nothing is obvious or apparent. It is obvious that….. Top 10 Don’ts

19. 3. Don’t have any misspelled words or grammatical errors Dictionary

20. Top 10 Don’ts 2. Don’t ignore the reviewers’ comments

21. Top 10 Don’ts 1. Don’t give up! You can’t win if you don’t enter!

22. My top 10 Do’s

23. Top 10 Do’s 10. Do develop a good idea that someone will want to fund

24. Top 10 Do’s 9. Do start early & allow enough time to write a good proposal

25. Top 10 Do’s 8. Do ask for and use available help: Program Officers Colleagues University resources Reviewer comments Prior awardees

26. Top 10 Do’s 7. Do learn to accept criticism. Do use constructive criticism wisely. That idiot doesn’t know anything!!!!! Now that’s a good idea. I’ll try that.

27. Top 10 Do’s 6. Do understand about “goals,” “objectives,” and “activities.” Activities The “to do” list Chronological order Objectives What you want to achieve in the short-term Immediate results from your project Goals Long-term changes or contributions of your project. The BIG PICTURE things

28. Top 10 Do’s 5. Do understand the goals of the funding agency. NSF’s goals Your project

29. Top 10 Do’s 4. Do show your passion.

30. Top 10 Do’s 3. Do sell yourself and your product.

31. 2.Do make your proposal as easy and as pleasant to read as possible for the reviewers:  well-organized  1 st person and direct sentences  pleasing to the eye: lots of white space; use diagrams, tables, and pictures but keep them simple  read it aloud and have others critically read it  make your abstract as good as it can be  Highlight the review criteria so reviewers don’t miss them

32. This Not this

33. Top 10 Do’s 1. Be an optimist!