1. Patrick Perry Vice Chancellor of Technology, Research, and Information Systems Chancellor’s Office Update

2. Presentation Overview System Update Technology Update Research Update Data Collection/MIS Update

3. CCC System Update System experiencing unprecendented growth – 6-7% estimate for Fall, 2002 Economic conditions combined with Tidal Wave II Huge demand in basic skills – HS exit exams to further problem? Supply-side issues – Facilities, Instructors Student Access at stake

4. CCC System Update Funding issues for State – Unfunded FTES grows – Actual $$ value of funded FTES declining

6. CCC System Update Enrollment Management? – Early changes adopted by CCC’s, but low-hanging fruit are gone – Difficult choices ahead: access vs. success? – Past History: Fee increases, differential fees acted as de facto enrollment management technique Reduced access, not designed to generate revenue

8. CCC System Update CCC’s ultimate desire is to solve problem with revenue, not reducing access – Real Cost of Education Analysis – Real Cost: The Master Plan Vision “Our annual appropriations… would be based on our best estimate of what it costs to provide the educational resources that make a difference in promoting student achievement.”

9. Phase I: The Prototype College 10,000 FTES Attendance patterns Demographic/special program mix Curriculum

10. CCC System Update Chancellor’s Office facing cuts, loss of staff – 15% to date, 20% cut drill sent to DOF for 03-04 – Will likely mean layoffs – Elimination of travel, reorganization looms – Mandates still exist!

11. Technology Update Technology function at CCC – Technology function at CO has now been combined with MIS and Research functions to form Technology, Research, Information Systems Division (TRIS)

12. Technology Update Technology Unit in TRIS responsible for: – Oversight and monitoring of systemwide technology projects 4CNet/CENIC-systemwide ISP/Internet Access Common Electronic Application (CCCApply) Electronic Transcript project Regional Data Sharing Consortia Funds distribution/allocation Tech II plan/Total Cost of Ownership

13. Research Unit Update Research Unit in MIS responsible for: – Partnership For Excellence Reporting PFE still alive, but no augmentations coming PFE performance numbers encouraging – “Persistently Low Transfer College” Report Mandated—still Attempts to adjust for exogenous variables that affect transfer Great improvements in transfer measurement have resulted

14. Management Information Systems Update MIS in TRIS responsible for: – Data collection from all colleges – Reporting, Allocations – Data Warehousing, executive decision tool – Ad-hocs both internal and field

15. Data and Accountability use of MIS data for accountability is on the rise use of MIS data for funding and decision support is increasing greater level of scrutiny now occurs, putting focus on data quality CO MIS performed assessment of its own processes to help ensure data quality: Data submission process: do we make it as easy as possible to submit/edit data? Data reporting process: do we make it easy to find data anomalies? Data ownership: do we enable local IT to pass data ownership outside of IT?

16. Chancellor’s Office MIS Conclusions:  existing data submissions process is outdated  email notification process not efficient  submissions history/reports hard to access  IT given too much ownership of the data  limited public access

17. Chancellor’s Office MIS Solutions:  broaden access to Analysis Reports (researchers, categorical program deans)  promote data ownership outside IT  provide multiple levels of security  perform field training in the use of the system  reduce reliance on district IT staff for data quality

21. Additional assistance CO plans to host interactive videoconferences regarding these new processes, data quality, data elements, District Q&A, and other MIS topics potential to have new district employees trained at CO in our new classroom CO will present workshops on new web collection process to all affected audiences (RP, CISOA, categorical data owners)

22. Public site Online query tool Create ad hoc queries Aggregate data Download queries in csv format Reports updated as data are submitted/resubmitted Chancellor’s Office Data Mart

30. http://www.cccco.edu/divisions/tris/mis/reports.htm Contact: Tonia Lu, tlu@cccco.edu Chancellor’s Office