1. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall1 PowerPoint Presentation to Accompany GO! with Microsoft ® Office 2007 Introductory Chapter 2 Getting Started with Outlook 2007

2. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall2 Objectives Start and Navigate Outlook Read and Respond to E-mail Delete Outlook Information and Close Outlook

3. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall3 Objectives Store Contact Information Manage Tasks Work with the Calendar

4. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall4 Start and Navigate Outlook Outlook’s major parts include: –Mail for e-mail –Calendar –Contacts –Tasks

5. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall5 Start and Navigate Outlook Personal Information Manager: –Stores information about people with whom you communicate, such as their names, addresses, and phone numbers –Allows for time management –Records appointments and meetings in a daily schedule –Keeps track of tasks in a personal to-do list

6. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall6 Start and Navigate Outlook

7. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall7 Start and Navigate Outlook Screen ElementDescription Title bar Displays the program name and the name of the window. The Minimize, Maximize/Restore Down, and Close buttons display on the right side of the title bar. Menu bar Contains lists of commands grouped by category. To display a menu, click the menu name. Standard toolbar Contains buttons for the most commonly used commands in Outlook. Which buttons display will depend on Outlook’s current view. Web toolbar Contains buttons that allow the Outlook Today pane to function as a Web browser. Navigation Pane Outlook Today A group of smaller panes containing shortcuts to Outlook’s components. The top part typically shows folders and the lower portion contains buttons to Outlook’s major tools. A summary view of your schedule, tasks, and e-mail for the current day.

8. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall8 Start and Navigate Outlook Individual folders store items, which are elements of information in Outlook: –Message –Contact name –Task –Appointment

9. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall9 Start and Navigate Outlook Outlook commands are organized in menus, which are lists of commands within a category. Toolbars are rows of buttons from which you can perform commands using a single click of the mouse.

10. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall10 Start and Navigate Outlook

11. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall11 Read and Respond to E-Mail Received messages are stored in Outlook’s Inbox folder. Each message has a header, which displays: –The name of the message sender –The subject –The date and time sent, and sometimes other information

12. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall12 Read and Respond to E-Mail

13. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall13 Read and Respond to E-Mail

14. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall14 Read and Respond to E-Mail Keystrokes for Moving within a Message Result Ctrl + EndMoves to the end of the message Ctrl + HomeMoves to the beginning of the message Page Up Moves up one window Page Down Moves down one window Up Arrow Moves up one line Down ArrowMoves down one line

15. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall15 Read and Respond to E-Mail A Microsoft Exchange Server is an e- mail based communications server for business and organizations. A server is a computer or device on a network that handles shared network resources.

16. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall16 Read and Respond to E-Mail

17. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall17 Read and Respond to E-Mail Print style: A combination of paper and page settings that determines the way items print Two predefined print styles in the Inbox folder –Table Style: Lists the contents of a folder on a single page and provides limited information about each item –Memo Style: Prints a single item on a single page and provides detailed information about that item

18. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall18 Delete Outlook Information and Close Outlook Managing the Inbox and other mail folders: –Organize messages into folders –Delete messages that are no longer needed

19. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall19 Delete Outlook Information and Close Outlook

20. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall20 Store Contact Information A contact is a person or organization, inside or outside the organization. Such information includes: –Street and e-mail addresses –Telephone and fax numbers –Web page addresses –Birthdays and pictures

21. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall21 Store Contact Information

22. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall22 Store Contact Information

23. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall23 Store Contact Information

24. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall24 Manage Tasks

25. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall25 Manage Tasks A task is a personal or work-related activity that you want to track until it is complete. –Writing a report –Creating a memo –Making a sales call –Organizing a staff meeting

26. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall26 Manage Tasks

27. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall27 Work with the Calendar The Calendar stores scheduling and calendar-related information. The default location for calendar information is in the Calendar folder.

28. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall28 Work with the Calendar

29. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall29 Work with the Calendar The Appointment area is a one-day view of the current day’s calendar entries. The Banner area displays important calendar information including Day, Week, and Month view buttons.

30. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall30 Work with the Calendar The Date Navigator is a one-month view of the calendar that can be used to display specific days in a month. Task pane is a pane that can be used to schedule tasks.

31. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall31 Work with the Calendar

32. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall32 Work with the Calendar

33. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall33 Covered Objectives Start and Navigate Outlook Read and Respond to E-mail Delete Outlook Information and Close Outlook

34. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall34 Covered Objectives Store Contact Information Manage Tasks Work with the Calendar