1. DEVA Data Management Workshop Devil’s Hole Pupfish Project Data Management Workshop Devil’s Hole Pupfish Program Death Valley National Park Introduction Questions What is “data management” to you? What would you rather be doing today? Overview, Introductions, Logistics, Workshop format

2. DEVA Data Management Workshop Devil’s Hole Pupfish Project Long-term monitoring databases present data management challenges that are unique. Data and metadata must be adequate for accurate future analyses. The development of an information management system must be carefully planned to determine expectations of the system in terms of use, output and longevity. A system must evolve to address an organization's changing needs and take advantage of new technology. DEVA Data Management Workshop Devil’s Hole Pupfish Project Melissa E. Holmes and Geoffrey C. Poole The University of Montana, Flathead Lake Biological Station

3. DEVA Data Management Workshop Devil’s Hole Pupfish Project What is Data Management?

4. DEVA Data Management Workshop Devil’s Hole Pupfish Project Been there! Done that! We have all been there, one time or another: How many times have I been frustrated with finding a file? How many of us have pushed through a field season, saying I can do the office work off season when I can’t get into the field? How many of us have just collected data for the sake of collecting data? This is easy to collect too and I may have a need for it later. I wish I could read what that field tech wrote on this field sheet so I could enter this data. I’ll remember, I don’t need to write that down, it’s getting ______ (e.g. dark, rainy, etc…).

5. DEVA Data Management Workshop Devil’s Hole Pupfish Project Rule of thumb: data management is a minimum of 33% (1/3rd) of any project, both in time and funding. Example; 6 weeks of field work = 2 weeks data management, for a total of 8 weeks of field work. Keep data management integrated; as a part of the warp and weave of a project’s fabric Try not to just “add on” as a last minute task; sewn into the final products (a quilt) Do, do it in junction with an activity; one field period with integrated data entry and verification, can remember or revisit if necessary Software programs, applications and databases don’t fix easily; design and integrate from the very beginning Institutionalize

6. DEVA Data Management Workshop Devil’s Hole Pupfish Project Information Entropy

7. DEVA Data Management Workshop Devil’s Hole Pupfish Project Subject Topics – Data Management Plan (DMP) Chapter 1. Introduction Chapter 2. Infrastructure and Systems Architecture Chapter 3. Project Development and Data Management Workflow Chapter 4. Data Management Roles and Responsibilities Chapter 5. Databases Chapter 6. Acquisition, Processing and Reporting Chapter 7. Quality Assurance and Quality Control (QA/QC) Chapter 8. Dataset Documentation Chapter 9. Data Ownership and Sharing Chapter 10. Data Dissemination Chapter 11. Records Management and Object Curation Chapter 12. Project Tracking and Documentation Chapter 13. Implementation

8. DEVA Data Management Workshop Devil’s Hole Pupfish Project Subject Topics – Workshop Agenda Introduction and overview Project Management overview (Bob) Roles and Responsibilities (Craig) Data Life Cycle –Overview and Acquiring Data (Bob) –Data Quality (Craig) –Data Documentation, Storage and Dissemination (Bob) Information Management (Bob) Applications and Databases (Craig) Infrastructure (Bob) Afternoon Overview Breakout groups Discussion Review and Wrap-up ProjectData

9. DEVA Data Management Workshop Devil’s Hole Pupfish Project Workshop Binders Presentations Reference Handouts –General Definitions: Data Historic and Legacy Catalog vs Bibliography Ecoinformatics –Project Workflow Diagram/Description Helpful Templates –Data Life Cycle

10. DEVA Data Management Workshop Devil’s Hole Pupfish Project Data and Information Science Fiction or is it? Semantics and the semantic web is an evolving extension of the World Wide Web in which web content can be expressed not only in natural language, but also in a format that can be read and used by software agents, thus permitting them to find, share and integrate information more easily. It derives from W3C director Sir Tim Berners-Lee's vision of the Web as a universal medium for data, information, and knowledge exchange. Scientifc Publishing Task Force To develop a general purpose ontology for self-publishing single experiment in RDF format that will facilitate data sharing, discovery and integration. Applications such as web-publishing tool and semantic search engine that are built on top of this ontology will demonstrate the emerging semantic standards and technologies can help developing more interactive scientific communities centered around user-generated scientific contents on the web.