1. Procurement for Faculties Name Procurement Office Date

2. Contents Procurement Core Functions Procurement for Faculties Structure Objectives Value for Money for the Faculty of **** Awareness Sessions

3. Procurement core functions Obtaining Value for Money for the University by: Managing core commodity spend regional and national contracts Contract compliance and savings Tendering – equipment and services Procurement thresholds and EU regulations Risk management and legislative compliance ‘Procure to pay’ activities

4. Managing core commodity spend Regional and national contracts Commodity Groups Contract compliance and savings CateringLaboratory Supplies ComputingPostal Domestic ServicesProfessional EstatesStationery Furniture & TextilesTelecoms

5. UoS Total expenditure and savings on regional contracts

6. UoS Percentage Savings

8. Tendering – equipment and services Procurement thresholds and EU regulations £0- £2,000Value for Money approach to purchasing £2,000 - £25,000Three written quotations £25,000 - £125,000Formal Tender involving Procurement Over £125,000EU Procurement exercise

9. Risk management and legislative compliance Tendering and Terms & Conditions EU Legislation (e.g. Remedies Directive) Contract Management Corporate & Social Responsibility Sustainability issues Financial Stability

10. ‘Procure to pay’ activities Promotion of Right First Time Initiative Procurement Reporting Releasing Purchase Orders New vendor requests Catalogue / Autofax Solutions

11. Procurement for the Faculty of ***** Align with faculty needs Main contact still via commodity specialists and procurement helpdesk Faculty strategic contact: **** Faculty assistant: ***** Integrating and embedding Procurement into the Faculty

12. Procurement Structure for Faculties Director of Procurement Steve South Faculty Procurement: Science and Medicine: Yvette Everitt Faculty assistant: Yi Wu Faculty Procurement: Engineering and Arts: Caroline Featherstone Faculty assistant: Mark Hardy Procurement Helpdesk Jessica Osowski Faculty Procurement: Social Sciences, Professional Services: Kate Lawler Faculty assistant: David Middle Dept Secretary (vacant)

13. Procurement for Faculties Specific contacts and raised profile Involvement in strategic planning processes Faculty specific opportunities for savings Sharing best practice Develop Awareness sessions Updates and faculty specific training

14. Value for Money for your Department Cost reduction via contracted suppliers Added value procurement via quotation and tendering exercises ‘Better buying’ cost reduction Catalogue Solutions Consolidated ordering Stock management Identifying faculty specific savings

15. Commodity contract savings

16. Department specific savings Identify opportunities Expenditure analysis Product / Commodity area

17. Awareness Sessions Procurement overview Tendering processes and procedures Contracts and supplier sourcing Department - defined (as requested!)

18. Feedback & Questions