1. Darien EMS Scheduling Calendar Stephen Bloom & Stephen Kates

2. Purpose This application is being designed specifically for Darien EMS This application is being designed specifically for Darien EMS Application will allow supervisors to self schedule through “members site” Application will allow supervisors to self schedule through “members site” Software will be able to keep track of unfilled shifts and alert members via email Software will be able to keep track of unfilled shifts and alert members via email

3. Benefits to Organization Time will be saved for the scheduling officer Time will be saved for the scheduling officer Easier access to “live schedule” Easier access to “live schedule” Easier method of inputting availability Easier method of inputting availability Cuts down on email communication Cuts down on email communication

4. Current System

6. Main Requirements Calendar Interface Calendar Interface –A “live” version of the schedule appears on the calendar Input Interface Input Interface –Users can select name and the type of shift Delete Interface Delete Interface –Users have the option to delete the shift from the schedule

7. New Logic Assign number values to each shift Assign number values to each shift Sum of day will determine what is covered Sum of day will determine what is covered Bit wise table Bit wise table Full day is 3, Full night 12 Full day is 3, Full night 12 Complete coverage 15 Complete coverage 15 12 48

8. Database Coverage DB Coverage DB Members DB Members DB –Stores the username and email of all members –Used for the membership list so constantly updated

9. Design Modeled after extcal2 Modeled after extcal2 –Used some of their style from file style.css PHP disable feature used to prevent duplicate key entry PHP disable feature used to prevent duplicate key entry –Blanks out radio button Link design changed for cleaner look Link design changed for cleaner look

10. Email functionality Major importance of this software is to alert members of open shifts Major importance of this software is to alert members of open shifts An email is generated to all supervisors 7 days prior to opening An email is generated to all supervisors 7 days prior to opening If shift is not filled 4 days prior to opening another email is sent to the scheduler to contact Stamford EMS If shift is not filled 4 days prior to opening another email is sent to the scheduler to contact Stamford EMS

11. Email Functionality No emails have been sent yet because schedule is not live No emails have been sent yet because schedule is not live Tested and works when ready to use Tested and works when ready to use Proof of Concept Proof of Concept –https://remote.post53.org/~sbloom/shift.php https://remote.post53.org/~sbloom/shift.php

12. Demonstration https://remote.post53.org/~sbloom/cal.php https://remote.post53.org/~sbloom/cal.php https://remote.post53.org/~sbloom/cal.php

13. Acknowledgments Antonio Alcorn Antonio Alcorn Matt Kowalski (DEMS Webmaster) Matt Kowalski (DEMS Webmaster) Professor Morelli and Trishan Professor Morelli and Trishan