1. How To Schedule 4 th Year Rotations January 2011

2. Internal Medicine Sub-I and Neurology Surveys must be submitted by Surveys must be submitted by Friday, January 21, 2011, 12pm Friday, January 21, 2011, 12pm Assignments will be available to view Assignments will be available to view on myMedWeb on January 28, 2011, 5pm on myMedWeb on January 28, 2011, 5pm

3. Things We Will Keep in Mind… Are you applying to Medicine or Neurology for residency? Are you applying to Medicine or Neurology for residency? No Internal Medicine Sub-I or Neurology offered in December or January No Internal Medicine Sub-I or Neurology offered in December or January Think in terms of time frame Think in terms of time frame Take it early or late, in the fall or in the springTake it early or late, in the fall or in the spring

4. You Are Our Priority! From February 1 st – May 1 st, departments will schedule USC students only From February 1 st – May 1 st, departments will schedule USC students only No visiting students will be permitted to schedule a rotation for 2011-2012 during that time No visiting students will be permitted to schedule a rotation for 2011-2012 during that time Priority is given to USC students Priority is given to USC students

5. Scheduling Selectives Quick Review: Quick Review: Need 16 weeks of selectivesNeed 16 weeks of selectives Selectives must be taken at USCSelectives must be taken at USC Selectives are 4 weeks in lengthSelectives are 4 weeks in length 1 List A, 1 List B, 2 from either List B or C1 List A, 1 List B, 2 from either List B or C

6. Scheduling Selectives Check MedWeb for list of selectives and information Login to myMedWeb & click on “Student Information Services” Click on “My Petitions” on the left hand side menu Click on “Add New Petition” Choose Clerkship Credit Type – Selective Credit Select Clerkship Fill in the begin and end dates and number of weeks Click on Submit You will receive an email confirmation if approved or not

7. Scheduling Selectives

13. Scheduling Electives Quick Review: Quick Review: Need 16 weeks of electivesNeed 16 weeks of electives Electives can be 2-6 weeks in lengthElectives can be 2-6 weeks in length The following are considered electives:The following are considered electives: “Away” rotations completed at other institutions“Away” rotations completed at other institutions ResearchResearch International RotationsInternational Rotations

14. Electives: “Away” Rotations Receive email confirmation of your dates and where to report on 1 st day Check website for program/ institution you want to visit Submit application (and fees) directly to the program (visiting student coordinator) Submit your petition with the email confirmation in lieu of a faculty preceptor’s signature

15. Elective Applications: Frequently Requested Info Letter of Good Standing (from the Dean) Letter of Good Standing (from the Dean) Academic Transcript Academic Transcript Less common but sometimes requested… Less common but sometimes requested… –Application with a stamp of the school seal –Letter of recommendation –CV or resume

16. Letter From the “Dean” Includes verification of: Includes verification of: –Malpractice insurance, HIPAA compliance, Health insurance Does NOT include verification of: Does NOT include verification of: –Immunizations (contact Student Health and speak with Maria Tahay, 323-442-5631 or email her at tahay@usc.edu) –USMLE scores

17. Elective Document Request Form

18. Visiting Student Application Service (VSAS) Web-based application for applying to outside electives Web-based application for applying to outside electives Apply to multiple schools online with one application Apply to multiple schools online with one application Streamline the process, standardize application materials Streamline the process, standardize application materials

19. VSAS (cont’d) 90+ participating schools 90+ participating schools Requirements vary by institution Requirements vary by institution Be sure to check each program for specifics Be sure to check each program for specifics Some materials may need to be submitted outside of the VSAS system Some materials may need to be submitted outside of the VSAS system

20. VSAS Fees $35 for the 1 st school $35 for the 1 st school $15 per school thereafter $15 per school thereafter VSAS Access to Students: February 2011 VSAS Access to Students: February 2011 (from the Office of Student Affairs) Other fees vary by school Other fees vary by school

21. Electives: International Rotations We have affiliation agreements with a few international schools We have affiliation agreements with a few international schools – Contact Elinor Gregorio (egregori@usc.edu) – Contact Elinor Gregorio (egregori@usc.edu)egregori@usc.edu If you can’t find information about something specific, please let us know If you can’t find information about something specific, please let us know

22. Electives: Research 4 - 8 continuous weeks 4 - 8 continuous weeks Research Elective Form Research Elective Form –Faculty Sponsor –Detailed description of the project –Proposed weekly schedule Requires signature of your faculty advisor Requires signature of your faculty advisor

23. “I need to cancel a Rotation…” Up until May 1 st, notify Estella Turla in Student Affairs via email: peneyrat@usc.edu Up until May 1 st, notify Estella Turla in Student Affairs via email: peneyrat@usc.edu peneyrat@usc.edu Notify the course coordinator Notify the course coordinator After May 1 st, approval must come from the course director/coordinator by using the selective/elective drop/change form After May 1 st, approval must come from the course director/coordinator by using the selective/elective drop/change form

24. Selective/Elective Drop/Change Form

25. Things to Remember! Continuous weeks – ALWAYS! Continuous weeks – ALWAYS! Petitions are subject to approval by the Office of Student Affairs Petitions are subject to approval by the Office of Student Affairs Petitions MUST be submitted 6 weeks prior to the start of your rotation Petitions MUST be submitted 6 weeks prior to the start of your rotation NO RETROACTIVE CREDIT NO RETROACTIVE CREDIT Student critiques MUST be submitted within 6 weeks from the end of your rotation You can view your scheduled rotations online approximately 2 weeks after petitions are received in our office

26. Questions – Just Ask! /Int Med Sub-I and Neurology Assignments/VSAS: Estella Turla Petitions/Int Med Sub-I and Neurology Assignments/VSAS: Estella Turla (peneyrat@usc.edu) (peneyrat@usc.edu)peneyrat@usc.edu Office Hours – Check your email! Office Hours – Check your email!