1. The Graduate School Thesis/Dissertation Formatting Workshop URI Graduate School October 6-7, 2010 Memorial Union, URI Al Gerheim, PhD (gerheim@math.uri.edu)

2. The Graduate School 2 Motivation Procedure Manuscript Format Standard Format Formatting –Order of Elements –Description of Significant Elements –Physical Specifications

3. The Graduate School 3 Documents required by Grad School Electronic Submission (Optional for Fall, possibly mandatory for Spring) Online Resources Common Mistakes Examples (good and bad) Template

4. The Graduate School 4MotivationMotivation Your thesis will represent you for the rest of your life. It will also represent URI. Formatting the thesis is an important element in the presentation of research. This is an important job skill. We want you to think of us as a resource for advice and help formatting your thesis.

5. The Graduate School 5ProcedureProcedure Submit document to formatter (bookcase just inside Room 204 Quinn) with the Checklist. Incorporate formatter’s comments to produce “defendable” document. Defend and incorporate committee’s comments. Submit final version to the formatter. Produce 1 original, and 1 copy for Grad School (plus additional copies for your department). Electronic submission: 1 hard copy, 1 PDF copy.

6. The Graduate School 6 A dissertation in Manuscript Format contains one or more themes which, when taken together, constitute a body of work which fulfills the thesis requirement. Manuscript vs. Standard Format

7. The Graduate School 7 Manuscript Format (continued) –The preface should indicate that Manuscript Format is in use. –Each manuscript should be preceded by a page indicating the manuscript’s publication status. –Each manuscript may have its own abstract, according to the journal’s requirements. –The “main” abstract should summarize the entire body of work, but should not replace the abstracts of the individual manuscripts. –The Graduate School does not require a Bibliography for dissertations in Manuscript Format.

8. The Graduate School 8 Standard Format One font throughout Appendices are discouraged (there are exceptions) A Bibliography is required.

9. The Graduate School 9FormattingFormatting Order of elements –Preliminary Pages –Main Text Description of Elements Physical Specifications Common Mistakes

10. The Graduate School 10 Preliminary Material: –Title Page * –Library Rights Statement (only in original)* –Approval Page (only in original)* –Abstract –Acknowledgments (optional) –Dedication (optional) –Preface (optional in Standard Format) –Table of Contents –List of Figures –List of Tables * Templates available on our website

11. The Graduate School 11 Main Text –Text –List of References (optional) –Appendices (optional) –Bibliography (not required for Manuscript Format) –Blank Page (not numbered)

12. The Graduate School 12 Description of elements –One Approval Page, on acid-free paper, with signatures of the official committee, plus the Dean of the Graduate School is required. (The Dean signs last.) Should be signed by major professor and core committee members only. The number of signature lines should equal the number of signatures. –The Abstract describes the problem, the methods used to solve it, and a summary of the findings. –If a dissertation’s abstract is over 350 words, a shortened version is also required in the final package.

13. The Graduate School 13 Description of elements (continued) –Acknowledgements: We strongly recommend you mention your Major Professor. –A Bibliography is required by the Graduate School only for Standard Format. It should list all material contributing to the thesis, whether explicitly cited or not. –A web page citation should include the complete URL and the date the page was accessed. –See special instructions on-line for illustrations and captions, especially fold-outs and landscape pages. Electronic submissions may use “additional file”.

14. The Graduate School 14 Physical Specifications (Standard Format): –Font: at least 10 point. We recommend 12 point. One font to be used throughout, except for math/scientific notation, figures, graphs, and charts. –Double Spaced, except for figure text, captions, long quotations and footnotes. References and bibliography entries may be single-spaced within the entry, but double- spaced between entries. –Major Sections (chapter, appendices) begin on new page –Margins 1” on right, top and bottom. At least 1.5” on left (1.7” is recommended).

15. The Graduate School 15 Physical specifications (Standard Format continued): –Page Numbering: Prepages (lower case Roman): –Counted but not numbered: Title Page, Abstract (ii) –First numbered page will be the first page following the Abstract. Main Text (Arabic): –Continuous from first page of text to last page of Bibliography.

16. The Graduate School 16 Physical specifications (Standard Format, continued): –Page numbers Preliminary pages centered, ½” from the bottom. Main Text, either at least ½” from the top and at least 1” from the right edge, or centered at least ½” from the bottom. Must be consistent throughout, even when landscape pages are used. No dashes around the page numbers.

17. The Graduate School 17 Physical Specifications (Manuscript Format) –Font, headings, and spacing should follow the format required by the journal to which they may be submitted, or to which they have already been submitted. –Each chapter may have its own Abstract and Reference Section. –Page numbering to follow Standard Format

18. The Graduate School 18 Required Documents: –Two copies, on acid-free paper. For electronic submission, one hard copy, one PDF. –One copy (marked “Original”) will contain: Approval Page with all signatures except the Dean’s Library Rights Statement after the Title Page A “short title page” a 40 character title, your name, your advisor’s name. –Complete Commencement Survey online –Each copy in a plain manila envelope with an extra Title Page attached securely to the envelope.

19. The Graduate School 19 Additional Documents for Dissertations Publication Agreement (Proquest form found on line). For electronic submissions, this will be completed on line. Extra copy of Abstract 350 words or less with student’s full name and major professor’s name at the top. Extra copy of the Title Page with full name of student Completed Survey of Earned Doctorate form

20. The Graduate School 20 Electronic Submission (Pilot program this Fall) Current package: 2 hard copies, plus other documents, delivered to Graduate School Future submission: 1 hard copy, including a signed Approval Page, and other documents, delivered to Graduate School Signed release for electronic version, delivered to Graduate School 1 electronic version, uploaded to the URI/ProQuest site http://www.etdadmin.com/uri This version includes a typed Approval Page. http://www.etdadmin.com/uri Electronic version must be PDF format, with fonts attached.

21. The Graduate School 21 Electronic Submission (Pilot program this Fall) Advantages of electronic submission: Better archiving of your work. (Searchable text vs. mangled text) Stored on a secure server Accessible anywhere via the internet Forces you to use a portable format We will take names of volunteers at the end of the workshop.

22. The Graduate School 22 ONLINE RESOURCES URI Graduate School: –http://www.uri.edu/gsadmis/thesesdissertation.htmlhttp://www.uri.edu/gsadmis/thesesdissertation.html Checklist and Instruction Defense Instruction Format Guidelines (MS Word) Thesis Template –http://www.uri.edu/gsadmis/formatting.htmlhttp://www.uri.edu/gsadmis/formatting.html Library Rights Statement Sample Title Pages Sample Approval Pages URI ELE Department: –http://www.ele.uri.edu/info/thesis/guide/http://www.ele.uri.edu/info/thesis/guide/ (LaTeX– IEEE format) ProQuest: Log into http://www.il.proquest.com/dissertationagreehttp://www.il.proquest.com/dissertationagree user name: dissertations password: publish Electronic submission: http://www.etdadmin.com/urihttp://www.etdadmin.com/uri

23. The Graduate School 23 Common Mistakes Pagination, especially with landscape pages. Margins, especially with tables and figures URL citations without dates Artwork citations without gallery and city Approval Pages (Showstopper!): Keep all signed Approval Pages together Core Committee Members only! Use templates!

24. The Graduate School 24 Don’t let this happen to you!

25. The Graduate School 25 Proper Landscape Pagination:

26. The Graduate School 26 Manuscript Introductory Page Examples

27. The Graduate School 27 Thesis Template

28. The Graduate School 28 Thesis Template We have several versions of these.

29. The Graduate School 29 Thesis Template

30. The Graduate School 30 Thesis Template

31. The Graduate School 31 Thesis Template

32. The Graduate School 32 Thesis Template

33. The Graduate School 33 Thesis Template

34. The Graduate School 34 Thesis Template

35. The Graduate School 35 Thesis Template

36. The Graduate School Questions?