1. Architecture (Year 1) Editing and Proofreading Íde O’Sullivan and Lawrence Cleary Writing Centre www.ul.ie/rwc

2. Regional Writing Centre2 The writing process  Pre-writing  Drafting  Revising (global)  Editing and proofreading (local)

3. Regional Writing Centre3 What is editing? Editing a document is revisiting it for publication. It is ‘sharpening a thought to a gemlike point and eliminating useless verbiage’ (Leedy 2001:54).

4. Regional Writing Centre4 Macro and micro edits  Macro issues  content and organisation  logical sequence of ideas  audience adaptation  purpose  Micro issues  grammar  style  format  Only edit one thing at a time

5. Regional Writing Centre5 Copyediting / Proofreading  This is the careful editing of each line and each graphic to ensure that the material is expressed in simple, clear correct English – checking errors in spelling, punctuation, grammar, format, sentence structure.  Proofreading is not editing in the broader sense – it is an effort to achieve correctness in the elements mentioned above.  Correctness is the most important criterion of excellence.

6. Regional Writing Centre6 Spelling  Make sure to set the language to BrE or AmE but stick to one (-ise/-ize)  Standard forms  Double letters  Don’t rely on spell check – it doesn’t catch everything - forfoe - formfrom - quietquite - practicepractise - affecteffect - there their

7. Regional Writing Centre7 Grammar  Sentence structure  Complete sentences  Agreement  Tense  Grammar check is not always correct - passive sentences - defining and non-defining clauses The woman who lives in apartment No. 34 has been arrested. Mrs. Jackson, who is very intelligent, lives on the corner.

8. Regional Writing Centre8 Punctuation  Commas, semi-colons, full stops  Apostrophe  its Vs it’s  1920s  Possessives  The dog’s bone  The dogs’ bone  The horses’ mouths  Seamus’ car  Capitalisation

9. Regional Writing Centre9 Examples  Falling water embodies the natural landscape around it, it is designed in such a way that it appears as if it has been build out of (…)  A book case, work table and a sofa type seat with white linen cushions.  These spaces are clearly defined, the public spaces are open and oriented to the south west for the midday to evening light and the private spaces are separated and oriented to the east for the morning light.

10. Regional Writing Centre10 Examples  Aswell as this, news of their affair was spreading back home destroying wrights practise and friendships, leaving them as social outcasts [...]  Wright built Falling Water around the site as opposed to changing the sites nature, he let the nature of the site determine his design, thus […]

11. Regional Writing Centre11 Examples  During 1910-11 Frank Lloyd Wright and his then mistress Mamah Borthwick were facing public outcry over their affair.  Totally at peace.  The private area of the house we find the kitchen, this is a more cave type space.  The columns are 40x40. they are made from the butter coloured ashar sandstone quarried nearby at Salina’s.

12. Regional Writing Centre12 Stylistic features  Mechanics Spelling Capitalisation Punctuation: Careful use vs casual, random use

13. Regional Writing Centre13 Stylistic features  Sentences Short v. long Simple v. complex  Vocabulary Short vs long phrases Ordinary vs grandiose Familiar vs unfamiliar Non-technical vs technical Concrete vs abstract Normal, comfortable idiomatic expression vs special, stiff scientific idioms Direct incisive phrasing vs roundabout, verbose phrasing 13

14. Regional Writing Centre14 Stylistic features  Verb Forms Active vs passive Personal vs impersonal Informal vs formal

15. Regional Writing Centre15 Tips for editing  Set it aside for a few days and come back with a fresh eye  Get someone else to proofread it as well as you  Use the print preview button to check layout before you print  Always proofread on hardcopy  Hold paper below the line you are proofreading  Use the find button to make changes  Be consistent!!  Editing a reference list is separate

16. Regional Writing Centre16 Checklists and feedback  Before flying, pilots go through a methodical check of their plane. Do you have a checklist for your assignments before you hand them in?a checklist  How can you anticipate problems that you are unable to see? Get a peer to help. Ask for the feedback that you need and that is appropriate to the context.