1. Reading Budget Balances in Banner and Other Related Budget Information HRD Class CT250 Instructor: Bryan Elmore, Senior Accountant Budget Services Phone: 844-2157 E-mail: elmorbj@auburn.edu elmorbj@auburn.edu Website: http://www.auburn.edu/administration /business_office/budget/

2. Topics for Discussion Banner Self Service (SSB) Banner Self Service (SSB) –Budget Queries –Transfers (Regular & Multi-Line) –Document Approvals –View Documents Banner Admin (Admin) Banner Admin (Admin) –Budget Status (FGIBDST) –Pool Balances (FGIBAVL) –Cash Balances (FGITBAL, FGITBSR)

3. Budget Queries Budget Status by Account Budget Status by Account Budget Status by Organizational Hierarchy Budget Status by Organizational Hierarchy Budget Quick Query Budget Quick Query

4. Budget Queries (cont.) 10 Total Operating Ledger Data Columns  Adopted Budget (Original Budget - BD01)  Budget Adjustment (AU04, BD04)  Adjusted Budget  Year-to-Date  Commitments  Available Balance

5. Budget Queries (cont.) Query Information  Fiscal Year  Budget Period  Comparison Columns  Chart  Fund/Org  Wildcard  Revenue

6. Reading Balances Formula for calculating balance: (Adjusted Bud) +/- (Year to Date) +/- (Commitments) = Available Balance

7. Budget Status by Account

8. Budget Status by Org. Hierarchy

9. Budget Transfers Regular Regular –Date –Type –Transfer Amount –Chart –Fund, Org, Account, Program –Description –Budget Period

10. Budget Transfers (cont.) Multiple Line Multiple Line –Date –Type –Document Amount –Chart (Each line) –Fund, Org, Account, Program –Amount –Sign Indicator –Description –Budget Period

11. Document Approvals Documents awaiting your approval Documents awaiting your approval Documents you can approve Documents you can approve Disapproving documents Disapproving documents

12. Viewing Documents Drop-down box Drop-down box View the document View the document View the history View the history

13. Budget Status (Admin) FGIBDST FGIBDST –Org comes before fund –No original budget –Revenue box must be checked to see revenue

14. Budget Availability Status FGIBAVL FGIBAVL –Must use lowest pool account number for your org –Fund comes before org –Revenue cannot be seen in this screen –Balances by pool

15. General Ledger Balances FGITBAL FGITBAL –Only look at these if you have stand-alone funds (no base or other unrestricted funds) –Claim on Cash (11000) –May have to add or subtract due to/due from balances FGITBSR FGITBSR –Gives you one fund balance total at bottom of screen

16. Other Topics Budget Status Reports (FGRBDSC) Budget Status Reports (FGRBDSC) Organizational Detail Reports (FGRODTA) Organizational Detail Reports (FGRODTA) Budget Carryover Budget Carryover