1. Grad Tools Pilot Grad Tools and The Dissertation Checklist CARAT Updates Presentation March 19, 2004 Presenters: Michelle Bejian Lotia, Duderstadt Center Rex Patterson, Rackham

2. 03/19/2004CARAT Updates Presentation2 Investigation Rackham and Media Union Partnership Rackham and Media Union Partnership Conducted Study and Focus Groups Conducted Study and Focus Groups 40 participants (students, faculty and staff) 40 participants (students, faculty and staff) Assessed need for web-based dissertation tool Assessed need for web-based dissertation tool Gained insight on current processes Gained insight on current processes Identified user requirements Identified user requirements Researched peer institutions Researched peer institutions Recommended the development of Grad Tools Recommended the development of Grad Tools

3. 03/19/2004CARAT Updates Presentation3 Project Timeline Project Timeline Pilot Pilot Fall 2003 - Student training and evaluation Fall 2003 - Student training and evaluation March 2004 - Second student evaluation March 2004 - Second student evaluation Spring 2004 - Integration of evaluation feedback Spring 2004 - Integration of evaluation feedback Participants Participants 16 Doctoral Students 16 Doctoral Students 12 Doctoral Programs 12 Doctoral Programs Grad Tools Go Live Fall 2004 Grad Tools Go Live Fall 2004 All doctoral students can create their own site All doctoral students can create their own site

4. 03/19/2004CARAT Updates Presentation4 Software Environment Part of CourseTools Next Generation Part of CourseTools Next Generation One web environment for many uses One web environment for many uses Courses, projects and collaborations, dissertation Courses, projects and collaborations, dissertation One-click access to sites One-click access to sites Accessible to UM and external users Accessible to UM and external users UM users use uniqnames and Kerberos passwords UM users use uniqnames and Kerberos passwords External users use their email addresses External users use their email addresses Based on CHEF 1.0 framework Based on CHEF 1.0 framework Integrated with Rackham and MAIS data Integrated with Rackham and MAIS data Framework migration to Sakai 1.0/CHEF 2.0 in Summer 2004 Framework migration to Sakai 1.0/CHEF 2.0 in Summer 2004

5. 03/19/2004CARAT Updates Presentation5 Features Features Dissertation Checklist - documents the major steps in the process that a student might typically follow toward degree conferral Dissertation Checklist - documents the major steps in the process that a student might typically follow toward degree conferral Schedule - record student’s personal, committee and Rackham milestones Schedule - record student’s personal, committee and Rackham milestones Announcements – Rackham news, upcoming workshops, changes to deadlines, etc. Announcements – Rackham news, upcoming workshops, changes to deadlines, etc. Resources - documents can be stored, organized and shared; links to important resources to assist with the research and writing of the dissertation Resources - documents can be stored, organized and shared; links to important resources to assist with the research and writing of the dissertation

6. 03/19/2004CARAT Updates Presentation6 Features (continued) Discussion - committee members and the student can have interaction online to provide comments on the drafts of the dissertation Discussion - committee members and the student can have interaction online to provide comments on the drafts of the dissertation Chat Room – student may send messages to others that are signed onto their site Chat Room – student may send messages to others that are signed onto their site Email Archive - allows group email to be established, sent and archived Email Archive - allows group email to be established, sent and archived Grad Tools Help - provides online documentation for student, department staff, and committee members Grad Tools Help - provides online documentation for student, department staff, and committee members

7. 03/19/2004CARAT Updates Presentation7 Dissertation Checklist Dissertation Checklist Overview Overview student driven/interactive student driven/interactive access to individual site is student controlled access to individual site is student controlled provides 32 major steps including all Rackham required steps provides 32 major steps including all Rackham required steps includes links to helpful information sites includes links to helpful information sites ability to add departmental, individual student and committee member steps ability to add departmental, individual student and committee member steps legend indicating responsible actors associated with each step legend indicating responsible actors associated with each step

8. 03/19/2004CARAT Updates Presentation8 Dissertation Checklist (continued) Overview Overview prerequisites are noted with reference number(s) for the prior steps that must first be completed prerequisites are noted with reference number(s) for the prior steps that must first be completed option to show/hide completed checked off steps option to show/hide completed checked off steps date step was checked off appears if cursor is moved over the checkmark date step was checked off appears if cursor is moved over the checkmark updated weekly via extracts from MPathways (student records) and the Office of Academic Records and Dissertation (doctoral degree system) updated weekly via extracts from MPathways (student records) and the Office of Academic Records and Dissertation (doctoral degree system)

9. 03/19/2004CARAT Updates Presentation9 Conclusion Conclusion Doctoral Degree: The Steps Doctoral Degree: The Steps http://www.rackham.umich.edu/OARD/docsteps.html http://www.rackham.umich.edu/OARD/docsteps.html http://www.rackham.umich.edu/OARD/docsteps.html Project Team Project Team Monique Washington (Rackham) Monique Washington (Rackham) Jody Misiak (Rackham) Jody Misiak (Rackham) Dick Ellis (Duderstadt Center) Dick Ellis (Duderstadt Center) Questions and Answers Questions and Answers