1. Evaluation of Database Management Systems Summation and SharePoint Colette Joubarne, Raghad Al- Awwad April 1, 2011

2. Outline Problem setup o Company o Company's project o Our task Candidate Solution o Summation o Microsoft's Sharepoint Requirements Evaluation Future

3. Largest applied and historical research company in Canada With offices in Vancouver and Ottawa Government (DND, INAC, DFO) and private sector clients (First Nations) Litigation support, public safety, land use, tourism

4. Truth and Reconciliation Commission of Canada digital archive of historical records related to the Indian Residential School system (IRS) support 3 - 7 million multi-format, cultural-based materials (including maps, video, photographs, microfilm, sound files, documents)

5. Task: Current System Summation is designed for litigation over 3 million existing records held in Summation databases will need to be converted if another solution is chosen

6. Task: Other Systems CDCI options: Microsoft SharePoint OpenText

7. Who’s our Users? Historical researchers Data entery clerks I.T. Management

8. CT Summation iBlaze AccessData automated litigation support software used to organize discovery and evidence in a litigation case Integrates transcripts, document databases, images, and access to on-line repositories provides the ability to annotate case elements, track production, create links, and create presentations from images

9. Microsoft Managing and provisioning of: extranets and websites, document management and file management collaboration spaces, social networking tools, enterprise search, business intelligence tooling, process/information integration third-party developed solutions Highly scalable

10. Requirements Evaluation Traceability matrix GRL Softgoal breakdown Requirement testing UI evaluation Execute the scenarios

11. High Level GRL

12. System Level GRL

13. Data Entry Rank X X X X X X X UIContribution Shall support import/export of records in Open Standard Format (ie XML or Unicode) 32 Shall support importing of digital records from other formats 51 Intuitive user interface 1 Shall have single-click tagging of record 29 Shall have a help menu that includes online support, tutorials, content search and index search 28 Shall allow users to search and replace records 27 Shall be able to duplicate records 26 Shall mask sensitive data 25 Shall validate data when entered 24 Shall support look up tables 21 Ease of Use Shall support exporting of records to other formats 52 Record Conversion Shall allow the user to add metadata to a record 2 Y/NMetadata

14. To Do Customer feedback on contribution of softgoals Complete testing User testing

15. Things to Consider High cost per license of Summation may affect user access Task specific software vs generic Negative connotation of litigation software Future direction of the CDCI Robustness of software

16. ...brings us to the end of the presentation...Any Questions?