1. SUNY Institutional Research 1 Institutional Research Update AIRPO Webinar January 22, 2010 John Porter, Associate Provost SUNY System Administration

2. SUNY Institutional Research 2 Public Higher Education Empowerment & Innovation Act If passed, most significant legislation since Rockefeller created SUNY Authorizes Trustees to set differential tuition rates at SO campuses –Between campuses/sectors –Between academic programs Eliminates regulation in many areas –But requires more detail revenue & expenditure reporting

3. SUNY Institutional Research 3 Financial Aid Applicant Student Degree Term/Section (One per Term) Course Human Resources Space Inventory “SIRIS” SUNY’s New IR System Bursar Degree 1 st Phase 2 nd Phase 3 nd Phase Existing Systems

4. SUNY Institutional Research 4 SIRIS Phase I SUNY ID: Tracking students mission critical Campus must capture & report data needed to assign the SUNY ID (see Appendix P) –Full name –Former names –Gender –Birth date –SSN –Former colleges –High School (CEEB Code) & Year of Graduation –K-12 ID (New York HS students) –Campus ID –SUNY ID

5. SUNY Institutional Research 5 SIRIS Phase I All campuses must implement Phase I (Course, Student, Term/Section & Degree) by fall 2010 to meet new federal race/ethnicity reporting timeline!

6. SUNY Institutional Research 6 SIRIS Phase II Financial Aid & Bursar Submissions Letter to president Jan 15, 2010 –Calculator Deadline Nov 2011 –Developed centrally –Some local customization Three working groups –Fin Aid Directors –Bursars –Admissions/Enrollment Mgrs

7. SUNY Institutional Research 7 SIRIS Due dates would be impacted by PHEEIA Current frequency of data submissions –Applicant (?) –Bursar (semi annual) –Course (as needed) –Degree (annual) –Financial Aid (annual) –Student (EOT each term/Early fall & spring) –Term/Section (each term)

8. SUNY Institutional Research 8 SIRIS Challenges CAMPUS SICAS SUNY IT SUNY IR Managing each stage of the process is a challenge!

9. SUNY Institutional Research 9 P-20 All states building P-20 longitudinal data systems Combines K-12 & Higher Ed unit records Includes State Student ID Estimated Cost: lots of $ – –$13MM annual maintenance cost Linked with DOL Requires SUNY to build SIRIS Phase II Nat’l Student Clearinghouse tracked 2006 HS class – –67% graduated from HS – –82% of graduates entered higher ed (58% in public institutions)

10. SUNY Institutional Research 10 Emerging Issues What do we report as campus enrollment? –College in the high school students? –Distance learning students? –Overseas students?

11. SUNY Institutional Research 11 Emerging Issues Student mobility –New trustee resolution –Common courses in major to use same name –GE & LD courses in major to be added to Course –Working on new website for students

12. SUNY Institutional Research 12 Emerging Issues Enrollment planning at SO campuses –Consider marginal revenue & cost impacts in enrollment management decisions

13. SUNY Institutional Research 13 Emerging Issues Mid-year change to NYSED-1 (Admissions due Dec 15) New categories: –New York High School Diploma –Other U.S. High School Diploma –Foreign Credential –High School Equivalency Diploma –No Credential –Unknown Credential Change also reflected in graduation/persistence survey (NYSED 2.9)

14. SUNY Institutional Research 14 Fall 09 Enrollments

15. SUNY Institutional Research 15 Fall 09 Enrollments

16. SUNY Institutional Research 16 Fall 09 Enrollments

17. SUNY Institutional Research 17 Fall 09 Enrollments

18. SUNY Institutional Research 18 Institution’s cost of attendance for FTFT students Total need- based grants awarded to FTFT students Total merit- based grants awarded to FTFT students Number of FTFT students receiving such aid Calculation of Net Price

19. SUNY Institutional Research 19 NET PRICE CALCULATOR ‘Look-up’ TABLE 1. Age (those 24 and older do not receive questions 2 and 3) 2. Marital status 3. Number of children DependentIndependent 4. Number in family 5. Number in college 6. Parent’s income6. Household income 7. Living status: on-campus off-campus with family off-campus not with family 8. Residency status: Eligible for in-state tuition Eligible for in-district tuition Eligible for out-of-state tuition

20. SUNY Institutional Research 20 PRICE OF ATTENDANCE “Look Up” TABLE Price of attendance In-districtIn-stateOut-of-state On Own Off with parents Off on ownOn Off with parents Off on own On Own Off with parents Off on own Total (actual) $ Tuition & Fees (actual) $ Room & Board (est) $ Books & Supplies (est) $ Other (est) $

21. SUNY Institutional Research 21 TOTAL GRANT AID ‘Look Up’ TABLE EFC In-districtIn-stateOut-of-state On Campus Off with parents Off on own On Campus Off with parents Off on own On Campus Off with parents Off on own $0 $1,000- 2,500 $2,501- 5,000 $5,001- 10,000 $10,001- 15,000 $15,001- 20,000 $ >$20,00 0

22. SUNY Institutional Research 22 Estimated Total Price of Attendance:X Estimated Tuition and feesX 1 Estimated Room and BoardX 2 Estimated Books and SuppliesX 3 Estimated Other Expenses X 4 (personal expenses, transportation, etc.) Estimated Total Grant Aid:Y Estimated Net Price: X — Y Output