1. The Simon Fraser University Library Institutional Repository Entering the Mainstream Mark Jordan May 13, 2005 A BCcampus Webcast

2. Abstract This webcast discusses Institutional Repositories (IRs) in the context of the recent surge in open access to scholarly material, and presents some of the issues early implementers have encountered, with particular emphasis on the Simon Fraser University Library Institutional Repository. Institutional Repositories are the current best practice for bringing together the intellectual output of an university in one place. Complimenting this centralized approach is IR’s capacity to be part of a larger network through the Open Archives Initiative. Combined, these two aspects ensure that working papers, journal articles, theses, reports, and course materials are discoverable and accessible into the future.

3. We will cover…  An overview of Institutional Repositories Open Access Open Archives Initiative  Some success stories  Some reality checks  Case study: The SFU Library Institutional Repository

4. What are Institutional Repositories?  Provide ongoing access to an institution’s scholarly output Articles, working papers, books, theses, data sets, computer programs…  Contrasted with learning object repositories http://www.merlot.org/  Contrasted with disciplinary archives http://arXiv.org

5. Attributes of IRs  Institution-based  Open access  Managed by libraries and communities within institution  Interoperable, standards-based  Variety of content

6. Brief history of IRs  Eprints archives Example:arXiv (high energy physics archive)  SPARC (Scholarly Publishing and Academic Resources Coalition) position paper

7. Growth of Institutional Repositories Source: Institutional Archives Registry

8. The global picture  United States (127)  United Kingdom (54)  Germany (38)  Canada (28)  France (19)  Brazil (18)  Australia (16)  Netherlands (16)  Italy (15)  Sweden (11) Source: Institutional Archives Registry

9. What is Open Access?  Movement to make research material freely available  Developing legislation: Publicly funded research should be OA  The ROMEO/SHERPA list  The proportion of "green" journals rose from 55% to 83% between 2003-2004

10. What are the benefits of OA?  From faculty’s perspective, their impact factor is increased  From library’s perspective, their reliance on major journal publishers is lessened  In general, people get access

11. How do IRs facilitate Open Access?  They bring all of a researcher’s material together  Thy bring all of a university’s scholarly output together  The provide both published material and gray literature  They help preserve that material and make it accessible

12. How Do IRs preserve scholarship?  They don’t, without support from the institution  They do make scholarship more accessible  IR service must be accompanied by sensible preservation strategies

13. Some success stories  University of Toronto http://tspace.utoronto.ca  Australian National University http://eprints.anu.edu.au/  Lund University http://ask.lub.lu.se/  University of California http://repositories.cdlib.org/escholarship

14. Some reality checks  Individual faculty members not eager to self-submit  Considerable cost for libraries  In general, growth of IRs is slower than expected

15. The CARL project  Canadian Association of Research Libraries  6 mainstreamed IRs University of Calgary Université Laval Université de Montreal Simon Fraser University University of Toronto University of Waterloo  7 pilot projects  8 more in the planning phase

16. The CARL Project: Communities  Canadian Centre for Studies in Publishing  Graduate Student Association  Department of Engineering  Faculty of Education  Alberta Gaming Research Institute (AGRI)  Institute of Women’s Studies and Gender Studies  G8 Information Centre

17. The CARL Project: Content  Journal articles  Learning objects  Theses and dissertations  Journal issues  Photographs  Images  Conference Paper  Music scores  Data sets

18. The CARL Harvester  http://carl-abrc-oai.lib.sfu.ca  Hosted and managed by Simon Fraser University Library  Open Archives Initiative software developed by the Public Knowledge Project at UBC  Work is underway to develop a shared metadata standard

19. As of May 8/05, 4637 records from 9 archives

20. The CARL Harvester U of CU de MU of SU of TSFU Laval Harvester at SFU

21. SFU’s Institutional Repository  Content  Activities and use  Policies  Technology  Challenges  Future directions

24. SFU: Content CommunityDocuments Canadian Centre for Studies in Publishing 4 Simon Fraser University Library11 Simon Fraser University Linguistics Graduate Student Association 7 Simon Fraser University Theses105 SSHRC-Funded Projects1

25. SFU: Activities  Every semester we will be adding more than 120 theses or graduate projects  Library staff papers and Library events  Conferences at SFU  SFU’s 40th Anniversary

26. SFU: Use (during April 2005)  Downloads: average of almost 80 documents/day  Searches: average of just under 3.5 searches per day  Browsing: not used very much

27. SFU: Policies  Inclusive  Copyright  Access  Preservation

28. SFU: The technology  Why DSpace?  Metadata  Document formats

31. Bulk loading  Conference proceedings  Research documents  Theses

32. Current (Dec 2004 - ) Electronic Theses Workflow #!/usr/local/bin/perl ################## ### Main program ### ################## &OpenInputFile; &OpenOutputFiles; theses2dspace.pl DSpace import utility DSpace …. … DSpace import metadata and packages Scanned theses PDFs (Filenames correspond to temp. theses IDs) Thesis Assistant’s spreadsheet with temporary thesis ID added LDR 00747nas 2200157za 4500 005 20040903164118.1 006 m d d | 007 cr u|||||||||| 008 040903||||||||||||||||||||d||||||||||||| 100 00 _aSmith, Student P. 245 00 _aThe title: _bcontaining some catchy words 856 04 _uhttp://ir.lib.sfu.ca/handle/1892/99 Brief MARC records III #!/usr/local/bin/perl ################## ### Main program ### ################## &OpenInputFile; &OpenOutputFiles; dspace2marc.pl thesisID1 1892/99 thesisID2 1892/100 thesisID3 1892/101 Dspace map file MARC 856: http://ir.lib.sfu.ca/handle/1892/99

33. SFU: Challenges  Building relationships with faculty  Staffing the IR  Ensuring sustainability  Preservation / migration to new formats  Metadata

34. SFU: Future directions  Research project documents  Conferences held on campus  Individual faculty members and departments  Theses

35. Conclusion: The impact of IRs Cultural shift in the dissemination habits of researchers Apply preservation standards and best practices to content The development of disciplinary harvesters for IRs Further growth in the number and size of repositories

36. Further Information  SPARC (Scholarly Publishing and Academic Resources Coalition) position paperposition paper  Clifford Lynch, “Institutional Repositories: Essential Infrastructure for Scholarship in the Digital Age” (Feb 2003)Institutional Repositories: Essential Infrastructure for Scholarship in the Digital Age  CARL (Canadian Association of Research Libraries) Pilot ProjectPilot Project  Stevan Harnad, “Maximizing University Research Impact Through Self-Archiving” (December 2003)Maximizing University Research Impact Through Self-Archiving