1. Contact Information for Presenters

2. Identify Risk Invent Solutions Integrate Inspire WELCOME: We’re Glad You’re Here! Leveraging Campus Resources to Effectively Manage Employment Practices Risks Please sign in and be seated

3. Identify Risk Invent Solutions Integrate Inspire Campus Resources  UCLA Campus Human Resources Employee & Labor Relations;  Staff Affirmative Action Office (SAAO);  Sexual Harassment Prevention and Title IX Office;  Administrative Policies & Compliance/LDO;  Campus Counsel, UCLA Office of the Chancellor;  Office of Ombuds Services;  Office of Insurance and Risk; and  Ballard Rosenberg Golper & Savitt, LLP (outside panel counsel) You are not alone!

4. Identify Risk Invent Solutions Integrate Inspire Some Examples of Employment Practices Liability Claims  Sexual harassment;  Discrimination;  Wrongful termination;  Breach of employment contract;  Negligent evaluation;  Failure to employ or promote;  Failure to accommodate;  Wrongful discipline;  Deprivation of career opportunity;  Wrongful infliction of emotional distress; and  Mismanagement of employee benefit plans

5. Identify Risk Invent Solutions Integrate Inspire Overview- The Risk Management Process  Identify the potential loss exposure(s);  Examine alternative risk control methods;  Select and implement the appropriate method;  Monitor results, make changes as needed; Everyone needs to be a Risk Manager!!

6. Identify Risk Invent Solutions Integrate Inspire Methods for Managing Risk  Avoidance - don’t do the activity;  Loss Control -mitigate damages or prevent loss;  Risk Financing - obtain insurance or self-insure to finance losses that occur;  Risk Transfer - transfer financial responsibility for risk by indemnification, hold harmless–

7. Identify Risk Invent Solutions Integrate Inspire Office of Insurance & Risk Management Employee Disability Management Services Transitional Return To Work Programs The Interactive Process (IP) & Evaluation of Job Accommodations

8. Identify Risk Invent Solutions Integrate Inspire Methods of Risk Financing at UCLA: Self-Insurance Programs  How does UCLA pay for its insurance programs?  University self-insures most of its exposures – there is no insurance policy (self-insurance programs contained in BUS bulletins – BUS 1, BUS 28, BUS 75 )  Program costs are allocated by UCOP to each UC location  Claims are administered by Sedgwick Claims Management Services, a contract third party claims administrator (TPA).  The UCLA Campus further allocates costs to responsible departments  UCLA Campus Departments are responsible for deductibles of 20% of the amount of any claim settlement or judgment, up to $50,000, for some liability claims Not everything is covered - criminal and civil fines, penalties & back wages & benefits to $50k, claim deductibles, punitive damages

9. Identify Risk Invent Solutions Integrate Inspire EMPLOYMENT PRACTICES LIABILITY PROGRAM

10. Identify Risk Invent Solutions Integrate Inspire EMPLOYMENT PRACTICES CLAIMS DEDUCTIBLES  Premiums for departments are determined by an actuarial study and based on a combination of loss history and exposure.  The deductible equals 20% of any claim settlement or judgment, but the minimum is $7,500 and is capped at $50,000.  If the total settlement or verdict is less than the established minimum, the department pays the actual amount of the damages.  Departments are fully responsible for all liability for fines, penalties and back wages and benefits.