1. Mid-Term Planning Conference [Date]
[Exercise Name]
Mid-Term Planning Conference
[Date]

2. Welcome & Introductions

3. Agenda Welcome and Introductions IPC Review Exercise Objectives
Exercise Design
Exercise Scenario
Exercise Documentation
Exercise Evaluation
Functional Areas
Evaluators
Exercise Evaluation Guides
Venue Site and Logistics
Exercise Participants
Exercise Timelines
Review / Action Items
Questions

4. Points of Contact Lead Exercise Planner
[Contact Info]
[Sponsor Agency] Exercise Manager

5. Today’s Tasks Confirm Exercise Goals and Objectives
Discuss Exercise Scenario
Confirm Exercise Planning Committee and Exercise Participants
Identify Evaluation Committee and Requirements
Review Draft Exercise Documents
Exercise Schedule and Logistics

6. Initial Planning Conference (IPC) Review

7. Initial Planning Conference (IPC) Review
IPC Minutes
Design Objectives
Scenario
Participating Agencies
Action Items
Exercise Dates

8. Important Exercise Dates
Final Planning Conference (FPC)
[Date] (Tentative)
Tabletop Exercise (TTX)

9. Exercise Objectives

10. Sample Exercise Objectives
[NOTE: The following are SAMPLE exercise objectives only. Objectives should be specifically catered to meet the needs and goals of your exercise]
Test Communications within [Jurisdiction]
Exercise local Community Emergency Management Plans
Evaluate the ability of local health officers to support each other simultaneously during a bio-terrorism event
Evaluate [Jurisdiction]’s ability to respond to a bio-terrorism event

11. Exercise Design

12. Scenario
Will the scenario accomplish the objectives for this exercise?
Does the scenario support program requirements program requirements?
What are the fundamental elements of the scenario?
Date / Location / Time / Weather
Threat / Hazard / Agent / Casualty Count

13. Scenario What are the assumptions / artificialities of the scenario?
Will we play real world weather conditions?
Will we use an artificial exercise date?
Will we operate on compressed time or real time?
Will we replicate real world or artificial distances
in the interest of time?
Which agencies should participate notionally?

14. Documentation Applicable SOPs and EOPs Exercise Plan (EXPLAN)
Controller/Evaluator Handbook
After Action Report (AAR)

15. Exercise Evaluation

16. Exercise Evaluation Review Evaluation Approach Functional Areas
Exercise Evaluation Guides (EEGs)
Evaluators
Who will serve as evaluators?
When will evaluator training be conducted?

17. Venue Site and Logistics

18. Venue Site & Logistics What are the remaining logistical requirements?
Communication needs
Establish exercise venue
Identify participants and determine total numbers
Determine multi-media utilization

19. Exercise Participants

20. Exercise Participants
Who needs to participate in order to accomplish scenario objectives?
EOCs, PIOs, RRTs, LE, Hospitals, EMS/First Responders, Media, etc.
How do we foster participation?
How many participants can be included?
How many observers should we expect?

21. [Insert Exercise Timelines
and Schedules]

22. Review

23. Review / Action Items Create and Distribute MPC Minutes.
Adapt Draft Scenario based on exercise planning team comments.
Refine exercise objectives, assumptions and constraints.
Finalize Exercise Plan for review by FPC.
Incorporate exercise planning team observations and suggestions for improvement.

24. Questions