1. FUND 310 Chartstrings Building a Restricted Gift Chartstring

2. Why So Many Chartstrings? How you solicit may impact the chartstring. What the donors states in writing may impact the chartstring. The more restrictions you and the donor agree to, the more chartstrings you will have! But too many restrictions means the transaction is no longer a gift. To change a restriction, purpose or agreement, each and every donor must give written authorization.

3. BASICSODPTFDSRCFNCPCBUPROJAIDPROPURPRP You12520500397 Money/Fund Type12520503100397 Donors & Restrictions 12520503104xxxxx0397 Operating Unit Department Program _________ Describes “YOU”: the UVM unit in control of these gifts. Fund _________ Describes type of money/fund: 310 Fully Expendable 320 Endowment Spending 352 Term Endowment 400 True Endowment 350 Quasi Endowment 370 Plant Source _________ Describes the donors and any restrictions on using the gifts: No to Many restrictions Named Fund without restrictions Named Fund with restrictions One-time specific restrictions Special approvals Building a Chartstring

4. 12520003104000010000 “Give to support College of Arts & Sciences” The College of Arts & Sciences Fund 12520503104000010000 “Give to support Asian Studies Department” The Asian Studies Fund 125205031040000103970000 “Give to support the Japan Institute Program” The Japan Institute Program Fund

5. 12520503104xxxxx0000 “Give to support A.P. Smith Research Fund in Asian Studies” A.P. Smith Research Fund 12520503104100060000 “Give to support Summer 2007 Student Project In Asian Studies” Summer 2007 Student Project Fund 12520503104999990000 “I give to support computer software in Asian Studies” The Asian Studies Special Fund (used for gifts with one-time restriction).

6. ODPTFDSRCFNCPCBUPROJAIDPROPURPRP Any donor. Any expense for the college/dept/prog. 12520503104000010397 Initiatives and generic “projects” 1252050310 410006 410007 4100xx 0397 Named after donor or long-term dept fund 12520503104xxxxx0397 Special fund (one-time restriction) 12520503104999990397 One code per chart- string; used centrally 12520503104000012010397 99.9% of time, these are “0000” or blanks. 125205031040000120103970000 Optional; use for tracking expenses. 125205031040000120103970000 Base of the Gift Chartstring Completing the Gift Chartstring ODPTFDSRCFNCPCBUPROJAIDPROPURPRP

7. Gift funds have governing documents including such things as: who established the fund restrictions on spending restrictions on investing who can give to the fund contingency plans To receive a copy of gift fund documents, please contact: Development and Alumni Relations To establish new gift funds, please contact: Development and Alumni Relations

8. Grants vs. Gifts vs. Fund Raising The words “gift” and “grant” and “fund raising” are used interchangeably by donors, grantors and faculty/staff, however, the nature of the transaction drives UVM accounting procedures (not the words).

9. “I give to support A.P. Smith Research Fund in Asian Studies and I get intellectual property rights in return.” NOT A GIFT: IP rights makes this a grant; go to OSP. “My company gives to Asian Studies to support a lecture series and my company gets first rights to attend.” NOT A GIFT: Exclusive access makes this a contract; go to OSP. “I give to Asian Studies to support a scholarship if my daughter gets the scholarship.” NOT A GIFT: This is a tuition payment; go to SFS.

10. alumni.uvm.edu/business