1. Field Information and Coordination Support Section FICSS Camp Mapping in UNHCR’s Context
Karl Steinacker, Chief, FICSS/DOS
Luc St-Pierre, Senior GIS Officer

2. FICSS Responsibilities

3. Responsibilities (1): Registration
Management of the registration stockpile
Support missions (assessment, planning, capacity building)
Application Development (proGres, GIS)
Provision of data for population analysis
Support roll-out of “Project Profile”

4. Recording events Assistance Protection Documentation Registration
Refugee Status Determination
Registration
Resettlement
Voluntary repatriation
Local integration
Physical file

5. Camp Registration System Urban Registration System
Protection Monitoring System
RSD Monitoring System
Food Distribution Spreadsheet
Assistance Monitoring System
Repatriation System
Statistics Spreadsheet
Resettlement System

6. PROFILE Realizes a Standard

7. Registration Levels Standard data sets
Additional
data
Registration data collected and verified
Time after arrival on territory of asylum
Level 1
Level 2
Level 3
Standards for RSD
Level 3 Registration
Standards set by
the Unified Approach
12 months
Level 2 Registration
WFP/UNHCR MOU
3 months*
Some current operations
This chart gives you an idea of the relation between the various levels of registration data set and the time after arrival in the country of asylum.
Standards for RSD
Registration and UNHCR mandate refugee status determination are 2 distinct processes. More detailed information is gathered than is collected in standard registration. This information includes the reasons and circumstances of the flight from the country of origin.
WFP/UNHCR MOU
The Level 2 registration corresponds to the commitment contained in the Global MOU between UNHCR and WFP signed in July 2002.
Level 1
Immediately

8. Responsibilities (2): Statistics and Data Management
Field support and capacity building
Set and disseminate standards and best practices
Develop common language and methodologies
Create a network of people and data
Compile, analyze, triangulate and disseminate/publish data
Answering internal and external data requests
Provide data analysis and interpretation advises
Develop and improve of data collection instruments and other tools

9. Example Urban refugee database in SO Bukavu
BEFORE
- 4 different Excel spreadsheets; and
- 1 Word document to monitor urban caseload (~300 persons)
- Much of the information duplicated in all documents
- Same information has to be updated in all documents
- Cumbersome to retrieve specific type of information
FICSS 2006

10. SO Bukavu: Before consolidation
FICSS 2006

11. Example Urban refugee database in SO Bukavu
AFTER
1 consolidated Excel list; containing
- Entire bio-data
- Address
- Assistance-status
- Refugee children in school/not in school
- Type of school
FICSS 2006

12. SO Bukavu: After consolidation
FICSS 2006

13. FICSS 2006

14. Responsibilities (3): Geographic Information Systems (GIS)
Support missions
Develop tools in support of registration
Facilitate Camp Coordination / Camp Management
Disseminate specialist information
Participate in publications
Coordinate networks of data exchange

18. Responsibilities (4): Camp Coordination / Management
Refine concept
Set and disseminate standards and best practices
Develop common language
Create a network of NGOs, people and data
Support Operations
Develop linkages with other IDP clusters
Tool development

19. UNHCR’s Geographic Information Systems
Data Integration
Statistics and Data Management
Web-GIS
UNHCR’s Geographic Information Systems
Camp Coordination and Management
Inter-Agency Networks
Registration
Setting standards
Tools and guidelines
Field support / capacity building
Data compilation, verification and analysis
Provision of specialized services
Dissemination / Publication
Networking / Partnerships

20. CAMP MAPPING AT UNHCR

21. The case of Lugufu I and II, Tanzania
Use Satellite imagery, GPS points, and information from our partners to map Lugufu
Develop a set of best practices for using satellite imagery
Link existing ProGres/registration data to GIS
Develop a capacity and system for continually updating the maps and databases

22. Lugufu I and II Population 60 000 in Lugufu I; 35 000 in Lugufu II.
Refugees of Congolese nationality (DRC).
Implementing partners - Tanzanian Red Cross - World Vision - Care International

23. Facts - Camp structure The structure in Lugufu I is
Village (32) – admin 1
Block (768) – admin 2
Plot (approximately ) – admin 3
The structure in Lugufu II is
Zone (7) – admin 1
Cluster (60) – admin 1*
Block (approximately 360) – admin 2
Plot (approximately 6 500) – admin 3
In total approximately plots!
Översätt

24. Available data
QuickBird satellite image from July 2003 (0.6 m resolution).

25. Available data World Vision sketches of camp layout.
Well organized address system.

26. Available data Sectoral Data: Water
Tanzanian Red Cross hand-drawn water map.
GPS measurements of many water points, not in standard system WGS 84.
Education
Data about schools in Excel.

27. Mapping of Basic Structures
Digitize the administrative structure of the camp. + =

28. Mapping of Basic Structures
Digitize the road network of the camp.

29. Water Sector

30. Education, Health, Security, Environment, etc.
Traveled in camp with the Implementing partner for each sector to identify each facility in their sector as well as collect attribute information.
Facilities were digitized using the satellite image or with GPS points collected in the field.

31. Mapping and Analysis
Education
Wat/San

32. Mapping and Analysis
People per Block
Age/Sex breakdown per Village

33. Areas and populations >200m from a water point
Mapping and Analysis
Areas and populations >200m from a water point
Square meters per person

34. Calculating the average distance traveled to the nearest water tap
Mapping and Analysis
Calculating the average distance traveled to the nearest water tap
Number of “vulnerables”, by type

35. Broadening camp management to local environment: case of Sierrra Leone
Local impacts of camp activities?
Where are located the projects?
What is the accuracy of the information?
What is the level of achievement of projects?
Who are the beneficiaries?
Which area is the covered by the projects?
Need for others actions?

39. Opportunities for Partnerships
Tools and guidelines
Camp mapping, remote sensing data interpretation, data management, camp coordination software
Field support / capacity building
Telecommunication, regional GIS and Data Management Officers (secondment or others)
Provision of specialized services
Networking tools, site planning, urban locations mapping, resources for durable solutions
Dissemination / Publication
Translation of registration database, map atlas for decision-makers
Networking / Partnerships
Infrastructure, capacity building, network support and development costs
FICSS 2006