1. GPUG ® Summit 2011 November 8-11 Caesars Palace – Las Vegas, NV Dynamics GP and NFP’s Made for Each Other Presented by Lisa Armstrong Senior Consultant SSi Consulting, Inc.

2. GPUG Summit 2011– Las Vegas www.gpug.com Agenda  Review some Accounting and Reporting challenges for NFP’s  Dynamics GP’s Not For Profit Suite of Modules described  Demonstrations and benefits of these modules  Share your Experiences  Q&A

3. GPUG Summit 2011– Las Vegas www.gpug.com Not For Profit Accounting Challenges  Comply with regulatory requirements  Satisfy demands of Grantors and Sponsors  Reporting  Budgeting  Allocation of Expenses/Revenues to proper funds, grants, departments, programs, etc.  Reentering data from one system to another  Do you encounter other challenges?

4. GPUG Summit 2011– Las Vegas www.gpug.com Dynamics GP can help with these challenges!!!!  Dynamics GP Not For Profit Suite of Modules – Control Account Management – Grants Management – Interfund Accounting – Encumbrance Management – PO Commitments All seamlessly integrate with Dynamics GP’s core financial modules – helping to streamline efficiencies

5. GPUG Summit 2011– Las Vegas www.gpug.com Control Account Management  Properly distribute Accounts Payables or Receivables by a segment in your GL (fund, program, department, etc.)  Eliminate manual reconciliation of your reporting segments  Review distribution of funds in summary or detail level

6. GPUG Summit 2011– Las Vegas www.gpug.com Control Account Management DEMO

7. GPUG Summit 2011– Las Vegas www.gpug.com Grants Management  Analyze financial data by grant or other funding source  Capture data without having to add/use a segment of your Chart of Accounts  Accurately track costs for the entire life- cycle of a grant  Report on grant performance and funding allocation within GP or FRx/Management Reporter

8. GPUG Summit 2011– Las Vegas www.gpug.com Grants Management DEMO

9. GPUG Summit 2011– Las Vegas www.gpug.com Interfund Accounting  Automatically generate “Due To/Due From” transactions  Fund balances remain balanced  Summarize funds as a whole within the organization  Ensures compliance with strict reporting requirements  Facilitates successful audits

10. GPUG Summit 2011– Las Vegas www.gpug.com Interfund Accounting DEMO

11. GPUG Summit 2011– Las Vegas www.gpug.com Encumbrance Accounting  Wikipedia Definition of Encumbrances  Helps to keep expenditures within budget  Reduce the risk of overspending  Reserve funds from a budget when Purchase Orders are created  Set up passwords to verify authorization to exceed budget amounts  Authorize multiple encumbrances at one time

12. GPUG Summit 2011– Las Vegas www.gpug.com Wikipedia Definition of Encumbrances  Encumbrance is a management tool used to reflect commitments in the accounting system and attempt to prevent overspending. Encumbrances allow organizations to recognize future commitments of resources prior to an actual expenditure.  Amount for which there is a legal obligation to spend in the future. A purchase order is a typical encumbrance transaction.

13. GPUG Summit 2011– Las Vegas www.gpug.com Encumbrance Accounting DEMO

14. GPUG Summit 2011– Las Vegas www.gpug.com PO Commitments  Alternative to Encumbrance Accounting  Amounts committed to be paid at a later date  Provides the capability to validate these amounts against a budget  Generate financial reports including these committed expenditures

15. GPUG Summit 2011– Las Vegas www.gpug.com PO Commitments DEMO

16. GPUG Summit 2011– Las Vegas www.gpug.com To Summarize  Benefits and Features – All modules in the NFP suite help reduce manual reconciliations – Help to provide ease in reporting and budgeting – Less duplication and lower potential for errors – Compliance – Increase your financial insight and control – Automation and seamless integration

17. GPUG Summit 2011– Las Vegas www.gpug.com Additional Resources  Customersource – eLearning – Training Manuals – User Guides

18. GPUG Summit 2011– Las Vegas www.gpug.com Please share your experiences!!!!

19. GPUG Summit 2011– Las Vegas www.gpug.com Q&A

20. GPUG Summit 2011– Las Vegas www.gpug.com Thank you for attending!!!!

21. GPUG Summit 2011– Las Vegas www.gpug.com Contact Information: Lisa Armstrong larmstrong@ssiconsulting.com 703-389-1890 larmstrong@ssiconsulting.com