1. C ONVERTING P UBLISHED D ATA TO D ESCRIPTORS ( PERMISSION / CITATION ) Clare Coyne and Dave Stout USDA Agricultural Research Service Western Regional Plant Introduction Station, Pullman WA

2. W HY ? CGC Evaluation projects need to go in GRIN Condition of receiving those funds! Improves the usefulness of the accessions Increases the potential the germplasm will be used Can be challenging Always FUN! Give credit where credit is due You work hard, let your chain-of-command know!

3. R EFERENCES IN GRIN: TOTAL 101,616 TOTALSITE176TOB 37928GSOR168RIV 26798NSGC138MAY 24408W6111GEN 2818NC789GSPI 1966NSSL82PARL 1707SOY50MIA 1116S941PALM 1071INACTIVE11GSZE 986DAV6NE9 601COT3NR6 589HILO1NA 460COR1PGQO 291NSSB 101616 TOTAL

4. G UIDES FOR DECISION ON RESEARCH TO INCLUDE : http://www.bioversityinternational.org/index.php ?id=19&user_bioversitypublications_pi1[showUid ]=2643 Peer-reviewed journal? Thesis? Breeder data? Design and analysis of evaluation trials of genetic resources collections A guide for genebank managers IPGRI Technical Bulletin No. 4

5. G UIDES FOR DECISION ON RESEARCH TO INCLUDE : Traceable to your accession: Example: Dave sometimes refuses my request if the published genotype can not be tracked back to a specific accession (PI, W6, or NSL) in NPGS Exception: Published or expired PVP cultivars (Crop Science, JASHS, J. of Plant Registrations Quality issues: data traceable to specific environment Reasonable experimental design

6. G UIDES FOR DECISION ON RESEARCH TO INCLUDE : Permissions Notify co-authors for own publications Email corresponding author of publication Technically, its published.. With author permissions Frequently will send Excel file of all the data Complete data set on GRIN More useful, example meta analyses

7. V IEWS FROM PUBLIC GRIN Passport data Observation data Examples

8. Hop Example

9. E XAMPLE W HEAT : L IST C ITATIONS ( CONTAINING NPGS ACCESSIONS IN CROP )L IST C ITATIONS

10. Example: Pea Funded evaluations Cultivar registrations Peer-review literature

11. P UBLICATION WITH PI ACCESSIONS LISTED Citation

12. PI ACCESSION WITH REFERENCES / PASSPORT WEB PAGE

13. O BSERVATIONS : T RAIT & DATA

14. E NVIRONMENT INFORMATION

15. E NVIRONMENT /E XPERIMENTAL D ETAILS

16. L INK TO PDF ( CAUTION )

17. L INK TO AN D OWNLOAD FILE

18. C OSTS ( REMARKABLY AFFORDABLE ) From peer-reviewed literature (search time) Time to email author(s) and ask permission Time to enter into GRIN

19. GRIN F IELDS FOR CITATIONS: ACIT (accessions citation) table are: CITNO ACID ABBR CITTITLE AUTHOR CITYR CITREF USERID CREATED MODIFIED

20. GRIN: D AVE S TOUT WILL EXPLAIN The fields in the ACIT (accessions citation) table are: CITNO = computer number for the citation table. It is self generated when one adds records ACID = computer number for the accessions table. This is a link to the accession table or any other table with a ACID field ABBR = Reference abbreviation. Coded field and any new ABBR is added by John Wiersema (at least that is who I go through) CITTITLE = Citation title AUTHOR = Citation author CITYR = Citation year CITREF = Citation reference CMT = Citation comment. This is where I put any HTML commands to link to a URL or a file or what ever USERID = Computer generated for the userid who entered the date or last modified the data CREATED = Computer generated of the date entered MODIFIED = Computer generated of the date the record was modified

21. S CREEN SHOT OF FORMS FOR CITATIONS

22. S CREEN SHOT OF FORMS FOR N EW D ESCRIPTOR

23. D ISCUSSION, QUESTIONS, CONTEMPLATION Cool Season Food Legume Project Clare Coyne, Landon Charlo and 2009 Summer Crew Thank you for your attention!