1. 1 The CONSER Standard Record for Serials (with YUL decisions) July 2007 Last update: 8/15/07

2. 2 Objectives  Review CONSER standard record  Note current documentation  Note where YUL will follow local practice

3. 3 Current resources  Training materials: www.loc.gov/acq/conser  Power Point Presentation (updated)  Cataloger’s Cheat Sheet  Documentation: www.loc.gov/catdir/cpso/conser.html  Also new Rule Interpretations

4. 4 The documentation  General principles  Metadata Application Profile (MAP)  Appendix A  Decision-making guidance  Working with copy and record maintenance  Appendix B  Record examples  362, 500, 515 examples

5. 5 Background information Working Group documents:  www.loc.gov/acq/conser/access-level.html www.loc.gov/acq/conser/access-level.html  Final report:  www.loc.gov/acq/conser/alrFinalReport.html www.loc.gov/acq/conser/alrFinalReport.html  Current news and documentation:  www.loc.gov/catdir/cpso/conser.html www.loc.gov/catdir/cpso/conser.html  Task Force for Serial Access Records: Final Report Updated (YUL)  http://www.library.yale.edu/cataloging/AccessLevelSerialsFeb20 B.doc http://www.library.yale.edu/cataloging/AccessLevelSerialsFeb20 B.doc

6. 6 Background information See also YUL checklists for new & copy cataloging:  For original cataloging:  http://www.library.yale.edu/cataloging/Orbis2Manu al/conserstandardnew.htm http://www.library.yale.edu/cataloging/Orbis2Manu al/conserstandardnew.htm  For copy cataloging:  http://www.library.yale.edu/cataloging/Orbis2Manu al/consercopycheck.htm http://www.library.yale.edu/cataloging/Orbis2Manu al/consercopycheck.htm  For acquisitions support:  http://www.library.yale.edu/cataloging/Orbis2Manu al/conseracqss.htm http://www.library.yale.edu/cataloging/Orbis2Manu al/conseracqss.htm

7. 7 General principles  Metadata Application Profile (MAP) identifies mandatory data elements  Additional data elements may be added  Specialized resources = specialized treatment  Existing copy not changed unless incorrect  New records maintained to new standard

8. 8 If in doubt …  Follow the general principles  Do what makes the most sense  Do what you’ve always done (unless guidelines instruct otherwise)  Exercise your cataloger’s judgment!

9. 9 A Work in progress …

10. 10 The basics

11. 11 What’s the same?  Main entry  Title proper  Edition statement  Place of publication  Publisher  Current frequency  Numbering area (unformatted)  Subject headings  Most added entries  Most linking fields

12. 12 What’s different?  Simplification  Fixed field, 006, 007, other MARC fields  Coding of indicators for 246 field  Authorized access points vs. transcription and/or notes  Limited use of differentiating uniform titles

13. 13 What’s different?  Numbering  Numbering statement in note format (362)  Always a “Description based on” note  Always a source of title note (even if t.p.)  Standard abbreviations not required

14. 14 Why change numbering?  Clarity  Consistency  Efficiency  Ease of training

15. 15 “Under development”  MARBI proposals  Define separate 5xx field for cataloger notes  Maximize use of indicators/subfields  Possible other changes

16. 16 Identification  Encoding level = “blank”  042 for CONSER records  Authorized access points  Subject headings

17. 17 Minimal Level  Encoding level = “7”  042 msc for CONSER records  Not all access points authorized, or  No subject headings (or both)  Common CONSER practice for recon titles  Route to cataloger with NACO authorization

18. 18 Working with copy  Do not edit records to conform to new standard  Do not delete data unless incorrect  Records may contain a mix of old and new practices (as always)

19. 19 Beyond the basics

20. 20 Fixed Fields (1) Publication Statusc: Serial item currently published Date 1 (yyyy)2005 Date 2 (yyyy)9999 Place of Publicationrm: Romania Frequency|: No attempt to code Regularity|: No attempt to code ISSN Center_: No ISSN center code provided Type of Serialp: Periodical Original Item_: None of the following Form of Item_: None of the following

21. 21 Fixed Fields (2) Nature of Entire Work_: Not specified Nature of Contents 1_: Not specified Nature of Contents 2_: Not specified Nature of Contents 3_: Not specified Govt. Publication_: Not a government publication Conf. Publication|: No attempt to code Alphabet_: No alphabet or script given/No key title Type of Entry0: Successive entry Languageeng: English Modified Record_: Not modified Cataloging Sourced: Other

22. 22 Fixed field

23. 23 006 and 007 fields  Mandatory: only first byte of 006  Form of material  Mandatory: only first two bytes of 007  Category of material  Specific material designation 006 m 007 $a c $b r

24. 24 007 (YUL) Preservation: enter all values (no change from current practice) Commercial: follow CONSER: first 2 characters –The first character in Voyager is the Form of material tab clicked on –The second character is the Specific Material Designation

25. 25 007 Voyager Commercial Microfilm

26. 26 Variable fields

27. 27 Title and uniform title  Transcribe title proper as usual: $a, $n, $p  Only create a distinguishing uniform title to resolve conflicts (LCRI 25.5B) for:  Monographic series  Serial title = Generic term or  Serial title = Generic term plus frequency word

28. 28 Title and uniform title  Always create a uniform title:  Legal resources  Other collocating uniform titles 110 1_ $a Germany. 240 10 $a Laws, etc. (Bundesgesetzblatt. Teil I) 245 10 $a Bundesgesetzblatt. $n Teil I.

29. 29 Title and uniform title  Translations and language editions:  No uniform title  Collocating title added entry  Linking entry field

30. 30 In record for French edition: 245 00 Analyse des politiques éducatives. 730 0_ $a Education policy analysis. $l French. 775 08 $i Issued also in English: $t Education policy analysis $x [ISSN] $w (DLC) … $w (OCoLC) … Example 1: Language edition Title: Education policy analysis Also issued in French edition with title: Analyse des politiques éducatives

31. 31 In record for translation: 245 00 Guiá para los servicios del condado. 730 0_ $a Citizens’ guide to county services. $l Spanish. 765 0_ $t Citizens’ guide to county services $x [ISSN] $w (DLC) … $w (OCoLC) … Example 2: Translation Title: Guiá para los servicios del condado Translation of: Citizens’ guide to county services

32. 32 Uniform Titles (YUL) Follow CONSER practice for language editions, translations Follow CONSER practice for collocating uniform titles Follow CONSER practice for monographic series (to resolve conflicts), and generic titles for serials and series (always make u.t.) YUL cataloging can use uniform title to resolve title conflicts for serials if requested by acquisitions or public services (case-by- case)

33. 33 Statement of responsibility  Have authority record  Not required (LCRI 12.1F)  No authority record  MUST transcribe (LCRI 12.7B7.1)  Applies to 245 $b and $c

34. 34 Which data elements OPTIONAL in record? 130 0_ $a Horizons (Washington, D.C.) 245 10 $a Horizons / $c Agency for International Development. 260 __ $a Washington, D.C. : $b Agency for International Development On cover: Horizons ** The Agency for International Development ** Published in Washington, D.C. by the Agency for International Development

35. 35 Which data elements OPTIONAL in record? 130 0_ $a Monthly bulletin (Aquaculture Association of Canada) 245 10 $a Monthly bulletin / $c Aquaculture Association of Canada. 260 __ $a Saint Andrews, N. B. : $b Aquaculture Association of Canada On cover: Monthly Bulletin ** Aquaculture Association of Canada ** Published in Saint Andrews by the Aquaculture Association of Canada

36. 36 Other title information  Not required to transcribe unless it provides clarification to title proper  Record in 246 rather than 245 $b:  Parallel titles (246 11)  Initialisms or acronyms not chosen as the title proper (246 13)

37. 37 Options for recording other title information? ____ 1: 245 00 $a Rain clouds. ____ 2: 245 00 $a Rain clouds : $b journal of poetry and pessimism. ____ 3: 245 00 $a Rain clouds. 246 13 $a Journal of poetry and pessimism ____ 4: 245 00 $a Rain clouds. 500 __ $a “Journal of poetry and pessimism.” On title page: Rain Clouds Journal of Poetry and Pessimism

38. 38 Which data elements are OPTIONAL? 245 00 $a Wild, wild west : $b journal of the Western Outdoor Enthusiasts Association. 260 __ $a Denver, CO : $b Western Outdoor Enthusiasts Association 710 2_ $a Western Outdoor Enthusiasts Association. On title page: Wild, Wild West Journal of the Western Outdoor Enthusiasts Association

39. 39 Variant titles  Record all variant titles as usual  Parallel titles/acronyms = “variant titles” Parallel titles from chief source 246 11 Other variant titles (including initialisms/acronyms) 246 13 Minor title changes (including parallel titles found on later issues) 246 1_ $i … : $a

40. 40 How could the titles be entered under the new guidelines? 245 00 $a 246 11 $a 246 1_ $i $a On t.p. of first issue: Universal GLOBE – Globo Universal On t.p. of Jan. 2007 issue: National Geographic Society Universal GLOBE

41. 41 How could the titles be entered under the new guidelines? 245 00 $a Universal globe. 246 11 $a Globo universal 246 1_ $i Issues for have title: $a National Geographic Society universal globe On t.p. of first issue: Universal GLOBE – Globo Universal On t.p. of Jan. 2007 issue: National Geographic Society Universal GLOBE

42. 42 How could the titles be entered under the new guidelines? 245 00 $a 246 13 $a On issue: Title page: SAFE -- Social Activism for Everyone Spine: Journal of Social Activism for Everyone

43. 43 How could the titles be entered under the new guidelines? 245 00 $a Social activism for everyone. 246 13 $a SAFE 246 13 $a Journal of social activism for everyone On item: Title page: SAFE -- Social activism for everyone Spine: Journal of social activism for everyone

44. 44 Publication information  Place:  First-named place required (LCRI 12.4C)  Online resources: [S.l.] if not readily available If country known (or reasonably guessed): [United States] or [United States?]  Dates: 260 $c not required

45. 45 Previous practice: 260 __ $a Amsterdam ; $a New York : $b Harwood, $c 2006- CONSER standard record: 260 __ $a On chief source of first issue, called February 2006: Harwood Amsterdam, Beijing, Canberra, New York 2006

46. 46 Physical description  Generally not required (but required by YUL for printed resources, including copy cataloging)  Required: Tangible, non-print resources  300 __ $a CD-ROMs  300 __ $a 12 microfilm reels  300 __ $a sound discs

47. 47 Numbering  Preferred: Unformatted 362 note  Always: DBO (mandatory), Source of title and LIC (mandatory if applicable) notes  Optional: Abbreviations, capitalization, Arabic numerals (for spelled out numbers)

48. 48 Numbering  Preferred: Unformatted 362 note  362 1_ $a Began with Volume 1, Number 1 (Spring 2004).  362 1_ $a Began with neue Folge, Nummer 1 (1997); ceased with neue Folge, Nr. 11, published in 2006.  362 1_ $a Began with numero 1 (abril 2001); first series ceased with numero 12 (marzo 2003); nuevo serie began with numero 1 (abril 2003).

49. 49 Numbering  Always: DBO, Source of title (mandatory) and LIC (mandatory if applicable) notes  500 __ $a Description based on first issue; title from cover.  500 __ $a Description based on julio 2004; title from title page.  500 __ $a Description based on first and only issue; title from caption.  500 __ $a Final issue consulted.

50. 50 Numbering  Optional: Abbreviations, capitalization, Arabic numerals (for spelled out numbers)  Volume 1, number 1 or: Vol. 1, no. 1 or …  April 2007 or: Apr. 2007 or …  Second series or: 2nd series or …  Vol. IV, no. 4 or: Volume 4, number 4 or …  Nouvelle série or: Nouv. sér. or …

51. 51 Previous practice: 260 __ $a Amsterdam ; $a New York : $b Harwood, $c 2006- 362 0_ $a Feb. 2006- CONSER standard record: 260 __ $a Amsterdam : $b Harwood 362 1_ $a Began 500 __ $a Description based on On chief source of first issue, called February 2006: Harwood Amsterdam, Beijing, Canberra, New York 2006

52. 52 CONSER standard record: 260 __ $a Amsterdam : $b Harwood 362 1_ $a Began with February 2006. OR: $a Began with Feb. 2006. 500 __ $a Description based on first issue; title from t.p. OR: … title from title page. On title page of first issue, called February 2006: Harwood Amsterdam, Beijing, Canberra, New York 2006

53. 53 CONSER standard record: 362 1_ $a Began 500 __ $a Description based on 500 __ $a First issue: Number One August/September 1970 Last issue: #6 Spring 1972 (ceased)

54. 54 CONSER standard record: 362 1_ $a Began with Number one (August/September 1970); ceased with #6 (Spring 1972). 500 __ $a Description based on first issue; title from cover. 500 __ $a Final issue consulted. First issue: Number One August/September 1970 Last issue: #6 Spring 1972 (ceased)

55. 55 Numbering (maintenance)  New series  Add to existing 362 0_ or  Convert to unformatted note (362 1_)  Last issue  Add to existing 362 0_ or  Add a separate unformatted note (362 1_)

56. 56 CONSER standard record: ____ 362 0_ $a Vol. 1, no. 1-v. 4, no. 4. ____ 362 0_ $a Vol. 1, no. 1- 362 1_ $a Ceased with v. 4, no. 4, published in 2005. 500 __ $a Final issue consulted. In OCLC record: 362 0_ $a Vol. 1, no. 1- 500 __ $a Latest issue consulted: Vol. 4, no. 3. Ceased with: Volume 4, number 4, with publication date of 2005 (last issue in hand).

57. 57 If in doubt …  Follow the general principles  Do what makes the most sense  Do what you’ve always done (unless guidelines instruct otherwise)  Exercise your cataloger’s judgment!

58. 58 How would you update the catalog record for the 3rd series? __ Add to formatted 362 __ Convert formatted 362 to unformatted note __ Leave existing 362; add separate unformatted 362 In catalog record: 362 0_ $a No. 1-no. 6 ; [new ser.], no. 1- You have two issues: -- No. 3, published in 2004 (last issue of “new ser.”) -- 3rd series, No. 1, published in 2006

59. 59 362 0_ $a No. 1-no. 6 ; [new ser.], no. 1- 362 1_ $a [New series] ended with number 3, published in 2004; 3rd series began with No. 1, published in 2006. 500 __ $a Latest issue consulted: 3rd series, No. 1, published in 2006. In catalog record: 362 0_ $a No. 1-no. 6 ; [new ser.]. no. 1- You have: No. 3, published in 2004 (last issue of “new ser.”) 3rd series, No. 1, published in 2006

60. 60 Frequency  Required: Current frequency (310)  Fixed field = fill characters  Optional: Former frequency (321)  Maintenance (existing records):  Update 310 with current frequency  Move previous frequency to 321 field  Leave all existing 321 fields  008: replace with “no attempt to code” [fill character]

61. 61 Creating an original record: Fixed field: Freq: Regl: 310 __ $a 321 __ $a Item(s) described: Monthly, 1999-2000; three times a year, 2000-2003; quarterly, 2004-

62. Item(s) described: Monthly, 1999-2000; three times a year, 2000-2003; quarterly, 2004- If the record follows the CONSER standard: 310 __ $a Quarterly If editing existing copy: 310 __ $a Quarterly, $b 2004- 321 __ $a Monthly, $b 1999-2000 321 __ $a Three times a year, $b 2000-2003

63. 63 Series (traced): No 440s!  Series statement (4xx):  Have authority record  Not required  No authority record  MUST transcribe  Have series ISSN  MUST transcribe (but trace 8xx)  Series added entry (8xx):  Record authorized form instead of 4xx

64. 64 On item described: Reports of the Mono Lake Committee In LC authority record: 130 _0 Report (Mono Lake Committee) In catalog record: 245 00 $a This month at Mono Lake. 260 __ $a Lee Vining, CA : $b Mono Lake Committee 830 _0 $a Report (Mono Lake Committee)

65. 65 On item described: National parks occasional news brief (No LC authority record) In catalog record: 245 00 $a Yosemite this month. 260 __ $a Lee Vining, CA : $b Eastern Sierra Mountain Climbers Association 490 0_ $a National parks occasional news brief

66. 66 Issuing body notes (LCRI 12.7B7.1)  Optional: If in authority record  Required: If authority work does not exist and will not be created  Also required: If issuing responsibility for the work changes

67. 67 Issuing body notes (YUL)  YUL: if an issuing body is not established on any serial record new to Orbis, make a record in NAF  YUL: if a 550 note was made on cataloging copy, leave it in the record  YUL: make sure the NAF record accounts for variant forms on the item  Also required: If issuing responsibility for the work changes

68. 68 Headings in LC/NAF: 110 2_ $a American Chemical Society 110 1_ $a United States. $b National Bureau of Standards On June 2007 issue: Published by the American Chemical Society for the National Bureau of Standards Bibliographic record: 260 __ $a Washington, D.C. : $b American Chemical Society 710 2_ $a American Chemical Society.

69. 69 1) 260 __ $a Washington, D.C. : $b American Chemical Society 550 __ $a Published: National Bureau of Standards, 2007- 710 2_ $a American Chemical Society. 710 1_ $a United States. $b National Bureau of Standards. 2) 260 __ $a Washington, D.C. : $b American Chemical Society 710 2_ $a American Chemical Society. 710 1_ $a United States. $b National Bureau of Standards. __ Other?

70. 70 Miscellaneous …  530: Prefer 776 08 $i … $t where feasible  538: Optional except for:  Direct access: required if needed for operating system or make/model of PC  Remote access: required only if other than WWW  546: Use for all notes about multiple languages  041 0_ Use only $a (can repeat)  580: Prefer linking fields whenever possible

71. 71 Added entries and linking entries 730 and 740: Only if no linking field Not required: –773/774 –787 Use all other MARC 7xx fields as usual

72. 72 Standard numbers and terms of availability  Record as usual: 022, 030, etc.  856: Only generally-accessible URIs  YUL: generally strip all 856 fields from cataloging copy for serials that are not online  YUL: for 856 policies refer to: http://www.library.yale.edu/cataloging/Orbis2Manual/856edit.htm

73. 73 Subject headings & classification  Subject headings required if applicable:  ELvl = “blank” [YUL Leader Encoding Level]  Classification:  Not required  When included, record as usual  Descriptive record:  ELvl = 7 [YUL Leader Encoding Level]  A CONSER record, but not a CONSER standard record

74. 74 Cataloging exercises

75. 75 Exercise A 245 00 $a TDM review. 246 13 $a Transportation demand management review 260 __ $a Washington, D.C. : $b UrbanTrans Consultants, Inc. 300 __ $a v. ; $c 28 cm. 310 __ $a Quarterly 500 __ $a Description based on Volume IX, Number II (Spring 2001); title from cover. 500 __ $a Latest issue consulted: Volume IV [i.e, XIV], Number I (2006) = 2006, Issue 1. 515 __ $a Issues for 2002- also called: 2002, Issue 3- 710 2_ $a Association for Commuter Transportation.

76. 76 Exercise B 245 00 $a Journal of Turkish literature. 246 13 $a JTL 260 __ $a Ankara : $b Bilkent University Center for Turkish Literature 300 __ $a v. : $b ill. ; $c 27 cm. 310 __ $a Annual 362 1_ $a Began with Issue I (2004). 500 __ $a Description based on first issue; title from title page. 710 2_ $a Bilkent Universitesi. $b Turk Edebiyati Merkezi. [diacritics not supplied]

77. 77 Exercise C 245 00 $a Bayesian analysis $h [electronic resource]. 260 __ $a Pittsburgh, PA : $b Dept. of Statistics, Carnegie Mellon University 310 __ $a Quarterly 362 1_ $a Began with Volume 1, Number 1 (2006). 500 __ $a Description based on first issue; title from HTML contents page (publisher’s Web site, viewed Apr. 6, 2007). 500 __ $a Latest issue consulted: Volume 2, Number 1 (2007) (viewed Apr. 6, 2007). 710 2_ $a International Society for Bayesian Analysis. 710 2_ $a Carnegie-Mellon University. $b Dept. of Statistics. 856 40 $3 Online serial $u http://ba.stat.cmu.edu/ 006 m 007 $a c $b r

78. 78 Wrap up

79. 79 1.Which of these changes affect search/display of records in your local catalog? 2.Do any of these changes have an impact on your work? Which ones? 3.Has your library developed any policies or cue sheets based on the guidelines? 4.What are the next steps for you, in using the information covered in this session? Discussion Questions

80. 80 Questions Catalog Policy and Documentation Committee (CPDC) http://www.library.yale.edu/cataloging/ccc/catpol /catpolhome.htm#members Cataloging Coordinating Council (CCC) http://www.library.yale.edu/cataloging/ccc/cccho me.htm#members

81. 81 Thank you!