1. FLUKA 1 st Advanced Course + Workshop FLUKA Collaboration Meeting 09.07.2010

2. Status Period:Mon 04.Oct.2010 – Fri 08.Oct.2010 Registration / computer setup on Sun 03.10.2010 Place:Ericeira Portugal fischermen’s village 40kms north of Lisbon Hotel:Vilagale http://www.vilagale.pt/pages/hoteis/?hotel=10 http://www.vilagale.pt/pages/hoteis/?hotel=10 Fee:750CHF (without lunch) Options (to be verified): Lunch:900CHF Laptop rental:200€ (on place) Participants:40 Lectures:10[5 covered by course fees, WHO?] 2 UNCERTAIN

3. Bank Account We have a dedicated team account from CERN: T370810 Payment possibilities: Bank transfer:  Bank:UBS SA  Account Number :0240-FP100541.3  IBAN :CH66 0024 0240 FP10 0541 3  SWIFT :UBSWCHZH80A  Account holder:CERN-CONFERENCES Credit cards only via INDICO  2.5% of the transaction for payments by Visa or Mastercard  Around 3.7% by American Express Limitations: Bank account common for all conferences of CERN, therefore clearly state the reference T370810 All payments will be done in CHF. (Loss when exchange CHF → €) From the team account we can pay Travel subsistence for lecturers though normal EDH procedure. The person should be registered at CERN and have a Swiss account Conference expenses, but we need an invoice

4. Fees breakdown FLUKA Course and Workshop Portugal, Autumn 2010 Hypothesis: Total of 50 participants = 40 registered participants + 10 (professors + speakers) Duration: 5 days ItemUnitary cost # of (days, persons, meals, rooms, coffe breaks) Total expenses#ReducedRemarks Room rental (Euro per day) 30051500 5 days Audiovisuals (Euro per day) 40052000 5 days PC rental (20 PC´s) 52000 5 days Lunch (Euro per meal) 2525062502506250 50 meals / day * 5 days Coffe breaks (Euro per day) 65003000 2 coffe breaks / days * 5 days * 50 participants Bus tranportation (Euro / day) 45031350 2 buses from the airport to hotel (arrival) + 1 bus from the hotel to the airport (departure) Travel of professors + speakers (Euro per person) 50010500052500 Most of the 10 (professors + speakers) are from Europe Accomodation of professors + speakers (room rate, Euro per day) 75604500302250 10 (professors + speakers) * 6 nights in situ each Workshop+Course diner (Euro per meal) 40502000 50 participants in the diner Social Programme 1500 bus rental + visit + hostess + … Secretariate support 1500 Total 30600 23850 Fee per participant (40 participants) 765 596.25 4 Optional: Laptop + Lunches

5. Current situation (07.07.2010) Registered Participants:55 Abstracts submitted:21 -//- accepted:19 -//- that paid:11 Participants paid:19 Participants exempt: 3 (1=Sunil, 2 from Pedro) -//- with intention to pay:4 -//- from CERN-EET:2 (fees?) Amount received:15150 CHF -//- confirmed:10196 CHF Need to verify:2 (no name on the transaction) Lunches:11

6. Fees – break even FLUKA Course and Workshop Portugal, Autumn 2010 Hypothesis: Total of 50 participants = 40 registered participants + 10 (professors + speakers) Duration: 5 days ItemUnitary cost # of (days, persons, meals, rooms, coffe breaks) Total expenses# Break-even with no travel Remarks Room rental (Euro per day) 30051500 5 days Audiovisuals (Euro per day) 40052000 5 days PC rental (20 PC´s) 52000 5 days Lunch (Euro per meal) 252506250551375 50 meals / day * 5 days Coffe breaks (Euro per day) 650030002000 2 coffe breaks / days * 5 days * 50 participants Bus tranportation (Euro / day) 45031350 2 buses from the airport to hotel (arrival) + 1 bus from the hotel to the airport (departure) Travel of professors + speakers (Euro per person) 500105000 Most of the 10 (professors + speakers) are from Europe Accomodation of professors + speakers (room rate, Euro per day) 75604500 10 (professors + speakers) * 6 nights in situ each Workshop+Course diner (Euro per meal) 405020001500 50 participants in the diner Social Programme 1500 bus rental + visit + hostess + … Secretariate support 1500 Total 30600 11225 = 15150 CHF Fee per participant (40 participants) 765 6

7. Program Format Total: 4.5 days Mornings: 3h= 15hWorkshop on Tue/Wed/Thu (20min=1 morning or 30min=1.5 mornings) Afternoons: 4h= 16hCourse + Exercises Or extend morning from 8:30 to 13:00 Mornings: 4h= 16hCourse + Exercises Afternoons: 4h= 16hWorkshop Workshop: 9h 20min talks = ~27 talks Course + Exercises: 22h 10 lectures x 1h 12h exercises 7 MTWTF 9:00-10:30 10:30-11:00 11:00-12:30 12:30-14:00 14:00-16:00 16:00-16:30 16:30-18:30 Coffee Break Lunch Break Coffee Break

8. Lectures #TitleDescriptionLecExcWho 1FLUKA code Revealing the internal of the FLUKA, code organization and where the user hooks are attached 10AF 2 2Geometry Handling of complex geometries: Lattices, Voxels, Transformations, Moving objects, programming with names 12FC,MB 3Programming User routines, commons, mathematical libraries and programming practices 11GB,SR 4Source Advanced sources: with cards or with a customized user routine. Proper randomization of histories, histogram sampling and avoiding pitfalls in a two step methods 11SR,FC 5Optimizations Physics optimization, and proper thresholds selection. Tracking optimization and custom magnetic fields 21AFer,PS 6Biasing Guide your simulation with advanced variance reduction techniques (importance biasing with routine, weight- windows, leading particle biasing, interaction length) 11VV, AF 7Scoring Customized scoring for getting the maximum out of the code. Particle history tracking, user weights and proper normalization 11MB,PS 8Material Advanced material studies: DPA, damage to electronics, correction factors, Sternheimer, predefined materials 11PS,VV -Exercise Building accelerator line for BNCT RV,VV

9. Exercises 9 Dipole QFQD QF QD Source Lattices Magnetic Field Voxels Biasing with usimbs.f x x’ mgdraw