1. AVIT Video Conferencing Training Module Presentations

2. Video Conferencing Video Conferencing is mainly used for meetings, lectures and tutorials Video Conferencing is mainly used for meetings, lectures and tutorials It is cost effective and time efficient It is cost effective and time efficient To achieve a successful video conference, users need to be familiar and confident using the medium, and encourage an interactive environment To achieve a successful video conference, users need to be familiar and confident using the medium, and encourage an interactive environment

3. VC Presentations Useful meeting or lecture tools Useful meeting or lecture tools Remember why you are video conferencing Remember why you are video conferencing Minimise use of presentation material Minimise use of presentation material

4. Successful Presentations The essential ingredients: Booking of Sites and Bridge Booking of Sites and Bridge www.avit.med.usyd.edu.au www.avit.med.usyd.edu.au www.avit.med.usyd.edu.au Contact with the Video Conferencing Unit Contact with the Video Conferencing Unit Modes of Presentation Modes of Presentation Preparing Presentation Material Preparing Presentation Material Handouts Handouts

5. Presentations Modes of presentation available: Modes of presentation available: PowerPoint PowerPoint Document Camera Document Camera Overhead Projector Overhead Projector Whiteboard Whiteboard VCR VCR DVD DVD

6. Presentations Consult the Video Conferencing Unit Consult the Video Conferencing Unit All sites should have a hardcopy All sites should have a hardcopy Use camera presets to view both the presenter and the presentation material Use camera presets to view both the presenter and the presentation material Picture Quality Picture Quality Site specificity of presentation equipment Site specificity of presentation equipment

7. PowerPoint Presentations PowerPoint is the preferred mode of presentation PowerPoint is the preferred mode of presentation Use the mouse as a pointer, rather than a laser pointer Use the mouse as a pointer, rather than a laser pointer Provide extra verbal description of what is shown Provide extra verbal description of what is shown Emphasis on clarity rather than beauty! Emphasis on clarity rather than beauty!

8. PowerPoint Presentations Text at least size 25 Text at least size 25 Use font of uniform thickness Use font of uniform thickness Less than 10 lines per slide Less than 10 lines per slide Dark uniform background Dark uniform background Optimal colours – jet blue background with yellow font Optimal colours – jet blue background with yellow font Make images as large as possible Make images as large as possible

9. Example PowerPoint Presentation

10. Document Camera Can show paper, books, transparencies and small models Can show paper, books, transparencies and small models TV quality vs computer (XGA) quality TV quality vs computer (XGA) quality If viewing smaller objects/text use the ‘zoom’ function If viewing smaller objects/text use the ‘zoom’ function Book the document camera to ensure that it is available for use during your lecture Book the document camera to ensure that it is available for use during your lecture

11. Document Camera

12. Overhead Projectors & Whiteboards Should be avoided Should be avoided Poor quality transmission via video Poor quality transmission via video Handouts should be used instead Handouts should be used instead

13. DVD & VCR Can show clips of VCR or DVD footage over video conference Can show clips of VCR or DVD footage over video conference Check availability of equipment at your site Check availability of equipment at your site

14. Presentation Handouts It is best practice to provide all students with a paper handout of presentation material It is best practice to provide all students with a paper handout of presentation material Handouts help to overcome the difficulties for participants of seeing the material clearly, and the camera can be focused on the lecturer Handouts help to overcome the difficulties for participants of seeing the material clearly, and the camera can be focused on the lecturer

15. Process for Handout Distribution Lecturer sends a copy of the presentation to the local education officer Lecturer sends a copy of the presentation to the local education officer Education Officer sends the material to the receiving sites Education Officer sends the material to the receiving sites The presentation is then printed out (ppt handout with 6 slides per page) The presentation is then printed out (ppt handout with 6 slides per page) A copy is made available for all participants A copy is made available for all participants

16. Presentations & the Camera During a presentation, the camera will switch between lecturer and presentation – controlled by technical assistant on-site During a presentation, the camera will switch between lecturer and presentation – controlled by technical assistant on-site Camera will view the presentation briefly; maximising the time the lecturer spends on camera Camera will view the presentation briefly; maximising the time the lecturer spends on camera Increased satisfaction and attention from the receiving sites Increased satisfaction and attention from the receiving sites

17. Summary Consultation and Preparation Consultation and Preparation Various modes of presentation Various modes of presentation Site specificity and availability of equipment Site specificity and availability of equipment Handout material Handout material Consultation with the VC Unit Consultation with the VC Unit